Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

There were no appeals against the refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

There was no exempt information.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

There were no late items.

To disclose or draw attention to any Disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code Conduct.

 There were no declarations of disclosable pecuniary interests.

To receive any apologies for absence.

Apologies were received from Councillors Andrew Carter, Amanda Carter, Richard Lewis, Ann Blackburn and from Co-optee Reverend Paul Ayres.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

On this occasion no members wished to address the Community Committee.

To receive and confirm as a correct record the minutes of the meeting held on 1st July 2015.

RESOLVED – That the minutes of the previous meeting held on 1^st July be approved subject to the following amendments:

Minute 9 – Appointments to Outside Bodies – Outer West Housing Advisory Panel;

That Cllr. Ann Blackburn be added to the appointments for Outer West Housing Advisory Panel.

Minute 9 - Appointments to Outside Bodies – Children’s Cluster Partnerships;

That Cllr. Andrew Carter’s name be replaced by Cllr. Amanda Carter as the representative for the Children’s Cluster Partnership for Calverley & Farsley.

To receive and note the minutes of the Housing Advisory Panel held on 14^th July 2015.

(Attached)

Two Officers from Housing Leeds were in attendance at the Community Committee to explain the information provided by the Outer West Housing Advisory Panel in the format of a ‘Plan on a Page’.

The plan showed how the panel priorities linked to housing priorities and how these linked into the priorities for the city.

The officers drew the attention of the Members to the bottom of the ‘plan on a page’ which outlined the service and performance priorities for funding. The Community Committee had through wellbeing fund match funded a number projects in the Outer West area.

RESOLVED – That the Community Committee received and noted the information outlined on the Outer West Housing Advisory Panel ‘plan on a page’.

To receive and note the minutes of the Outer West Community Committee Environmental Sub Group held on 7^th August 2015.

(Attached)

Cllr. Coulson the Chair of the Environmental Sub Group informed the Community Committee that a meeting was due to take place at the end of the month in relation to zonal teams once they are operational there will be a dedicated team for the Outer West area.

Cllr. Blackburn informed the Committee that Farnley Working Men’s Club had now been demolished after the recent fire. However the owners of the previous club had not been helpful in the removal of the demolished materials.

An Officer from Housing Leeds informed the Members that Estate Managers are taking walks about the estates to ensure that they are kept clean and tidy. Discussions are taking place with the Environmental Action Team on how to best address issues rather than dealing with issues on an adhoc basis.

RESOLVED – That the Community Committee received and noted the minutes of the Environmental Sub Group held on 7^th August 2015.

To consider any matters arising from the minutes

RESOLVED – That the Community Committee agreed to add Cllr. Ann Blackburn to the Outer West Housing Advisory Panel Minute 19 refers

The report of the West North West Area Leader provides the Outer West Community Committee with an update on the budget position for the Wellbeing Fund for 2015/16 and the current position of the Small Grants and skips pot and those Small Grants and skips that have been approved since the last meeting. The report also provides an update on the Youth Activity Fund.

The report of the West North West Area Leader provided the Community Committee with an update on the budget position of the Wellbeing Fund 2015/16 and the current position of the small Grants and skips pots and those Small Grants and Skips that had been approved since the last meeting.

Members were informed that there was £18,799 in the Wellbeing Fund currently unallocated for 2015/16.

One Small Grant had been approved since the last meeting:

·  West Leeds Juniors Development Centre for £500

Two skips had been approved since the last meeting for the clean up after the Farfield Avenue, Community Day at a cost of £295.

Taking these into account there was £5,766 still available for the allocation for Small Grants and Skip Hire in the 2015/16 budget.

Members were asked to approve the method by which Wellbeing grants are approved for 2016/17. The Members attention was drawn to paragraphs 13, 14, and 15 of the submitted report which outlined the process for the 2016/17 Wellbeing Commissioning Round and proposed the Wellbeing fund priorities for the Outer West Community Committee.

In response to a Members enquiry on funding and location of Speed Indication Devices (SID) that Ward Members had requested at certain location within the Outer West area, the Committee was informed that there had been software issues in relation to this device. The Communities Team are to make further enquires on behalf of the Community Committee.

The Chair of the Community Committee had recently attended a Community Safety meeting and updated the Members on policing in the Outer West area.

RESOLVED – That the Committee:

·  Noted the current budget position for the revenue Wellbeing Fund for 2015/16

·  Approved the application process for the 2016/17 financial year

·  Agreed the Wellbeing fund priorities

The report of the West North West Area Leader updates the Community Committee on the work of the three sub groups of the Committee: Environment, Business, Employment and Skills and General Purposes. The report updates the Committee on pieces of work and partnership working that has taken place in the area since the last meeting.

The report of the West North West Area Leader updated the Community Committee on the work of the three sub groups of the Committee: Environment, General Purposes and Business, Employment and Skills.

Members discussed a number of issues contained within the submitted report including:

·  The use of social media to inform, consult and promote local events.

·  Increasing tenant’s online access to services with a specific focus on computer access within high rise blocks

·  The invite to Members to attend the Rycroft High Rise Association AGM on Friday 27^th October at 7pm

The Officers from Housing Leeds provided the Community Committee with information on projects funded by the Outer West Housing Advisory Panel. Members were invited to contact the Officers if they had ideas for future projects.

Members were informed that the road signs at Thornbury Roundabout are to be rectified.

RESOLVED – That the Community Committee noted the report including the key outcomes from the sub groups.