Decision details

To seek approval for waiver of Contract Procedure Rules to put in place short term interim contracts and extension of existing contracts to enable completion of strategic reviews. Waiver of Contract Procedure Rules to put in place contracts for specialist Housing Related Support services.

The Director of Environment and Housing approved the request to

1.   Waive Contracts Procedure Rule 8.1 and 8.2 using the authority set out in CPR 1.3, to enter into short term interim contracts for services to maintain continuity between 1^st April 2017 to 30^th June 2017. The value of each individual contract is less than £100K and the maximum value of all contracts will not exceed £435,682 (see table 1A at Appendix 1); and

2.  Request to approve the extensions of existing contracts under Contracts Procedure Rules (CPR) 21.1 to take up the available 12 month contract extensions for the Mental Health accommodation based services and Young People’s services that are subject to an on-going strategic review. The Maximum value of the extensions not to exceed £1,647,075 (see table 1B at Appendix 1); and

3.   Waive Contracts Procedure Rule 9.1 and 9.2 using the authority set out in CPR 1.3, to enter into new interim short term contracts between 1^st April 2017 to 30^th June 2018 for housing related support services for Young People, also subject to ongoing review. Maximum value of contracts not exceeding £1,281,373.06 (see table 1C at Appendix 1); and

4.   Waive Contracts Procedure Rule 8.1, 8.2, 9.1 and 9.2 using the authority set out in CPR 1.3, to enter into a new 12 month contract with BASIS between 1^st April 2017 to 31^st March 2018 for the New Futures housing related support service. Maximum value of contract not exceeding £16,717 (see table 1C at Appendix 1); and

5.   Waive Contracts Procedure Rule 9.1 and 9.2 using the authority set out in CPR 1.3, to enter into new contract commencing 1^st April 2017 for up to three 12 month periods with St Anne’s Community Services for the RAISE service providing housing related support services for homeless people. Maximum value of contracts not exceeding £513,000 (see table 1C at Appendix 1); and

6.   Waive Contracts Procedure Rule 8.1, 8.2, 9.1 and 9.2 using the authority set out in CPR 1.3, to enter into a contract based on a period of up to 24 months under the proviso that the Council will retain the right to enter into short term contract comprising up to four separate six month periods with R.D. Willis from 1^st April 2017 for the Temporary Accommodation Service when deemed appropriate (see table 1C at Appendix 1); and

7.   Waive Contracts Procedure Rule 9.1 and 9.2 using the authority set out in CPR 1.3, to enter into a new contract with C.G.L. for the Street Outreach Service commencing 1^st April 2017 for a period of 12 months with the option to extend further up to 26^th December 2019. Maximum value of the contract period not to exceed £589,148 (see table 1C at Appendix 1); and

8.   Waive Contracts Procedure Rule 9.1 and 9.2 using the authority set out in CPR 1.3, to enter into a new longer term contract with Home Group for the Kirkstall Lodge service between 1^st April 2017 and 31^st March 2020 to the sum not exceeding £171,002.16 (see the second row at table 1D at Appendix 1); and

9.    Approve the award of 3 contracts for the delivery of Specialist Housing Related Support services for a period of up to 5 years (with the option to extend by another 3 years) using the Negotiated Procedure without prior publication of a notice under Regulation 32 (2) (b) (ii) where the services can only be provided by a single provider due to competition being absent for technical reasons (see rows 3, 4 and 5 at table 1D at Appendix 1).

Extensive consultation has taken place as part of the strategic review of commissioned housing related support services

Stakeholders, providers, staff and service users.

Consultation has taken place with Directors, Executive and Lead Members whose portfolio includes services within scope of the review will continue to be briefed and updated throughout the project timeframe.