Issue - meetings

To consider the report of the Director of Environment and Neighbourhoods outlining the progress made in relation to the procurement of a new grounds maintenance contract and recommending a proposed approach to contract packaging and procurement.

The Director of Environment and Neighbourhoods submitted a report outlining the progress made to date in relation to the procurement of a new grounds maintenance contract for the Council, recommending a proposed approach to the contract’s packaging and procurement, whilst also informing of a proposed revision to the contract start date.

RESOLVED –

(a)  That the progress made to date regarding the procurement of a new grounds maintenance contract be noted.

(b)  That the contract administration and monitoring arrangements, as set out in the submitted report, be approved.

(c)  That approval be given to the contract being advertised on the basis of one, single city-wide contract, with the option to require a variant bid to allow interested Parish or Town Councils to tender for work within their areas.

(d)  That approval be given to a contract being advertised for five years with the option to extend for up to a further five years.

(e)  That the contract with Glendale and ATM be extended until 31^st December 2011, subject to the issue of a transparency notice.

(f)  That a contingency sum of £60,000 in year 1 (financial year 2012/2013) and £20,000 in year 2 onwards, be allocated to enable any future orphan sites identified to be properly maintained.

(Under the provisions of Council Procedure Rule 16.5, Councillor A Carter required it to be recorded that he abstained from voting on this matter).