Decision details

The Director of Children & Families agreed to:

1. Approve the waiving of the following Contracts Procedure Rule to enable the procurement, delivery and installation of all identified pieces of furniture and equipment necessary to populate the new SEMH schools in East Leeds (Seacroft) delivered under the SEMH Programme.

a) CPR 9.1
“Where no appropriate internal provider, Exclusive Supplier, existing provider Third Party Framework Agreement exists, competition is required for procurements valued over £100k.”

b) CPR 9.2
“Where there are sufficient numbers of providers at least four written tenders will be invited.”

2. Allow the use of a central purchasing body, the Yorkshire Purchasing Organisation (YPO) for the procurement of the identified furniture & equipment at the Leeds East SEMH development. This will include for design (where appropriate), delivery and installation of the identified items.

3. Note that the specification for the required furniture & equipment at East Leeds SEH has been drawn up in conjunction with the ‘End User’ (Wellspring Academy Trust). This report seeks means to efficiently and quickly procure this equipment in keeping with the project timeline.

4. Note that placement of orders for the identified furniture and equipment is needed three months prior to delivery and installation to ensure sufficient fabrication and procurement time is available to the appointed contractor. Leeds East is due for handover in December 2017 and therefore placement of the order for the furniture and equipment is required by the end of October 2017.