Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the

press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2   To consider whether or not to accept the officers recommendation in respect of the above information.

3   If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

There were no late items.

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

In relation to agenda Item 10 (Finance Report) Councillor Lay drew the Committee’s attention to his role as a volunteer at the Otley After School Club, this being because the organisation had submitted a grant application.

To receive any apologies for absence.

Apologies for absence were received from Cllrs Bromley and Shemilt.

To consider the minutes of the previous meeting held on 30^th January 2023, for approval as a correct record.

RESOLVED – That the minutes of the previous meeting held on 30^th January 2023 be approved as a correct record.

Minute 36 – LEEDS 2023

It had been noted that Ward Members had not had any contact with their Neighbourhood Hosts. The Chair had tried to get the Hosts and Karen Murgatroyd to attend the meeting. However, due to time limits in the Hosts working week they had been unable to attend. Members again raised concerns that they had not been consulted on the events scheduled for their wards.

The Chair said that she would try again to get the Neighbourhood Hosts to contact Ward Members.

It was noted that the Ward Members were unhappy with the lack of interaction from the Neighbourhood Hosts, they only wished to assist in supporting the events and linking up with local organisations.  

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This time may be extended at the discretion of the Chair.

The Commitment

The Commitment are a small organisation established in 2019 whose aim is to accelerate action for environmental change. Two members of the Commitment attended the Open Forum and provided a presentation for Ward Members to see.

Members of the organisation are asked to pledge to only vote for politicians who commit to environmental change. It was noted that they have no agenda, no policies to push but do provide the views of voters in Leeds. Some of the views were read out to the Community Committee.

The Community Committee were informed that 11,000 commitments had been made nationally with 338 people making the commitment from Leeds. It was noted that 95% of people who had made the commitment honoured the commitment. The main reasons for people making the commitment were:

·  For future generations

·  Protection and restoration of nature

·  Air quality and public health

The Commitment value democracy and have a realisation of how Councils work and the limited resources available to them. The organisation wanted to work with Councils to bridge the gap between the public and the politicians.

Responding to questions from the Community Committee Members the following information was provided:

·  No studies had been carried out by the Commitment on poorer sections of the community. However, the Joseph Rowntree Foundation has carried out studies and worked with vulnerable communities. The Commitment work across all demographics and assist with issues such as heating and transport.

·  The Commitment is a small team of six people, but they work with other groups and partners. Information about them can be found on social media.

The Community Committee were grateful for the Commitment’s attendance at the meeting and were happy for discussions about how to move forward with the climate emergency agenda in local communities.

Wildlife Friendly Otley – Nature Recovery Plan for Otley

Two Members of Wildlife Friendly Otley attended and provided a presentation outlining the Nature Recovery Plan for Otley.

A brief background to biodiversity and its importance was provided to the Community Committee. Members were informed that the United Kingdom was one of the worst countries at protecting biodiversity. Otley Town Council declared a Biodiversity Emergency and as a result of this declaration a Nature Recovery Plan was written for Otley. The Plan has eight action points listed as:

1.  No use of pesticides/ herbicides/ fungicides

2.  Baseline survey work with Town Council to improve nature reserves.

3.  Habitat restoration

4.  Create community orchards

5.  Provide hands on support for privately owned spaces and gardens

6.  Look at new types of lighting – It was noted that LED lighting reduced reproduction  ...  view the full minutes text for item 49.

To receive the report of the Chief Officer for Operations and Active Leeds on the planned Rob Burrows 2023 Leeds Marathon.

The report of Chief Officer for Operations & Active Leeds provided the Outer North West Community Committee with a presentation on the planned Rob Burrow 2023 Leeds Marathon. The presentation provided an update on the planned arrangements for the Marathon which is due to take place on Sunday 14th May 2023. The presentation set out how Run For All are proposing to operate and deliver the marathon and detailed in outline a series of logistical considerations connected with the event.

The Community Committee were informed of the following points:

·  The Marathon and Half Marathon will be run on the same day, with both Starting and finishing at Headingley Stadium. It was noted that the Marathon would start at 9:00am.

