Decision details

1. The current support and maintenance contract for the Idox Uniform system expires on the 31st March 2017.
2. Due to the significant organisational change that the Council is undergoing at the moment we are not in a position where we are clear about the future shape and structure of the organisation and consequently where accountabilities and responsibilities for some services may eventually reside and therefore it would not be prudent at this time to embark on a retendering exercise. It is estimated that this Council change programme will take a year to conclude.
3. Given this change - a modification to the existing contract is required in order to continue to support the delivery of all the business critical outcomes that the system underpins and also to ensure that a thorough exploration of alternative products in the market takes place.
4. As the value of the contract will be less than the 50% of the original contract – see Appendix A for details – we will be modifying the existing contract using the provisions of the Public Contracts Regulation 72