Decision details

The Director of Public Health is recommended to:
- approve award of a contract to Self Management UK for the Long Term Conditions Supported Structured Self-Management Programme. The contract is to commence from 1st April 2015 until 30th November 2015, with no option to extend.
The service model that has been procured is in line with the needs and requirements of the service users as set out in the tender documents.
Four applications were received in total for which the deadline was 28th January 2015.
The contract is to commence from 1st April 2015 until 30th November 2015, with no option to extend.

The value of the contract is £185,000, which is a fixed budget for the delivery of this contract.
This report provides the background to the requirements for this service provision and the decision to undertake a procurement exercise. It then outlines the procurement process and the outcome of the evaluations.
The open procurement process was followed which commenced in December 2014 when the documents were published through YORtender,
The Pre-Qualification Questionnaire (PQQ) and Tender Documents Parts 1 to 4 were issued at the same time and bidders were given the deadline of 28th January 2015 to submit PQQ’s and tender submissions.
The quality criterion in the invitation to tender was set at 100% quality. There were qualitative areas that tenderers had to respond to, which focused on:
• The design, development and implementation of the programme
• Involvement of people in the delivery and evaluation of the programme
• Prioritisation of newly diagnosed patients onto the programme
• Communications Strategy and promotional strategy
• Competence of the educators
• Accessing and supporting potentially vulnerable groups
• Understanding of community development principles
• Support mechanisms to ensure attendance on the programme


An evaluation panel, consisting of commissioning officers with experience and knowledge relating to Long term conditions and self management evaluated the four tender submissions in line with the evaluation model set out in the tender instructions.
Due diligence checks of the submissions for this contract have been undertaken by the Council’s PPP&PU. These included the uptake of references from bidders, ensuring that the appropriate levels of insurance were in place, an inspection of all audited accounts as well as health and safety policies, information governance and safeguarding.
The new contract is to commence from 1st April 2015 until 30th November 2015, with no option to extend.
Consultation and Engagement
Significant consultation has been undertaken on the service specification. The tender documentation was subsequently developed to ensure that the key issues were reflected.
A Consultant in Public Health, A Health Improvement Principal, and two GP’s were on the evaluation panel, all of whom have a vast wealth of knowledge and experience in this field.
Equality and Diversity / Cohesion and Integration
An Equality Impact Assessment screening tool has been undertaken and is attached at Appendix 2.
Appropriate policies and procedures are in place by the recommended provider and were reviewed as part of the PQQ screening process.
Resources and value for money
The value for the proposed contract award is £185,000 which is a fixed budget for the provision of this service. This is reflective of current service funding and does not introduce any additional funding pressures.
The contract is being awarded in the sum of £185,000, which is the fixed budget for the delivery of this service.
The Health Improvement Principal will support implementation of the contract award to ensure the new service is in place and operational by 1st April 2015.