·  The route would take in the City Centre past the universities, going along Otley Road, out to Otley, Arthington and Pool. The event will cause impact to the road network with road closures. This would be co-ordinated by a professional traffic management group in liaison with LCC Highways. Further details of all road closures would be available on the website. It was noted that Parish and Town Councils had been advised of the route and the road closures.

·  The event is being hosted by the city in recognition for the work of Kevin Sinfield and Rob Burrow for their support to the MND community. This is to be a fundraising event with £300,000 raised so far for all charities.

·  It was noted that there was to be significant communication with residents, Councillors, Police, Adult Social Care in terms of Care Teams and Care Homes, and key stakeholders such as Ambulance Service, Fire Service, public transport and Leeds Bradford Airport.

·  Communication had been sent to local scout groups and organisations highlighting opportunities for them to get involved with the event.

Members discussions included:

·  Good opportunity for local businesses.

·  Suitable diversions for traffic movement around the city.

·  Street cleansing before and after the event.

·  Road closures and how managed throughout the event.

·  Route through Otley Town Centre.

RESOLVED – To note the content of the report and presentation.

To receive the report of the Team Leader, Safe and Sustainable Travel which provides an understanding of the recently adopted Vision Zero Strategy and its actions plan and to gather input from Elected Members and residents.

The report from Safe and Sustainable Travel provided the Outer North West Community Committee with an understanding of the recently adopted Vision Zero Strategy and its action plan and to gather input from Elected Members and residents. The presentation provided the Committee Members with an understanding of the current road safety situation in their area.

The Community Committee were informed of the following points:

·  Until 2013 deaths and serious injuries from road crashes had been steadily falling. However, that decline has now plateaued and the steady rise in numbers since had led to a rethink and refresh to the Local Authority’s approach to road safety. The presentation highlighted the need for a new approach to road safety and an opportunity to enter into a dialogue as to what the Road Safety Team can do for each area, building on what had been offered in the past.

·  The Vision Zero Strategy and Action Plan was adopted by the Executive Board in September 2022. It is the ambition that no one will be killed or suffer serious injuries on roads in Leeds.

·  Traditionally road safety had talked about accidents, how to prevent fatalities and set out the reasons for accidents. However, the safe system approach now looks at system designers, road user hierarchy and a systematic approach to build a safer road system.

·  Although, there is an encouragement for people to use healthy options of travel such as walking and cycling, these are classed as vulnerable road users.

·  Everyone can assist in delivering a Vision Zero approach by taking responsibility to follow the Highway Code. The Council needs to lead by example and is looking at changes to road systems, traffic management, Transport Strategy, public health and education. Safe roads partnership includes West Yorkshire Police, West Yorkshire Fire and Rescue Service, National Highways, National Health Service, Ambulance Service, Road Safety Charities. The safe roads partnership activities include Police Operations and enforcement – SPARC, SNAP, Amberland etc, National Highways, safety cameras. The proposal is for behaviour change campaigns and targeted communications.

·  The Vision Zero Safe System Pillars of Action are safe speeds, safe roads, safe vehicles, safe behaviours and people and post-collision learning and care.

·  It was noted that the Highway Code had been updated in 2022 and there were to be new criteria in relation to speed cameras which was being done nationally but Leeds was already in the process of making the changes.

Members discussions included:

·  Adding this item to the Youth Summit on 24^th March.

·  Reduction of speed on roads in the Outer North West area specifically the stretch of Ring Road between Rodley Roundabout and Horsforth Roundabout.

·  Speed limits in residential areas specifically close to playgrounds and schools.

·  Use of Speed Indication Devices (SID’s)

·  The need for ongoing conversations between Ward Councillors and Highways Section.

·  More information in relation to the new nearside pedestrian crossing structures.

·  Targeted education in relation to new infrastructure including cycling.

·  The need for Police and Highways to make comments on planning applications.

Members  ...  view the full minutes text for item 51.

