Agenda and minutes

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

  RESOLVED – That the press and public be excluded from the meeting during consideration of those parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information.

RESOLVED – That the public be excluded from the meeting during consideration of the following parts of the agenda designated exempt on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present there would be disclosure to them of exempt information so designated as follows:-

(a)  Appendix A to the report referred to in minute 95 under the terms of Access to Information Procedure Rule 10.4 (4) and (5) and on the grounds that the public interest in maintaining the exemption outweighs the public interest in disclosing the information because disclosure would seriously prejudice the Council’s position in negotiations and litigation in relation to current and future legal proceedings in the employment tribunal.  This could result in significant cost liability to the Council which would have to be met from the public purse.

(b)  Appendix 1 to the report referred to in minute 104 under the terms of Access to Information Procedure Rule 10.4 (3) and on the grounds that the public interest in maintaining the exemption outweighs the public interest in disclosing the information because publication could prejudice the City Council’s financial interests in relation to  negotiations currently underway with private sector investors and Yorkshire Forward.

RESOLVED – That the minutes of the meeting held on 2^nd September be approved.

To consider the report of the Chief Executive of Education Leeds on proposals for managing pupil numbers at the new Swallow Hill Community College when it opens in September 2009.

The Chief Executive of Education Leeds submitted a report on proposals for managing pupil numbers at the new Swallow Hill Community College when it opens in September 2009 including the proposed provision of an annex on the Wortley School site.

RESOLVED –

(a)  That the strategy proposed to accommodate the additional pupil numbers be approved.

(b)  That the expenditure from the education capital programme for the capital costs for establishment of the annex be supported.

(Under the provisions of Council Procedure Rule 16.5, Councillor Wakefield required it to be recorded that he abstained from voting on this matter).

To consider the report of the Chief Executive of Education Leeds on proposals to create a new entrance and undertake associated remodelling works at Sharp Lane Primary School and to incur the necessary expenditure.

The Chief Executive of Education Leeds submitted a report on proposals to create a new entrance and undertake associated remodelling works at Sharp Lane Primary School and to incur the necessary expenditure.

(a)  That the design proposals in respect of the scheme to create a new entrance and undertake associated remodelling works at Sharp Lane Primary School be approved.

(b)  That the injection of a Section 106 funding contribution, in the sum of £2,866,204, into the approved Capital Programme be approved

(c)  That expenditure of £902,200 be authorised in respect of this scheme.

To consider the report of the Chief Executive of Education Leeds providing statistical information on the September 2008 admission round for community and controlled schools.

The Chief Executive of Education Leeds submitted a report providing statistical information on the September 2008 admission round for community and controlled schools.

RESOLVED – That the report be noted.

To consider the report of the Chief Executive of Education Leeds on the context and proposals for the next phase in developing secondary school provision in Leeds with specific reference to the National Challenge response

The Chief Executive of Education Leeds submitted a report on the context and proposals for the next phase in developing secondary school provision in Leeds with specific reference to the National Challenge response.

RESOLVED – That a review of provision in East and North East Leeds be commenced by consulting with schools, ward members, young people and communities and an options paper be brought to this Board later this year.

(Under the provisions of Council Procedure Rule 16.5 Councillor Wakefield required it to be recorded that he abstained from voting on this matter).

To consider the report of the Director of City Development responding to issues raised in the deputation by the Friends of Woodhouse Moor to Council in July, on proposed future capital investment, the current revenue situation and measures taken in respect of anti-social behaviour and barbecues.

The Director of City Development submitted a report responding to issues raised in the deputation by the Friends of Woodhouse Moor to Council in July, on proposed future capital investment, the current revenue situation and measures taken in respect of anti-social behaviour and barbecues on Woodhouse Moor.

(a)  That approval be given for the development of a fully funded bid to the Heritage Lottery Fund Parks For People Programme to be brought back to this Board for approval prior to submission.

(b)  That the work of the Woodhouse Moor Multi-Agency Forum approach to tackle anti-social behaviour in the park be noted.

(c)  That the proposal to consult on the potential for a barbecue area in the park be noted.

To consider the report of the Director of City Development seeking authority to spend the ‘Big Lottery Grant’ for the refurbishment of Garforth Library.

The Director of City Development submitted a report on a proposal to develop a new Library and One Stop Centre for Garforth and the surrounding area following a successful bid to the Big Lottery Fund.

RESOLVED – That a fully funded injection of £1,334,900 into the 2008/11 Capital Programme be approved and that authority be given for expenditure of £1,434,900 on this scheme.

To consider the report of the Director of City Development the response to the Government’s offer of free swimming for the over 60s and on proposals in respect of the offer in respect of under 16s.

