Agenda, decisions and minutes

The Chair welcomed all in attendance to the October meeting of the South (Outer) Area Committee.

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct.

Agenda Item 8 – ‘Children and Young People Activities in Outer South 2009/10’ (Minute No. 34 refers).

Councillor Grayshon declared a personal interest in this item, due to being a Member of Lewisham Park Centre and Youth Club Management Committees.

Councillor Leadley declared a personal interest in this item, due to being Deputy Chairman and Secretary of Lewisham Park Centre and Youth Club Management Committees.

Agenda Item 10 – ‘Area Manager’s Report’ (Minute No. 36 refers).

Councillor Elliott declared a personal interest in relation to 11.0 of the report, due to being a Member of Morley Literature Festival.  She also declared a personal interest in relation to 13.0 of the report, due to being a Member of the Morley and Rothwell Town Centre Management Board.

Councillor Finnigan declared a personal interest in relation to 3.0 of the report, due to being a Member of Gildersome Action Group.  He also declared a personal interest in relation to 11.0 of the report, due to being a Member of Morley Literature Festival.

A further declaration of interest was made at a later point in the meeting (Minute No. 34 refers).

To receive any apologies for absence.

Apologies for absence were submitted by Councillor Gettings and Dave Richmond (Area Management).

To confirm as a correct record the minutes of the meeting held on 1^st September, 2008.

RESOLVED – That the minutes of the meeting held on 1^st September, 2008 be confirmed as a correct record.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

(10 mins discussion)

In accordance with paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chairman allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  On this occasion, there were no matters raised under this item by members of the public.

To receive and consider a report from the Director of Education Leeds, which outlines the programme of activities for children and young people across the Outer South area of Leeds in 2009/10.

(Executive Function)

RESOLVED –

(a)  That the Area Committee approves £35,000 revenue funding from the 2009/10 Well-being Budget, subject to annual approval of the 2009/10 Well-being revenue budget from the Executive Board; and

(b)  That the Area Committee receives further information on the programme of activities to be funded.

The Director of Education Leeds submitted a report, which outlined the programme of activities for children and young people across the Outer South area of Leeds in 2009/10. 

Tom O’Donovan, Area Management Officer, presented the report and responded to Members’ questions and comments.

In brief summary, the main highlighted points were:-

·  The Area Committee welcomed the programme of activities planned for 2009/10 across the Outer South area of Leeds.  In particular, Members welcomed the involvement of Parish Councils, voluntary and community organisations.

·  Members requested to be kept informed of activities that were taking place.  It was advised that further information would be reported to future Area Committee meetings.

·   Another Member highlighted the importance of safeguards being in place to ensure that resources were spent wisely.

RESOLVED –

(a)  That the report be noted;

(b)  That the Area Committee approves £35,000 revenue funding from the 2009/10 Well-being Budget, subject to annual approval of the 2009/10 Well-being revenue budget from the Executive Board; and

(c)  That the Area Committee receives further information on the programme of activities to be funded.

(Councillor Mulherin arrived at 4.05 pm and Councillor Renshaw at 4.10 pm, during the consideration of this item).

(Councillor Mulherin declared a personal interest in this item, due to being Chair of Rothwell Cluster of Extended Services).

To receive and consider a report from the Director of Environment and Neighbourhoods, which updates Members on both the capital and revenue elements of the Committee’s Well-being budget, and advises Members of the Small Grants approved since the last meeting.

(Executive Function)

RESOLVED – That the report and information appended to the report, which includes the available balance of the Area Committee’s revenue and capital Well-being budgets, and the Small Grant proposals approved since the last meeting, be noted.

The Director of Environment and Neighbourhoods submitted a report, which updated Members on both the capital and revenue elements of the Committee’s Well-being budget and advised the Committee of the Small Grants approved since the last meeting.

One Member referred to Appendix 2 of the report, Capital Projects Agreed to Date, and pointed out that Denshaw Grove fell within the Morley South ward, not Morley North.  Subject to this amendment it was

RESOLVED – That the report and information appended to the report, which includes the available balance of the Area Committee’s revenue and capital Well-being budgets, and the Small Grant proposals approved since the last meeting, be noted.

