Agenda and minutes

Venue: Drighlington Meeting Hall, Moorland Road, Drighlington

Contact: Andy Booth 0113 247 4325 

Items
No. Item

32.

Declaration of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

Minutes:

There were no declarations of disclosable pecuniary interests.  With regard to Agenda Item 7, Outer South Garden Maintenance Scheme, Councillors S Varley and T Leadley made it known that they were members of the Morley Elderly Action Management Committee.

 

 

33.

Apologies for Absence

To receive any apologies for absence.

Minutes:

Apologies for absence were submitted on behalf of Councillor J Dunn.

 

 

34.

Minutes - 30 November 2015 pdf icon PDF 77 KB

To confirm as a correct record, the minutes of the meeting held on 30 November 2015

Minutes:

RESOLVED – That the minutes of the meeting held on 30 November 2015 be confirmed as a correct record subject to the following amendment:

 

Minute 29, Summary of Key Work – to read as follows:

 

·  Community Infrastructure Levy (CIL) – Members were informed that monies collected under the CIL could be made available for Town and Parish Councils or in areas that did not have these it could be made available for the Community Committee to decide on spending.  Members would be contacted with further details of funds available to date.  It was suggested that the Community Committee should establish a CIL Sub-group.

 

 

35.

Open Forum

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minytes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

In accordance with the Community Committee Procedure rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Community Committee.

 

Rachel Furnell of Health for All informed the committee of the Aiming High project.  This would provide support to Community Groups on Health and Wellbeing issues and also assist new groups with getting started.

 

 

36.

Outer South Garden Maintenance Scheme pdf icon PDF 188 KB

To receive and consider the attached report of the South East Area Leader

Minutes:

The report of the South East Area Leader informed Members that 2015/16 was the final year of the three year garden maintenance scheme provided by Morley Elderly Action.  An evaluation report had been presented at the Older Person’s sub group.

 

Members were asked to consider options for the future provision of the garden maintenance scheme.

 

Jarnail Mudhar, Area Officer presented the report.

 

The following was discussed in relation to the garden maintenance scheme:

 

·  It had been requested to investigate alternative schemes for comparability – this had included schemes provided elsewhere in the City; schemes in Kirklees and schemes provided by voluntary and other organisations.

·  The garden maintenance scheme had provided services to 392 homes in the Outer South Area.

·  The Community Committee was asked to consider the following options:

o  Discontinue the garden service

o  A £3,300 (10%) reduction in total funding of the scheme – this to come from overheads/staffing costs and not the subsidy to gardeners so that there should be no reduction in the number of gardens maintained.  Match funding to be sought – e.g. from the Housing Advisory Panel.

o  That a competitive tendering exercise to test value for money be considered.

·  The Older Person’s Sub Group had recommended the option to continue the scheme as per the suggestion with a £3,300 reduction in total funding.

·  With regards to the proposal to seek match funding from the Housing Advisory Panel, it was reported that an application was being processed.  A third of the clients who used the scheme lived in council tenancies.

 

RESOLVED –

 

(1)  That the report be noted.

(2)  That there is to be a £3,300 (10%) reduction in the total funding of £33,000.  This is to come from overheads/staffing costs and not the subsidy to the gardeners so there should be no reduction in the number of gardens to be maintained under the scheme.  Matched funding should be sought.

 

 

37.

Outer South Community Committee Wellbeing Budget Report pdf icon PDF 437 KB

To receive and consider the attached report of the South East Area Leader

Minutes:

The report of the South East Area Leader prided Members with the following:

 

·  Details of the Wellbeing Budget position.

·  Details of the Revenue Wellbeing Budget projects agreed to date including projects approved by Delegated Decision Notice.

·  Details of Wellbeing projects proposals for consideration and approval.

·  Details of the Youth Activities Fund (YAF) projects agreed to date including projects approved by Delegated Decision Notice.

·  Details of YAF projects for 2016/17.

·  Details of the Small Grants Budget.

·  Details of Capital Funding by Ward.

·  Details of the Community Skips position

·  Details of proposed Wellbeing Budget ring-fences for 2016/17 for consideration and approval.

 

Jarnail Mudhar, Area Officer presented the report.

 

Attention was drawn to remaining balances of revenue funding on a ward by ward basis.  It was reported that there had been some funds returned due to the vacant Neighbourhood Improvement Officer post.

 

With regard project proposals outlined in the report, the following was discussed:

 

·  Preparation of Paintings for Morley Town Hall – It was reported that this was for the loan of pictures from the Art Gallery and the costs included restoration of frames and hanging the paintings.  Some concern was expressed as to whether this was the appropriate means of funding.  It was suggested that the Art Gallery be approached as to whether they could cover the costs.

·  Replacement CCTV Cameras for Churwell Park – it was reported that there had been a significant reduction in vandalism and anti-social since the original cameras had been installed.

·  Morley Arts Festival – Members were informed that funding towards the festival also came from Land Securities, sponsorship, Morley Town Council and ticket sales.

·  Site Based Gardeners – it was reported that this had been reduced from by £6,000 to £30,000.  The extra work funded would be divided equally between the four Outer South Wards.  Members requested feedback on the work carried out and suggested it would be useful to inform of areas that needed attention.

