Decision details

Interim Contract Arrangements to support the delivery of the Drug Interventions Programme (DIP)/ Integrated Offender Management (IOM) Arrangements for Leeds

Reference: D42098

Decision Maker: Director of Environment and Housing

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

To enter into interim contract arrangements with organisations providing DIP/IOM Services and case management support.  This approval is sought in order to maintain service provision whilst a major review of DIP/IOM services is undertaken to determine future commissioning requirements. The combined cost of these interim contracts will be in excess of £250k per annum. 

Decision:

1.  The Director of Environment & Housing approved the application of Contracts Procedure Rule 22.1 in order to terminate existing contracts with CRI, DISC and Casmaco Ltd so that appropriate interim arrangements can be established pending the completion of the DIP/IOM review. 

 

2.  The Director of Environment & Housing approved the waiver of Contracts Procedure Rules 9.1 and 9.2 to establish the following new contracts:

 

 

2.1  CRI:  12 month contract for the DIP/IOM service commencing 1 April 2015 to 31 March 2016 with an option to extend for a further two six month periods.  Contract value not exceeding £728,678 per annum. 

 

2.2  DISC:  12 month contract for the DIP/IOM service commencing 1 April 2015 to 31 March 2016 with an option to extend for a further two six month periods.  Contract value not exceeding £466,629 per annum. 

 

2.3  Casmaco Ltd:  12 month contract for provision of the  Mi-Case information management system commencing  1 April 2015 to 31 March 2016 with an option to extend for a further two six month periods.  Contract value not exceeding £10,800 per annum.

 

3.   Proposals for the re-commissioning of these services will be the subject of further reports.  During the review and interim contract period, new ways of working will continue to be developed with providers and key partners – an example of this being the Conditional Cautioning pilot that will enable more effective engagement and signposting to DIP/IOM interventions for specific types of offences, including low level domestic violence. 

 

Reason Key: Expenditure > £250,000;

Wards Affected: (All Wards);

If the decision has not been published in the List of Forthcoming Key Decisions for at least 28 clear days, the reason why it would be impracticable to delay the decision:: This decision is being taken under the General Exception in accordance with Rule 2.5 of the Executive and Decision Making Procedure Rules as it is impracticable to defer the decision until 7 March 2015, the date on which it will have been on the List of Forthcoming Key Decisions for 28 clear calendar days. This is because the services to which the decision relates require interim contract provisions which could be at risk of challenge under the new Procurement Regulations 2015. Based on emerging guidance it is believed that the regulations do not apply in this instance but to ensure that any risk is mitigated, a delegated decision to enter into new contracts is required prior to 26th February (the date when the new regulations come into force).

Other reasons / organisations consulted

Consultation will take place with Lead Members and existing service providers prior to the decision.

Wider detailed consultation will take place as part of the review process through a range of events, such as Outcomes Based Accountability sessions, focus groups, interviews and questionnaires.

Consultees

Lead Members, third sector service providers, staff and service users, also wider stakeholders/ key partners including Probation (CRC and NPS), West Yorkshire Police and Prisons.

 

Contact: Chris Dickinson, Head of Commissioning, Strategy & Commissioning 0113 2475951 Email: chris.dickinson@leeds.gov.uk.

Publication date: 25/02/2015

Date of decision: 05/03/2015

Effective from: 13/03/2015

Accompanying Documents: