Decision details

Design & Cost Report for the Learning Places 2016 Bulge Cohort - Hovingham Primary School. Capital Scheme Number: 32274/BGE/HOV

Reference: D43547

Decision Maker: Director of Children's Services

Is Key decision?: Yes

Is subject to call in?: No

Purpose:

To authorise the expenditure of approximately £600k (final cost estimate awaited, will be included within the content of the scheme specific DCR) to facilitate the supply of modular classroom buildings at Hovingham Primary School. This is required to fulfil the aims of the Learning Places Programme, necessary to ensure sufficient pupil places. The increase in pupil numbers will be effective from September 2016. The budget estimate quoted includes all necessary decant required to facilitate a late August 2016 occupation. Hovingham Primary School has been identified as the epicentre of projected pupil place demand within the Gipton & Harehills ward.

Decision:

The Director of Children’s Services agreed to:

·  authorise expenditure of £1,262,868 from capital scheme number 32274/BGE/HOV to enable the installation of essential classroom accommodation, including any necessary ancillary works, at Hovingham Primary School;

·  note that the figure detailed above includes £239,299 of underwriting costs approved under a previous design cost report;

·  note that ‘Approval to Spend’ the full scheme cost of £975,000, from capital scheme number 32274/BGE/HOV and required to cover all costs incurred to facilitate this project, was granted as part of the “Learning Places Programme – Capital Programme Update” at the 22nd June 2016 Executive Board. Following further site investigation by the contractor appointed through the YORbuild 2 Framework, the current cost estimate for the required work exceeds the above amount and is valued at £1,262,868;

·  approve the programme capital risk fund application of £287,868 in order to bridge the affordability gap and provide an appropriate level of contingency;

·  note the programme dates identified in section 4.0 of the attached report in relation to the implementation of this decision. The final delivery date for this scheme is prior to the commencement of term September 2016; and

·  note that the officer responsible for implementation is the Built Environment Principal Development Officer.

Reason Key: Expenditure > £250,000;

Wards Affected: Gipton and Harehills;

If exempt from Call-In, the reason why Call-In would prejudice the interests of the Council or the public:: If the decision is not implemented before the end of the call-in period on 21st July, there is a significant risk that the project will not be completed in time for the start of term, with the subsequent risk of disruption to the education of the children starting at Hovingham Primary School this year.

Other reasons / organisations consulted

Consultation has been on-going with the school management team, LCC Highways & LCC Planning Department. Ward member briefings are being issued periodically at key points in the project programme.

Consultees

LCC Highways

LCC Planning Department

Hovingham Primary management team

Hovingham Primary Governors

Contact: Nigel Wilson, Senior Contract Manager 07891 271056 Email: nigel.wilson@leeds.gov.uk.

Publication date: 07/07/2016

Date of decision: 15/07/2016

Accompanying Documents: