Agenda and minutes

The Chair welcomed all to the last meeting of this municipal year. The Chair thanked all Members, co-optees and members of the public for their attendance at the meetings over the past year. She said the new style of themed meetings had proved to be productive and enjoyable for all who had attended.

·  Introduction  - Councillor Lowe

·  Overview of local mental health services and current campaigns – Councillor Venner

·  NHS Leeds West approach to mental health – Dr Fiona Day

·  Workshops – What is the one thing we could do to improve mental health?

·  Question time with Panel – Chair Councillor Gruen, Tim Taylor, Councillor Lowe, Councillor Venner, Representative from Barca, and a local GP

At the conclusion of the workshop session at 6:30pm, the meeting will take a short break.

At 6:40pm, the meeting will then move onto the formal Council business on the agenda.

Cllr Lowe introduced the topic of Mental Health to the Committee. She informed the Committee of her background and expertise in the field of mental health and gave an overview of mental health issues faced within the Inner West area.

Cllr. Venner informed the Committee that she also worked for a mental health charity. She gave an overview of the local mental health services and the current campaigns.

Dr Fiona Day spoke to the Committee on the approach of NHS Leeds West Clinical Commissioning Group (CCG) to mental health.

The Committee then watched a short film on a new approach to address mental health called the Patient Empowerment Project (PEP). A representative from BARCA was at the meeting to explain how the project worked and the success it had had to date.

The panel then answered questions from the audience on all aspects of the topic. The Committee then broke into discussion groups, to discuss the question ‘If you could do one thing to improve mental health and increase earlier diagnosis, what would it be?’

RESOLVED – The findings from the workshop to be collated into a report to inform future committees and work programmes.

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Chief Democratic Services Officer at least 24 hours before the meeting.)

The were no appeals against refusal of inspection of documents

1 To highlight reports or appendices which officers have identified as containing exempt information within the meaning of Section 100I of the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2 To consider whether or not to accept the officers recommendation in respect of the above information.

3 If the recommendation is accepted, to formally pass the following resolution:-

RESOLVED – That, in accordance with Regulation 4 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 or Section 100A(4) of the Local Government Act 1972 as appropriate, the public be excluded from the meeting during consideration of those parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-‘

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

There were no late items

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no declarations of disclosable pecuniary interests

To receive any apologies for absence.

Apologies were received from Cllr. Yeadon and Cllr. Hanley. Cllr. Venner left the meeting at 6:10pm during the discussion workshop.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 Minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except be permission of the Chair

On this occasion no members of the public present wished to speak.

a)  To confirm as a correct record the minutes of the meeting held on 10^th December 2014

b)  To confirm as a correct record the notes of the meeting held on 28^th January 2015 and to formally ratify the recommendations made thereon

RESOLVED –

a)  That the minutes of the meeting held on 10th December 2014 be confirmed as a correct record.

b)  That the notes of the meeting held on 28th January 2015 be confirmed as a correct record and that this Committee formally ratifies the recommendations taken at that meeting

To receive the report of the West North West Area Leader the purpose of this report is to update Members on the projects funded through the Inner West Wellbeing Fund and Youth Activities Fund budgets. It presents three projects for consideration from the 2014/15 Wellbeing budget, and outlines the applications received through the open commissioning round for funding in the 2015/16 financial year. 

The report of the West North West Area Leader updated the Committee on projects funded through the Inner West Wellbeing Fund and the Youth Activities Fund budgets.

At the start of this item Members were made aware that some of the figures within the published report were wrong in relation to paragraph 10. Members were provided with new figures.

Armley Members were asked to consider three projects listed at paragraphs 5, 6, and 7 of the submitted report.

·  5 – IW.14.33.R Alcohol Services Outreach in Armley – Barca Leeds - £3,000

·  6 – IW.14.34.R Equipment for Armley Childrens Library – LCC Library Service - £3,500

·  7 – IW.14.35.R New Wortley Employability Project - £6,000

Bramley / Stanningley Members were asked to consider an application by Rodley Cricket Club for £6,000. Members were informed that Outer West would be considering a similar application from Rodley Cricket Club at their meeting on 25^th March.