The Director of City Development submitted a report on the response to the Government’s offer of free swimming for the over 60s and on proposals in respect of the offer in respect of under 16s.

In presenting the report the Executive Member (Leisure) corrected information in table 1 therein with refernce to ‘Leeds Share’ in the right hand column by replacing “£350,000” with “£347,272” and “£143k” with “£170,714”.

RESOLVED –

(a)  That it be noted that officers wrote to the Development of Culture, Media and Sport by 15 September indicating acceptance of the offer for free swimming for the over 60s (Pot 1).

(b)  That the Council’s participation in Pot 2 to provide free swimming for the under 16s be approved and that a further report be brought back to this Board to agree allocation of government capital provided as part of the free swimming initiative.

(c)  That a further report be brought to this Board in 2010/11 reviewing the free swimming scheme in light of the government funding available at that time for the continuation of such a scheme.

To consider the report of the Director of City Development providing an update on the progress of the procurement through the Local Education Partnership (LEP) of the New Leaf Leisure Centres in Armley and Morley. The report also advises of the financial position agreed at Financial and Contract Close, which took place on 7^th August 2008.

The Director of City Development submitted a report providing an update on the progress of the procurement through the Local Education Partnership (LEP) of the New Leaf Leisure Centres in Armley and Morley and on the financial position agreed at Financial and Contract Close, which took place on 7^th August 2008.

RESOLVED – That the report be noted.

To consider the report of the Chief Officer Adult Social Care Commissioning on a proposal to redevelop Hemingway House in Hunslet, replacing it with 45 units of Extra Care Housing for older people, in partnership with Methodist Homes Association and the Primary Care Trust.

The Chief Officer Adult Social Care submitted a report on a proposal to redevelop Hemingway House older persons residential home in Hunslet, replacing it with 45 units of Extra Care Housing for older people, in partnership with Methodist Homes Association and the Primary Care Trust.

RESOLVED –

(a)  That the proposal to develop 45 units of Extra Care Housing for older people on the site of Hemingway House, in partnership with Methodist Homes Association and the Primary Care Trust be approved.

(b)  That the sale of the land at Hemingway House at less than best value to a value forgone of £225,000 be endorsed.

To consider the report of the Director of Adult Social Services providing an update on the work undertaken in Leeds to prepare for the personalisation agenda, since the publication of the concordat “Putting People First” in December 2007.   

The Director of Adult Social Services submitted a report providing an update on the work undertaken in Leeds to prepare for the personalisation agenda, since the publication of the concordat “Putting People First” In December 2007.

RESOLVED –

(a)  That progress made in Leeds towards the development of a more personalised system of social care through the Self Directed Support project and other initiatives be noted.

(b)  That, acknowledging the scale and scope of the transformation agenda and the challenge it presents, the approach taken in Leeds to deliver successful change be endorsed.

(c)  That the direct engagement of elected members in these developments be continued by the submission of further reports to this Board, involvement in workshops, seminars, conferences and in the recently established members’ forum.

(d)  That the Board notes the impact Self Directed Support will have on existing service provision including directly provided services and commissioned services in Leeds and the need to accelerate the transformation of these services to meet the challenges and impact of personalisation and customer choice.

(e)  That it be noted that progress and the pace of change regarding the delivery of Personalisation in Leeds will be the subject of some detailed feedback from the recent inspection of Older People’s Services.

(f)  That the Scrutiny Board (Health and Adult Social Care) be requested to monitor progress of the personalisation agenda.

(Under the provisions of Council Procedure Rule 16.5, Councillor Wakefield required it to be recorded that he abstained from voting on this matter).

To consider the report of the Director of Resources providing an update on the Pay and Grading Review and responding to the deputation from GMB to full Council on the current dispute relating to Equal Pay.

The appendix to this report is designated as exempt under Access to Information Procedure Rule 10.4 (4) and(5).

The Director of Resources submitted a report providing an update on the Pay and Grading Review and responding to the deputation from GMB to full Council on the current dispute relating to Equal Pay.

Following consideration of the appendix to this report, designated as exempt under Access to Information Procedure Rule 10.4 (4) and (5), which was considered in private at the conclusion of the meeting it was

RESOLVED –

(a)  That the response to the GMB Deputation to Full Council on 2 July 2008 be noted.

(b)  That the progress regarding implementation of the new Pay and Grading arrangements be noted.

To consider the report of the Director of Resources providing information on the performance of Leeds Benefits Service (LBS) during 2007/08 and on the main issues facing the service over the forthcoming year.

The Director of Resources submitted a report providing information on the performance of Leeds Benefits Service during 2007/08 and on the main issues facing the service over the forthcoming year.