To receive and consider a report from the Director of Environment and Neighbourhoods, which provides Members with an overview of the range of activities currently taking place within the Outer South area of Leeds.

(Executive Function)

RESOLVED –

(a)  That the report and information appended to the report be noted; 

(b)  That the following Elected Members act as champion/key link on behalf of the Area Committee for the remaining two thematic priorities/sub-partnerships and the associated Area Committee responsibilities for 2008/09, as detailed below:

• Learning and Thriving Neighbourhoods (worklessness) – Employment, Education, Training, Partnership – Councillor L Mulherin; and
• Health and Well-being – Health and Well-being – Vacancy;

(c)  That a further report on the Town Centre Management Project be provided to a future meeting of the Area Committee.

The Committee considered a report from the Director of Environment and Neighbourhoods, which updated Members on the work of the Area Management Team since the last meeting.

The following information was appended to the report:-

• Appendix 1 – Table of the thematic sub-partnerships and Outer South Area Committee Member link;
• Appendix 2 – Photographs of recycling sites in Morley and Rothwell; and
• Appendix 3 – Queensway Car Park explanatory leaflet.

Tom O’Donovan, Area Management Officer, presented the report and responded to Members’ questions and comments.

In brief summary, the following points were discussed:-

·  Members considered appointments to the remaining thematic sub-Partnerships.  Councillor Mulherin expressed an interest to act as ‘champion’ and Elected Member link on Learning and Thriving Neighbourhoods (worklessness) – Employment, Education, Training, Partnership.

·  A brief update on Conservation Audits was provided.  It was reported that public consultation on the draft appraisal was imminent.

·  In relation to operation of the Glutton Cleansing Machine, it was reported that feedback from the local community had been positive.  One Member suggested operating the Glutton Cleansing Machine in Thorp Village.

·  In response to a query at the previous Area Committee meeting, the Area Management Officer confirmed that the location list for additional litterbin allocation was complete.

·  It was reported that the new arrangements for recycling in Morley and Rothwell were working well.  One Member reported that there had been a small number of complaints regarding cars parking too close to the recycling facilities, which made access difficult.

·  An update on the Morley Literature Festival was provided to the Area Committee.  It was reported that the events had been extremely well attended.  Members wished to place on record their thanks to Jill Morris, Paula Truman, Tom O’Donovan and Sarah Henderson.

·  In relation to the Robin Hood Dispersal Order, Tom O’Donovan, Area Management Officer, informed the Board that he had received a map of the area, which could be e-mailed to Members upon request.  It was reported that further information about the dispersal order could be obtained from PC Angie Dennison.  One Member stated that dispersal orders were not the answer and more facilities for young people were needed.  It was reported that discussions between the Youth Service and the police had taken place to consider proposals to extend operation of the Youth Bus Service.

·  The Chairman provided a brief update on his attendance at a national conference for Participatory Budgeting (PB) in Manchester.  It was noted that Leeds was one of the 15 areas piloting the PB initiative.

RESOLVED –

(a)  That the report and information appended to the report be noted; 

(b)  That the following Elected Members act as champion/key link on behalf of the Area Committee for the remaining two thematic priorities/sub-partnerships and the associated Area Committee responsibilities for 2008/09, as detailed below:

• Learning and Thriving Neighbourhoods (worklessness) – Employment, Education, Training, Partnership – Councillor L Mulherin; and
• Health and Well-being – Health and Well-being – Vacancy;

(c)  That a further report on the Town Centre  ...  view the full minutes text for item 36.

Monday 8^th December, 2008 at 4.00 pm – Drighlington Meeting Hall, Drighlington Library, Moorland Road, Drighlington, BD11 1JZ.

Monday 8^th December, 2008 at 4.00 pm

(Venue – Drighlington Meeting Hall, Drighlington Library, Moorland Road, Drighlington, BD11 1JZ)

(The meeting concluded at 4.43 pm).