To consider the report of the Head of Locality Partnerships which provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fun, Capital Budget, as well as the Community Infrastructure Levy Budget for 2022/23

The report of the Head of Locality Partnerships provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2022/23.

Members were provided with the following information:

·  The remaining balance of the Wellbeing Budget is £17,290.31 with a breakdown of projects listed at Table 1 of the report

·  Members were requested to consider the following applications:

·  Members noted that since the last meeting on 30^th January 2023 no projects had been considered or approved by DDN and no projects had been declined.

·  It was noted that monitoring information would be provided at the next meeting.

·  Members were advised that the remaining balance of the Youth Activity Fund was currently £31,041.84. A total of £23,410.40 has been allocated to projects and these were listed in Table 2 of the report.

·  The Small Grants and Skips Budget has a remaining balance of £1,391.73. Table 3 provided the breakdown of allocations from the Small Grants and Skips Budget.

·  The Outer North West currently has a Capital Budget of £46,109 available to spend. Table 4 provided Members with a breakdown of projects and allocations per ward.

·  Members noted that the Community Infrastructure Levy Budget had a remaining balance of £115,082.83 with Table 5 providing a detailed summary of allocations per ward.

Members discussions included:

·  Table 1 - Ward Members queried the amount for the Guiseley Christmas Lights as not everything had been provided in the original application.

·  Wellbeing and Capital Projects:

o  Members requested Locality Officers to check if project outlined at Paragraph 22 Yeadon and Rawdon Neighbourhood Watch Newsletter, Photocopier could be funded through Capital budget rather than Wellbeing Fund.

o  Ward Members requested Project listed at Paragraph 23 Springfield Park, Boardwalk be funded by CIL instead of Wellbeing Fund.

o  Horsforth and Guiseley and Rawdon Ward Members asked Locality Officers to look into applications for Summer Bands in Leeds Parks 2023 for parks in their wards.

·  It was noted that the application considered and approved by delegated decision for the Menston Cricket Club did fall within the Leeds Boundary.

·  Wharfemeadows Bowling Club – Members were advised that this application was currently with Legal Services. Locality Officers said that they would follow up on this issue to have it resolved as soon as possible so it could be granted. Members noted that the Localities Team had been in contact with Mr Harper with regards to this application.

·  Table 5 – It was acknowledged that Yeadon Bowling Club, Disabled Toilet £4,374.28 had been withdrawn  ...  view the full minutes text for item 52.

To receive the report of the Head of Locality Partnerships an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee.

The report of the Head of Locality Partnerships provided the Community Committee with an update on the work of the Localities Team based on the priorities identified by the Community Committee and the key activities which had taken place since the last meeting.

RESOLVED – To note the content of the submitted report and its appendices.

To receive the report of the City Solicitor which requests Members to give consideration to agreeing the proposed Community Committee meeting schedule for the 2023/2024 municipal year.

The report of the City Solicitor requested Members consideration to agreeing the proposed Community Committee meeting schedule for 2023/2023 municipal year.

Members were requested to consider the dates set out at Paragraph 5 of the submitted report.

Members were also requested to consider a proposal put by Cllr Bromley for the meeting start time to be changed to 12.30 instead of 13.30.

During discussions Members raised concerns that an earlier start time of 12.30 could cause an issue, due to overlap of meetings scheduled on Monday morning. It was the view that meetings could start earlier with a proposal put forward for 1:00pm. Members requested the clerk to look at the draft Council Calendar for potential clashes of formal Council meetings and to provide information in relation to this and proposals for change of dates if necessary.

Cllr Lay also proposed that future meetings take place at different locations to allow Members of public to attend from the different wards. During this discussion it was noted that a few of the Community Committees were meeting in the Civic Hall so that their meetings could be webcast. Members were of the view that the first meeting should take place in Greenacre Hall and discussions could be had as to venues for future meetings.

RESOLVED – To note the change of start time to 1:00pm and for the clerk to provided information in relation to proposals for change of dates.

Meeting concluded at 17:35