RESOLVED – That the report be noted.

To consider the report of the Director of Resources providing an updated position on the 2008 – 2012 Capital Programme.

The Director of Resources submitted a report providing an updated position on the 2008-2012 Capital Programme.

RESOLVED –

(a)  That the adjustments to capital programme expenditure and resources as detailed in Appendix A to the report be approved.

(b)  That the Strategic Development Fund be sub-divided into 3 investment areas as set out in section 4 of the report.

(Under the provisions of Council Procedure Rule 16.5 Councillor Wakefield required it to be recorded that he abstained from voting on this matter only in relation to those matters relating to the ALMOs programme).

To consider the report of the Deputy Chief Executive highlighting the progress made in developing a Corporate Social Responsibility Policy for Leeds, outlining current developments and seeking agreement of a programme of work which will enable the initiative to move forward.

The Deputy Chief Executive submitted a report highlighting the progress made in developing a Corporate Social Responsibility Policy for Leeds, outlining current developments and seeking agreement of a programme of work to enable the initiative to move forward.

RESOLVED – That the vision, definition and plans as set out in the report be approved and that ongoing and piloted schemes currently under development be noted.

To consider the report of the Head of ICT on a proposed scheme to introduce a managed print service across the Council.

The Head of ICT submitted a report on a proposed scheme to introduce a managed print service across the Council.

RESOLVED – That approval be given to an injection of £1,835,000 into the Capital Programme and that scheme expenditure in the same amount be authorised.

To consider the report of the Deputy Chief Executive providing an update on the Council’s PPP/PFI projects and programmes.

The Deputy Chief Executive submitted a report providing an update on the Council’s PPP/PFI projects and programmes.

RESOLVED –

(a)  That the current status of PPP/PFI projects and programmes be noted

(b)  That approval be given to the completion and entry into all necessary legal documentation in relation to the Design and Build contract for Crawshaw High School.

(Councillor J L Carter declared a personal interest in this item as a member of the West Yorkshire Police Authority).

To consider the joint report of the Assistant Chief Executive (Planning, Policy and Improvement) and Director of Environment and Neighbourhoods on the development of the policy framework and strategic approach to cohesion in Leeds, highlighting a new definition of cohesion and integration and on the proposed cohesion and integration priorities 2008 – 2011 and delivery plan.

The Assistant Chief Executive (Planning, Policy and Improvement) and Director of Environment and Neighbourhoods submitted a joint report on the development of the policy framework and strategic approach to cohesion in Leeds, highlighting a new definition of cohesion and integration and on the proposed cohesion and integration priorities 2008 – 2011 and delivery plan.

RESOLVED – That the report be noted and that the Cohesion and Integration Priorities 2008-2011 and the Delivery Plan attached as appendix 1 to the report be approved.

To consider the report of the Director of City Development on the design and implementation of the associated highway works required to accommodate the redevelopment of Pudsey Bus Station.

The Director of City Development submitted a report on the design and implementation of the associated highway works required to accommodate the redevelopment of Pudsey Bus Station.

(a)  That approval be given to the design and implementation of associated highways works to the redevelopment of Pudsey Bus Station as set out in the submitted report and on drawing HDC/298886/C06, at a total cost of £766,750.

(b)  That authority be given to incur expenditure of £615,000 works and £131,750 staff costs (£20,000 previously approved) which can be met from the Integrated Transport Scheme 99609 within the approved Capital Programme.

(c)  That it be noted that a separate report will be presented to the Chief Highways Officer seeking approval for the advertising and sealing of the associated Traffic Regulation Orders.

To consider the report of the Director of City Development seeking approval of the Council’s Sustainable Education Travel Strategy.

The Director of City Development submitted a report on a proposed Sustainable Education Travel Strategy for Leeds and on the ongoing collaborative work between Education Leeds and Children and Young People’s Social Care to develop and introduce a Children’s Services School Transport Policy which encompasses all statutory demands.

RESOLVED –

(a)  That the adoption and publication of the Leeds Sustainable Education Travel Strategy be approved.

(b)  That approval be given for the development of a Children’s Services School Transport Policy and to the intention to integrate this with the Leeds Sustainable Education Travel Strategy by September 2010.

To consider the report of the Director of City Development on a proposal to spend a designated sum from the Council’s Capital Programme in order to fund the refurbishment of Lands Lane and Central Square.

Appendix 1 to this report is designated as exempt under Access to Information Procedure Rule 10.4(3).

The Director of City Development submitted a report on a proposal to spend a designated sum from the Council’s Capital Programme in order to fund the refurbishment of Lands Lane and Central Square.

