Decision details

To grant permission to award a three year contract, for a Warmth for Wellbeing service, from 1st October 2015 with an option to extend for a further 2 x 12 months subject to available funding. This will deliver heating improvements and repairs along

Reference: D42652

Decision Maker: Director of Public Health

Decision status: For Determination

Is Key decision?: No

Is subject to call in?: No

Decision:

1. As part of Public Health’s £200,000 recurrent winter wellbeing fund (i.e. Cold Weather Plan funding), £100,000 has been allocated to provide heating repairs and improvements along with small scale energy efficiency measures and (face to face) advice to vulnerable households, in order to improve health and wellbeing and reduce cold related ill-health and fuel poverty.
2. In order to reduce fragmentation, and increase quality, co-ordination and scale of assistance offered to vulnerable householders across Leeds, a joint commissioning approach with Leeds CCGs was agreed. South & East CCG confirmed it will contribute £80,000 per contractual year and North CCG will contribute £50,000 for Year 1 only, with the possibility for extension during years 2 and 3.

3. The Delegated Decision Report provides background to the process that was followed to secure the most economically and qualitatively advantageous provider for the Warmth for Wellbeing Service. A standard 60:40 split between quality and price was chosen as per the Council’s Contract Procedure Rules.
4. Between publication on the 22nd of May 2015 and closing date on 24th of June 2015, three bids were received, one of which was a consortia bid. Two rounds of Evaluations took place in July with CCG representatives acting as consultees.
5. Tenderer A was deselected from the tender process as they were below the quality threshold at the initial tender submission. The winning bid by Tenderer B achieved high quality scores around Marketing and Promotion, Accessibility, and Multi Agency Working compared to Tenderer C.
6. As Tenderer B achieved the highest combined quality and price score, it is recommended to award the contract to Tenderer B for £590,000 for a period of 3 years.

Contact: Myrte Elbers, Advanced Health Improvement Specialist 07712214848 Email: myte.elbers@leeds.gov.uk.

Publication date: 19/08/2015

Accompanying Documents: