Agenda and minutes

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

  RESOLVED –  That the press and public be excluded from the meeting during consideration of those parts of the agenda designated as exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information.

RESOLVED –  That the public be excluded from the meeting during consideration of the following parts of the agenda designated as exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present there would be disclosure to them of exempt information so designated as follows:-

a)    The appendix to the report referred to in minute 228 under the terms of Access to Information Procedure Rule 10.4(3) and on the grounds that  it provides an evaluation of the short listed contractor’s stage 1 tenders to develop the arena, summarises the evaluation of the technical advisors tender submissions, details the Council’s pre-tender estimate for constructing the arena and reviews the funding strategy for the development of the arena.  It is considered that the public interest in maintaining this information as exempt outweighs the public interest in disclosing the information, as disclosure may prejudice the outcome of the procurement process and the cost to the Council of developing the arena, whilst the tender proposals also contain the financial details/business affairs of individual companies. 

b)    Appendix B to the report referred to in minute 229 under the terms of Access to Information Procedure Rule 10.4(3) and on the grounds that it relates to the financial or business affairs of a particular person and of the Council and contains information which if disclosed could prejudice the commercial interests of the Council and other outside bodies.

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct

Councillor Wakefield declared personal interests in the items referred to in minutes 215 and 221 as a member of the Co-operative Society and a governor of Leeds City College.

Councillors A Carter and Finnigan declared personal interests in the item referred to in minute 221 as members of the co-operative Society.

Councillor Harker declared personal interests in learning related matters associated with school admissions as a member of the Admissions Forum.

A further declaration (Councillor Golton) made during the course of the meeting is referred to in minute 222.

To confirm as a correct record the minutes of the meeting held on 10^th March 2010.

RESOLVED – That the minutes of the meeting held on 10^th March 2010 be approved.

To consider the report of the Chief Environmental Services Officer outlining the history and current proposals which relate to air quality issues, the process involved in declarations and revocations of Air Quality Management Areas and detailing proposals to declare new areas and revoke those where air quality standards are now being achieved.

The Chief Environmental Services Officer submitted a report outlining the history and current proposals which related to air quality issues, the process involved in declarations and revocations of Air Quality Management Areas and detailing proposals to declare new areas and revoke those where air quality standards were now being achieved.

RESOLVED – That the proposals contained in the report relating to the modification and revocation of existing Air Quality Management Areas, to a new Air Quality Management Order and to additional Air Quality Management Areas be approved.

To consider the report of the interim Director of Children’s Services outlining proposals with respect to new Children’s Trust Arrangements for Leeds from April 2010, which include the establishment of a new Children’s Trust Board and the revision of the Leeds Safeguarding Children Board.

The interim Director of Children’s Services submitted a report outlining proposals with respect to new Children’s Trust Arrangements for Leeds from April 2010, which included the establishment of a new Children’s Trust Board and the revision of the Leeds Safeguarding Children Board.

RESOLVED –

a)    That the drivers for change and new statutory requirement for changes to Children’s Trust arrangements from April 2010 be noted

b)    That the proposals for a new Leeds Children’s Trust Board, as contained in the report, be approved

c)    That the proposals for a revised Leeds Safeguarding Children Board, as contained in the report, be approved

d)  That the proposals contained in section 4 of the report for Council representation on the Boards be endorsed and that the Member Management Committee be requested to approve appointments on the following basis:-

i.  Three Elected Members including the Lead Executive Member for Children’s Services to serve on the Children’s Trust Board, and

ii.  the Lead Executive Member for Children’s Services  serve on the Safeguarding Children Board.

e)  That an update report be brought to this Board later in the year to highlight progress with the arrangements, to take account of any further changes required as a result of updated Government guidance, and to provide further details of the broader Children’s Trust arrangements being proposed

To consider the report of the Chief Executive of Education Leeds outlining proposals to proceed with the planned expansion of 16 primary schools and seeking authorisation to incur related expenditure.

The Chief Executive of Education Leeds submitted a report outlining proposals to for the planned expansion of 16 primary schools and on proposed associated expenditure.

