Decision details

To appoint a contractor to deliver the LCR Green Deal and ECO, following an extensive OJEU compliant procurement exercise. 

We are therefore seeking decisions to approve in principle participation in the Leeds City Region Green Deal Project.  The procurement is nearing conclusion and the latest position will be outlined in a confidential appendix but we will not have made a final decision by the time of Executive Board.  However, as the contract is being procured on behalf of Leeds and 9 other authorities by the Leeds City Region, we need to commit to participate prior to the final decision being taken.  To enable this to happen, we therefore need Executive Board to delegate authority to the Director of Environment and Housing to agree the final commercial terms of the call-off contract and sign the contract.  We also require a decision to delegate authority to take ongoing operational decisions to the Director of Environment and Housing.

Further to Minute No. 39, 16^th July 2014, the Director of Environment and Housing submitted a report which provided the Board with information on the progress made to date on the procurement of the Leeds City Region (LCR) Green Deal and Energy Companies’ Obligation (ECO) scheme and which sought approval to call off from the Framework Agreement. In addition, the submitted report also detailed the benefits of the scheme in order to assist with the decision making in respect of call-off.

An updated version of exempt Appendix A to the submitted report had been circulated to Board Members prior to the meeting for their consideration.

The Executive Member for Cleaner, Stronger and Safer Communities highlighted the range of potential benefits which would be realised by the initiative detailed within the report, whilst also highlighting how the collaborative procurement process had provided a good example of the Leeds City Region and Local Authorities effectively working in partnership in order to deliver large scale projects for the benefit of the community.

Following consideration of the updated Appendix A to the submitted report, designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4 (3), which was considered in private at the conclusion of the meeting it was

RESOLVED –

(a)  That the participation of Leeds City Council in the Leeds City

Region Green Deal and ECO scheme, including support for the Framework and commitment to use the Call-Off Contract be approved in principle;

(b)  That the necessary authority be delegated to the Director of Environment and Housing in order to agree the commercial terms of the Call-Off Contract and to sign the Contract;

(c)  That the necessary authority be delegated to the Director of Environment and Housing in order to take operational decisions, including attendance at the Home Energy Project Board (HEPB);

(d)  That the progress being made in respect of this matter be monitored through the HEPB and that annual progress reports be submitted to the Executive Board for consideration.

The decision to undertake this procurement was taken by Executive Board on the 12^th December 2012, following internal and external consultation.  This report is simply updating Executive Board regarding the outcome of the procurement process and requesting a decision.

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