Following consideration of Appendix 1 to the report, designated as exempt under Access to Information Procedure Rule 10.4 (3), which was considered in private at the conclusion of the meeting it was

RESOLVED –

(a)  That the scheme design as outlined in the report be approved.

(b)  That release of expenditure and authority to spend in respect of this scheme be given in the terms detailed in the exempt appendix to the report.

To consider the report of the Director of Environment and Neighbourhoods on a proposal to spend £794,274 of Town and District Centre Regeneration Fund monies to aid the regeneration of Armley’s Town Street.

The Director of Environment and Neighbourhoods submitted a report on a proposal to spend £794,274 of Town and District Centre Regeneration Fund monies to aid the regeneration of Armley’s Town Street.

RESOLVED –

(a)  That the project brief and scheme design as presented be approved.

(b)  That authority be given to spend £794,274 of capital expenditure from the Town and District Regeneration scheme.

To consider the report of the Director of City Development advising Executive Board of the potential implications of the proposed takeover of Halifax Bank of Scotland by Lloyds TSB, and of action proposed by the City Council and its partners, and to seek Executive Board endorsement of the approach.

The Director of City Development submitted a report on potential implications of the proposed takeover of Halifax Bank of Scotland by Lloyds TSB, and of action proposed by the City Council and its partners.

RESOLVED –

(a)  That the proposed actions detailed in section 1 of the report be endorsed and that a meeting with representation from all political groups be convened in the near future to consider the ongoing situation in this respect.

(b)  That a further report be brought to the next meeting of this Board.

To consider the report of the Director of Environment and Neighbourhoods responding to the deputation from the Designated Public Places Order Consultative Committee to Full Council on the Designated Public Places Order Proposed for Hyde Park and Woodhouse.

The Director of Environment and Neighbourhoods submitted a report responding to the deputation from the Designated public Places Order Consultative Committee to Full Council on the Designated Public Places Order Proposed for Hyde Park and Woodhouse.

RESOLVED – That approval be given to the approach of creating two DPPO’s covering  Little London and Little Woodhouse immediately with consultation for a further DPPO to cover Woodhouse Moor and nearby residential areas and greenspaces to be started in October.

To consider the report of the Director of Environment and Neighbourhoods

seeking approval to implement a revised version of the council’s lettings policy from Wednesday 22 October 2008.

The Director of Environment and Neighbourhoods submitted a report on a proposal to implement a revised version of the Council’s lettings policy from Wednesday 22^nd October 2008.

RESOLVED –

(a)  That the implementation of the revised lettings policy with effect from 22^nd October 2008 be approved.

(b)  That the submitted report be used as the basis for a briefing document for all Members of Council. 

To consider the report of the Director of Environment and Neighbourhoods providing an update on the progress of the Beverleys acquisition and demolition scheme and seeking authority to incur the proposed expenditure to undertake the scheme.  

The Director of Environment and Neighbourhoods submitted a report providing an update on the progress of the Beverleys acquisition and demolition scheme and on the proposed expenditure to undertake the scheme.

RESOLVED –

(a)  That approval be given to the injection of additional private sector resources of £156,000 received from Beeston Group Repair Phase 2 additional to those previously accounted for within this group repair scheme.

(b)  That Scheme Expenditure to the amount of £2,952,700 be authorised .

(c)  That officers report back in future on the progress of the scheme.

To consider the report of the Director of Environment and Neighbourhoods providing an update on the progress made in relation to the Assistance to Vulnerable Households scheme and seeking authority to spend £1,800,000 of Regional Housing Board funding for the 2008-2011 programme.

The Director of Environment and Neighbourhoods submitted a report providing an update on the progress made in relation to the Assistance to Vulnerable Households scheme and of Regional Housing Board funding for the 2008-2011 programme.

RESOLVED –

(a)  That scheme expenditure of £1,800,000 fully funded through Regional Housing Board grant for the three year 2008-2011 programme be authorised and that a report on progress of the Scheme be brought back to this Board.

To consider the report of the Director of Environment and Neighbourhoods commenting on the government green paper and outlining concerns with some of the key proposals.

The Director of Environment and Neighbourhoods submitted a report commenting on the government green paper and outlining concerns with some of the key proposals.

RESOLVED – That the submitted report together with the resolution of the Local Government Association and Association of Police Authorities on the same subject be approved as the formal response of this Council to the Government’s Policing Green Paper: From the Neighbourhood to the National: Policing our Communities Together and that the submission be made under cover of a letter from the Safer Leeds Partnership.

DATE OF PUBLICATION    10^th October 2008

LAST DATE FOR CALL IN   17^th October 2008 (5.00 pm)

(Scrutiny Support will notify Directors of any items Called In by 12.00 noon on Monday 20^th October 2008).