RESOLVED –

a)  That the proposed works for 16 primary schools, as outlined in the report, be approved, that approval be given for the injection of £1,762,000 of 2010/11 Basic Need Safety Valve Funding grant into the approved Capital Programme and that total scheme expenditure of £8,329,800 from capital scheme numbers 15820 and 15733 be authorised.

b)  That a further report be brought to this Board on the steps to be taken to secure adequate levels of play provision at the 16 schools. 

To consider the report of the Chief Executive of Education Leeds summarising the outcome of the consultation exercise undertaken with respect to proposed changes to primary age education provision in the Horsforth area from September 2011.

Further to minutes 153 of the meeting held on 9^th December 2009 and 165 of the meeting held on 6^th January 2010  the Chief Executive of Education Leeds submitted a report summarising the outcome of the consultation exercise undertaken with respect to proposed changes to primary age education provision in the Horsforth area from September 2011.

The report detailed various options to create additional capacity at Featherbank and Newlaithes schools.

RESOLVED –

a)  That, having considered the responses to the consultation, approval be given for the publication of statutory notices for the linked proposals to:-

(i)  decrease the lower age range of Horsforth Newlaithes Junior School from 7-11 to 5-11, with an admission limit of 60, and with an overall capacity of 420 children and

(ii)  increase the age range of Horsforth Featherbank  Infant School from 4-7 to 4-11, and decrease the admissions number from 60 to 30, with an overall capacity of 210 children.

b)  That proposals to permanently expand West End Primary School in  2011 be withdrawn at the present time, noting that the need for places in the area will continue to be monitored and that the school will continue to be considered as an option for expansion on a temporary or permanent basis at a later stage.

c)  That a further report be brought to this Board on the steps to be taken to secure adequate levels of play provision at the schools.

To consider the report of the Chief Executive of Education Leeds detailing and responding to the outcome of the consultation exercise undertaken with respect to the proposed permanent expansion of several primary schools from September 2011.

Further to minute 153 of the meeting held on 9^th December 2009 the Chief Executive of Education Leeds submitted a report detailing and responding to the outcome of the consultation exercise undertaken with respect to the proposed permanent expansion of a number of primary schools from September 2011.

RESOLVED –

a)  That the outcome of the consultation on possible expansion of the six primary schools: Windmill, Clapgate, Ryecroft, Calverley CE, Blackgates and Cross Gates be noted.

b)  That approval be given to the publication of statutory notices for the expansion of the four primary schools: Windmill, Clapgate, Ryecroft and Blackgates.

c)  That approval be given to the withdrawal of the proposals to expand Cross Gates and Calverley CE primary schools.

To consider the report of the Chief Executive of Education Leeds outlining for approval the proposed admission numbers, the Local Authority admission policy and general admission arrangements for September 2011.

The Chief Executive of Education Leeds submitted a report outlining the proposed admission numbers, the proposed Local Authority admission policy and proposals relating to general admission arrangements for September 2011.

RESOLVED – That  proposals in respect of the following, as further detailed in the report, be approved for implementation in the 2011 admission round:-

a)  A coordinated scheme – primary annual cycle.

b)  A coordinated scheme – secondary annual cycle.

c)  A coordinated scheme – in year allocations.

d)  The following changes to school admission numbers:-

Farsley Farfield  50 to 60

Valley View  30 to 60

Windmill  45 to 60 

Clapgate     45 to 60

Blackgates    45 to 60

St Bartholomew’s    60 to 75

Ryecroft    30 to 60 

Allerton CE  45 to 60

Gildersome    30 to 60.

e)  Increases to admission numbers at Cross Gates Primary, West End  Primary and Calverley CE Primary be not progressed at this time.

f)  Statutory notice to be published where planned admission numbers are below the indicated admission numbers.

To consider the report of the Chief Executive of Education Leeds advising of the outcome of the city wide public consultation exercise undertaken on the future provision of government funded, girls only, secondary education in Leeds.

Further to minute 161 of the meeting held on 6^th January 2010 the Chief Executive of Education Leeds submitted a report on the outcome of the city wide public consultation exercise undertaken on the future provision of government funded, girls only, secondary education in Leeds.