The Committee was informed that one small grant had been approved since the last meeting:

17^th South West Leeds Scouts (Armley) – Activity Equipment - £168.38. The Beaver, Cub and Scout group received funding for new equipment including a projector and handbells

The balance of the small grants and skips budget at 2^nd March was £2,810 this will be rolled forward to next year.

The Committee was informed that at the full Council meeting on 25^th February 2015 the 2015/2016 Inner West Wellbeing revenue budget was approved at £158,690. The Community Committee had opted to split the budget by ward, giving each ward a budget of £52,896. Members were directed to paragraph 9 of the submitted report which set out the value of the 2015/2016 ward totals including expected underspends from 2014/2015.

Paragraph 10 of the submitted report informed the Committee that between 1^st November 2014 and 31^st January 2015, 44 applications at a value of £262,000 had been submitted. Ward Members had reviewed the applications and the following projects had been recommended for approval:

To receive the report of the West North West Area Leader the report updates the Community Committee on the work of the three sub groups of the committee: General Purposes, Children and Young People and Environment. The report also provides an update to the Committee on new pieces of work and partnership working that has taken place in the area since the last meeting.

The report of the WNW Area Leader updated the Community Committee on the work of the three sub groups of the Committee: General Purposes, Children and Young People and Environment.

The Committee was informed that at the General Purposes meeting a presentation had been given by the Executive Manager in Regeneration in relation to proposals on how Armley Mills Museum might increase footfall and visitor numbers. Proposals included the creation of a new visitor entrance and improved café facilities.

Members attention was drawn to the page 39 of the agenda which provided the Committee with an update on the Children and Young People Engagement Strategy.

Members were informed that the Parks and Countryside delegated decision would be going to Executive Board with the proposal for implementation in the new financial year.

Members attention was drawn to section 11 of the submitted report which provided the Committee with a summary of the topics that had been discussed at the Community Committee to date.

The Committee was informed that Co-optees would be elected by the Members of the Community Committee as set out in the Community Committee terms of reference.

The Chair thanked the Community Committee Champions and Co-optees for all the work that they had done over the past year and for the support of those members of the public who had regularly attended the Committee.

The Chair also thanked Area Support for their good work at the Committee and within the Community. The Chair congratulated the West North West Area Leader on his appointment as Chief Officer in the Communities Team. The Chair welcomed the newly appointed Deputy Area Leader who had attended the meeting and who introduced herself to the Community Committee. 

RESOLVED – That the Committee noted the report including the key outcomes from the sub groups

To receive the report of the City Solicitor the purpose of this report is to request Members to give consideration to agreeing the proposed Community Committee meeting schedule for the 2015/2016 municipal year, whilst also considering whether any revisions to the current meeting and venue arrangements should be explored.

The report of the City Solicitor requested Members to give consideration to the proposed Community Committee meeting schedule for the 2015/2016 municipal year, whilst also considering whether any revisions to the current meeting and venue arrangements should be explored.

The proposed meeting schedule for 2015/2016 was as follows:

·  24 June 2015 at 6pm

·  9 September 2015 at 6pm

·  9 December 2015 at 6pm

·  9 March 2016 at 6pm

Members discussed specific venues in each ward that would be suitable for future meetings.

RESOLVED – That

a)  Members considered the options detailed within the submitted report and agreed the Committee’s meeting schedule for the 2015/2016 municipal year in order  that they can be included within the Council diary for the same period

• 24 June 2015 at 6pm

• 9 September 2015 at 6pm

• 9 December 2015 at 6pm

• 9 March 2016 at 6pm

b)  Members considered venue arrangements in each of the wards within the Inner West area and made the following suggestions along with a meeting at Armley Mills if they have a suitable room:

·  Armley Lazer Centre – Armley ward

·  Stanningley Rugby Club – Bramley & Stanningley ward

·  Milford Rugby Club – Kirkstall ward