Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

There were no appeals against refusal of inspection of documents

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

There were no exempt items

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

There were no formal late items. However, there was supplementary information in relation to Agenda Item 10 Wellbeing Fund and Youth Activities Fund Allocation Report. The information had been published and circulated to Members prior to the meeting.

To disclose or draw attention to any Disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code Conduct.

Ne declarations of disclosable pecuniary interest were made

To receive any apologies for absence.

Apologies were received from Cllr. A  Carter and Rev. Paul Ayres

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with paragraphs 4.16 -4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for the members of the public to make representation.

On this occasion the members of public in attendance at the meeting did not wish to speak at the open forum.

To confirm as a correct record the minutes of the previous meeting held on 28^th January 2015.

RESOLVED – That the minutes of the meeting held on 28^th January 2015 be approved as a correct record.

Members to note the minutes of the Environment Sub Group held on 19^th November 2014.

RESOLVED – That Members noted the minutes of the Environment Sub Group meeting held on 19^th November 2014

Members to note the minutes of the Pudsey and Swinnow Forum meeting held on 11^th February 2015

RESOLVED – That Members noted the minutes of the Pudsey and Swinnow Forum meeting held on 11^th February 2015

To receive the report of the West North West Area Leader the purpose of this report is to advise the Outer West Community Committee of:

•The Wellbeing Budget available for allocation in 2015/16.

•The Youth Activities Fund budget available for allocation in 2015/16.

•Those projects for consideration and approval from the Wellbeing

  Budget allocation for 2015/16.

•Those projects for consideration and approval from the Youth  

  Activities Fund allocation for 2015/16.

The report of the West North West Area Leader advised the Outer West Community Committee of the Wellbeing Budget and the Youth Activities Fund budget available for allocation in 2015/16. The report also advised Members of those projects for consideration and approval from the Wellbeing Budget and the Youth Activities Fund allocation for 2015/16

Members attention was drawn to paragraph 6 which advised Members of the Outer West Community Committee allocation of £126,290. Taking into account project underspends from 2014/15, the total fund available for new projects in 2015/16 is £149,949.42.

Paragraph 7 of the submitted report highlighted the 26 applications received for the Wellbeing commissioning round for 2015/16, totalling £168,733.66 of revenue funding. Members had reviewed the applications in detail at their Wellbeing Commissioning meeting held on 16^th March 2015 and agreed the projects to be brought to the 25^th March Community Committee for consideration.

Members were informed that the Outer West Community Committee had received £46,440 Youth Activity Fund. Combined with £190.75 unallocated from 2014/15 budget, there was currently £46,630.75 available for allocation in 2015/16.

At their Wellbeing Commissioning meeting on 16^th March 2015 Members had approved funding for Youth Activities Fund on the following projects:

A representative from the Armley Juniors Project 4 Young People attended the meeting to provide details of how funding would be spent if approved. Members were informed of the work undertaken at Cow Close Community Corner in partnership with ‘Money Buddies’ which included support and assistance to housing tenants, money and debt advice, and support and assistance with CV’s.

Members were informed that the funding would provide a member of staff to work 4 days a week 9am -1pm. They were informed that some money had been gifted to the project which would assist with running costs.

Members thanked the representative for attending and expressed their gratitude in the work that was being undertaken in an area that needed those services offered.

Leeds Youth Service had sent a representative to provide details of the project Summer Holiday, Targeted Provision. Members were informed how the project had worked last summer with vulnerable young people from the Pudsey area over a 4 week period last summer. The project is aimed at young people of 11years to 17 years old. Members were informed that this summer the project wanted to increase numbers to include vulnerable young people from the Farnley area. The representative explained that staffing was secure for the project and the requested funding was to assist with activities and awards.

Members discussed the merits of the Summer Holiday, Targeted Provision project.

Members were provided with a brief update on the following projects:

·  Leeds Juniors FC

·  Football and your future

Discussion took place in relation to monitoring and feedback mechanisms required by the Community Committee on projects funded through the Wellbeing Fund.

RESOLVED – That  ...  view the full minutes text for item 47.

The report of the West North West Area Leader

1 Updates the Community Committee on the work of the two sub groups of the Committee: Business, Employment & Skills and Environment.

2. Updates the Committee on pieces of work and partnership working that has taken place in the area since the last meeting.

3. The Community Committee update report is submitted when there is additional business to report from sub groups or any other project activity. Partner organisations and Council services will also contribute information to the Update Report

The report of the West North West Area Leader provided the Community Committee on the work of the two sub groups of the Committee: Business, Employment and Skills and Environment.

Members were informed on pieces of work and partnership working that has taken place in the area since the last meeting.

The report also contained a summary of the Community Committee themed meetings and updated the Members on actions and partnerships currently being explored.

Members were requested to consider the creation of a General Purposes Sub Group with the proposal to meet on a quarterly basis. Members discussed this proposal.

Members attention was drawn to paragraph 4 of the submitted report which highlighted the West Neighbourhood Improvement Board. Discussion took place on this issue.

RESOLVED – That the Community Committee;

a)  Noted and commented on the content of the report

b)  Considered and agreed to the creation of a General Purposes Sub Group

The report of the West North West Area Leader seeks to gain approval of the appointment of co-optees to the Community Committee and asks members to put forward nominations for the new municipal year.

The report of the West North West Area Leader requested Members to consider potential candidates for co-optees to the Community Committee.

Members were informed that there was no limit to how many co-optees a Community Committee appointed.

Members attention was drawn to the Community Committee Co-optees profile attached at appendix A of the submitted report.

The West North West Area Leader informed Members that where co-optees had been appointed to Community Committees they had proved to an asset to the Committee providing valuable assistance at themed meetings and encouraging others from the community to attend the meetings.

RESOLVED – The Members considered the request to appoint co-optees to the Community Committee and agreed to contact potential candidates and provide nominations to the West North West Area Leader.

To receive the report of the City Solicitor the purpose of this report is to request Members to give consideration to agreeing the proposed Community Committee meeting schedule for the 2015/2016 municipal year, whilst also considering whether any revisions to the current meeting and venue arrangements should be explored.

The Community Committee considered the report of the City Solicitor which requested Members to agree the proposed Community Committee meeting schedule for the 2015 – 16 municipal year.

Members were informed that the Community Committee meetings had been scheduled for the following dates and times:

·  1^st July 2015 at 1pm

·  7^th October 2015 to be confirmed

·  9^th December 2015 at 1pm

·  2^nd March 2016 to be confirmed

The Chair informed Members that the meetings scheduled for October and March would be themed meetings. The Chair suggested that Members may wish to consider evening meetings with a view to helping to encouraging attendance by the public to the Community Committee themed workshops.

Members discussed at length the positives and negatives of having evening meetings and what time would be suitable taking into consideration the following:

·  Different ages of those attending

·  Vulnerability of elderly or young

·  Transport links within the Outer West area

·  Normal work hours of 9am until 5pm

·  Potential appointment of co-optees  and their availability

RESOLVED – That the Community Committee considered the scheduled dates within the submitted report and agreed the following:

·  1^st July 2015 at 1pm in Council Chambers, Pudsey Town Hall

·  9^th December 2015 at 1pm in Council Chambers, Pudsey Town Hall

The Community Committee agreed the dates of meetings scheduled for;

·  7^th October 2015

·  2^nd March 2016

The Community Committee to confirm the time of the meetings above, after consultation.