RESOLVED –

a)  That the outcome of the public consultation on a proposal to stop providing girls-only education in Leeds be noted.

b)  That an exercise be undertaken to determine the viability and business case around providing girls-only provision in the centre of the City with a report back to this Board in May 2011.

To consider the report of the Chief Executive of Education Leeds advising of the results from the public consultation exercise undertaken with respect to the future of Primrose High School.

Further to minute 161 of the meeting held on 6^th January 2010 the Chief Executive of Education Leeds submitted a report on the results from the public consultation exercise undertaken with respect to the future of Primrose High School.

In introducing this item the Chair reported that he had received a petition opposing the proposals which would be provided to Education Leeds.

RESOLVED –

a)  That the Board notes the outcome of consultation on proposals to close Primrose High School to be replaced by an academy on the same site, sponsored by the Co-operative Society with Leeds City College as an education partner.

b)  That approval be given for the publication of a statutory notice to close Primrose High School on August 31^st 2011, conditional upon DCSF approval to establish an academy from 1^st September 2011.

To consider the report of the Chief Executive of Education Leeds advising of the results from the consultation exercise undertaken with respect to the future of Parklands Girls High School.

Further to minute 161 of the meeting held on 6^th January 2010 the Chief Executive of Education Leeds submitted a report on the results from the consultation exercise undertaken with respect to the future of Parklands Girls High School.

RESOLVED –

a)  That the Board notes the outcome of the consultation on proposals to close Parklands Girls High School, to be replaced on the same site by a co-educational academy sponsored by EACT.

b)  That approval be given for the publication of a statutory notice to close Parklands Girls High School on 31^st August 2011, conditional upon DCSF approval to open an academy on that site on 1^st September 2011.

(Under the provisions of Council Procedure Rule 16.5 Councillor Wakefield required it to be recorded that he voted against this decision.)

(During the course of the discussion on this matter Councillor Golton declared a personal interest as a trustee of South Leeds Academy and as a governor at Royds High School.)

To consider the report of the Chief Executive of Education Leeds advising of the results from the public consultation exercise undertaken with respect to  the future of City of Leeds High School.

Further to minute 161 of the meeting held on 6^th January 2010 the Chief Executive of Education Leeds submitted a report on the results from the public consultation exercise undertaken with respect to  the future of City of Leeds High School.

RESOLVED –

a)  That the outcome of the consultation on proposals to close City of Leeds High School on 31^st August 2011 be noted.

b)  That this Board notes the alternative plan put forward by the governors of City of Leeds High School and partners.

c)  That approval be given for the publication of a statutory notice to close City of Leeds High School on 31^st August 2011.

d)  That Education Leeds be requested to bring a report to this Board in July 2010, based on consultations with the governors of City of Leeds High School and other stake holders during the period of the statutory consultation exploring all options to ensure the continued use of the site for educational purposes.

To consider the report of the Director of City Development outlining proposals regarding the refurbishment of both Kirkstall Leisure Centre and Aireborough Leisure Centre.

The Director of City Development submitted a report on proposals for the refurbishment of both Kirkstall Leisure Centre and Aireborough Leisure Centre.

RESOLVED –

a)   That approval be given to the injection into the capital programme of £221,000, being additional Free Swimming Capital Modernisation Programme grant, and release from reserve of the original estimated Free Swimming Capital Modernisation grant of £1,696,000, plus a further injection of Prudential Borrowing of £473,000.

b)   That authority be given to spend  £811,000 on the refurbishment of the changing rooms and reception area at Kirkstall Leisure Centre and  £1,951,000 at Aireborough Leisure Centre on the refurbishment of the swimming changing rooms, replacement of the curtain walling to the swimming pools, access works, reception and entrance works, and extension of the Bodyline Gym, thus achieving the criteria set by the Free Swimming Modernisation Programme for the award of this funding.

c)   That the approvals at (a) and (b) above are subject to final confirmation of external funding approval and are given at this point because of timescales for the completion of the works, with grant regulations requiring spend by 31 March 2011.

To consider the report of the Director of Adult Social Services regarding the joint appointment of a Director of Public Health and the related accountability arrangements for such an appointment. 

The Director of Adult Social Services submitted a report on proposals for the joint appointment of a Director of Public Health between the City Council and NHS Leeds and on the related accountability arrangements for such an appointment. 