 

Further discussion included the following

 

·  Youth Activities Fund – involvement of Young People in decision making and location of Breeze events.

·  Capital Budget – Further information was requested on the amount of funding that was allocated for Ward Based Initiatives and Members queried whether capital funds could be used towards CCTV provision.

·  Ring fenced projects for the 2016/17 Wellbeing Budget.

 

RESOLVED –

 

(1)  That the Wellbeing Budget position be noted.

(2)  That details of Revenue Wellbeing Budget projects agreed to date including projects approved by Delegated Decision Notice be noted.

(3)  That the following Wellbeing project proposals be approved:

·  Replacement CCTV Cameras for Churwell Park - £2,784

·  St Peter’s Luncheon Club Elderly People’s Outing - £869.65

·  Morley Arts Festival 2016 - £10,000

·  Site-Based Gardeners for the Outer South Area - £30,000

(4)  That the project proposal for Preparation of Paintings for Morley Town Hall be deferred to allow further discussion with Leeds Art Gallery regarding costs.

(5)  That details of the Youth Activities Fund (YAF) projects agreed to date including projects approved by Delegated Decision notice be noted.

(6)  That  ...  view the full minutes text for item 37.

38.

Outer South Community Committee Summary of Key Work Report pdf icon PDF 408 KB

To receive and consider the attached report of the South East Area Leader

 

Additional documents:

Minutes:

The report of the South East Area Leader brought Members’ attention to a summary of key work which the Communities Team was engaged in based on priorities identified by the Community Committee that were not  covered elsewhere on the Agenda.

 

Community Committee Champions were invited to address the meeting.  The following was discussed:

 

Children and Families

 

·  The next meeting of the Children and Families Sub Group would focus on school attendance and Ofsted reports.

 

Employment, Skills and Welfare

 

·  It was reported that 160 people from the Outer South area had been invited to participate in the Personal Work Support Programme.

·  The Point Jobs Fair.

·  Money Buddies – Further to questions regarding Money Buddies it was suggested that these could be addressed at Ward Based briefings.  With regard to how financial gains were made through Money Buddies it was reported that this could be done in various ways such as changing to a cheaper energy provider.

 

Environment and Community Safety

 

·  The Chair welcomed Chief Inspector Matthews and Sergeant Abbot of West Yorkshire Police to the meeting.  The Community Committee was informed of the new police operating model across the City.  Further to questions from Members discussion include the roles of Police Community Support Officers and the non-emergency contact number.

 

Health and Wellbeing

 

·  Social Prescribing Services – these were being carried out by the South East CCG in Rothwell, Robin Hood and Lofthouse and by the West CCG in the Morley Wards, Ardsley and Tingley.

·  Smoking Cessation.

·  Winter Friends – there had been a smaller take up on winter warmth packs than in the previous year and there were still some available.

·  The Citywide Joint Health and Wellbeing Strategy was due to be presented to the Health and Wellbeing Board in April 2016.

 

Adult Social Care

 

·  Tackling social isolation – it was recognised that this was not to be just aimed at older people.

·  Consideration of alternative ways of delivering winter warmth packs and identifying those would benefit.

 

It was reported that the Community Committee was due to receive £3,854 from the Community Infrastructure Levy (CIL).  Members were asked to consider setting up a CIL Sub Group.  It was reported that all Members would be able to sit on the CIL Sub Group.  Following concerns from Members regarding the establishment of such a group it was reported that draft Terms of Reference for a CIL Sub Group be produced and brought back to the Community Committee as a substantive item.

 

Further issues discussed included an update on activity from the Outer South Housing Advisory Panel, the John O’Gaunts Community Fun Day, funds available to commemorate the First World War: Somme 2016 and the role of the Community Committee in the delivery of Prevent through the Strong and Resilient Communities programme.

 

RESOLVED – That the report be noted.

 

 

39.

Dates, Times and Venues of Community Committee Meetings 2016/2017 pdf icon PDF 319 KB

To receive and consider the attached report of the City Solicitor

Minutes:

The report of the City Solicitor asked Members to give consideration to agreeing the proposed Community Committee meeting schedule for the 2016/17 municipal year and to also consider whether any revisions to the current meeting and venue arrangements should be explored.

 

The following dates had been proposed for the 2016/17 municipal year:

 

·  Monday, 20 June 2016 at 4.00 p.m.

·  Monday, 26 September 2016 at 4.00 p.m.

·  Monday, 28 November 2016 at 4.00 p.m.

·  Monday, 27 February 2017 at 4.00 p.m.

 

It was reported that the proposed date for September 2016 coincided with the Labour Party Conference and it was suggested that an alternative date be sought.

 

RESOLVED –

 

(1)  That the proposed dates of 20 June 2016, 28 November 2016 and 27 February 2017 be agreed.

(2)  That an alternative date be sought in place of the proposed date of 26 September 2016.

 

 

40.

Closing remarks

Minutes:

The Community Committee was informed that Tom O’Donovan, Area Improvement Manager would be retiring at the end of March.  Members expressed their thanks to Tom for his contribution to work in the Outer South Area.

 

Sally Wimsett who would be joining the South East Communities Team was introduced to the Committee.