RESOLVED –

a)  That approval be given to the principle of a joint appointment of the Director of Public Health with NHS Leeds.

b)  That the Chief Executive be authorised to prepare a Memorandum of Understanding, to include arrangements for an integrated public health team, supporting the work of a Joint Director of Public Health.

To consider the joint report of the Director of Adult Social Services, interim Director of Children’s Services and the Director of Public Health detailing the progress made following the publication of the first Joint Strategic Needs Assessment (JSNA).  The report emphasises the contribution made across the city council and NHS Leeds, provides examples of how strategic needs assessment has been applied in commissioning and indicates priority areas for future work during the course of 2010/11.

With reference to minute 224 of the meeting held on 4^th March 2009 the Director of Adult Social Services, interim Director of Children’s Services and the Director of Public Health submitted a joint report detailing the progress made following the publication of the first Joint Strategic Needs Assessment (JSNA).

RESOLVED –

a)  That the progress that has been made in delivering the work programme identified in the first JSNA report published in April 2009 be noted.

b)  That the main findings and implications for the future planning of services arising from the strategic needs assessment on people with a learning disability, child and maternity services and drug users be noted.

To consider the report of the Director of Adult Social Services providing an update on the delivery of the Changing Places initiative throughout the city since this matter was last considered by Executive Board in June 2009.

Further to minute 17 of the meeting held on 17^th June 2009 the Director of Adult Social Services submitted a report providing an update on the delivery of the Changing Places initiative throughout the City.

RESOLVED – That the progress made to provide Changing Places toilet facilities across Leeds and the plan to deliver 8 such facilities in 2010/11 be noted.

To consider the report of the Director of City Development providing an update and outlining further proposals to progress the development of an arena in Leeds.

The appendix to this report is designated as exempt under Access to Information Procedure Rule 10.4(3).

The Director of City Development submitted a report providing an update and outlining further proposals to progress the development of an arena in Leeds.

Following consideration of the appendix to the report designated as exempt under Access to Information Procedure Rule 10.4(3) which was considered in private at the conclusion to the meeting it was

RESOLVED –

a)  That approval be given to incur expenditure of £3,000,000 from existing budget provision (Capital Scheme No 13307) on the proposed design and construction of the arena.

b)  That endorsement be given to the selection of the preferred and reserve contractor for the proposed building works contract for the arena as detailed in the exempt appendix to the report.

c)  That endorsement be given to the appointment of a technical advisor to monitor the preferred contractor’s (or reserve contractor’s) design team outputs on the arena project as detailed in the exempt appendix to the report

d)  That the progress made in securing outline planning consent for the proposed arena development at Clay Pit Lane be noted.

e)  That these decisions be exempt from the provisions of Call In for the cost efficiency reasons detailed in the report.

f)  That a further report be brought to this Board detailing provisions for disabled users of the arena.

To consider the report of the Director of City Development providing an update on the progress made regarding the Leeds City Region bid to become a candidate host city for the FIFA World Cup 2018 and advising of the human and financial resource requirement for Leeds City Council during the overall bidding process which concludes in December 2010.

Appendix B to this report is designated as exempt under Access to Information Procedure Rule 10.4(3).

The Director of City Development submitted a report providing an update on the progress made regarding the Leeds City Region bid to become a candidate host city for the FIFA World Cup 2018 and advising of the human and financial resource requirement for Leeds City Council during the overall bidding process which concludes in December 2010.

Following consideration of Appendix B to the report designated as exempt under Access to Information Procedure Rule 10.4(3) which was considered in private at the conclusion of the meeting it was

RESOLVED –

a)  That the success of the Leeds Bid to become a candidate host city for World Cup 2018 be noted.

b)  That the need to assist England 2018 with its bid to FIFA be noted and the commitment be given to making key Members and officers available to England 2018 during the bid period.

c)  That officers be authorised to make such arrangements as are appropriate with regard to the eve of match training sites as discussed in exempt Appendix B to the report.

To consider the report of the Chief Asset Management Officer on the proposed leasing by the Edutrust Academies Charitable Trust (E-ACT) of the replacement school building to be built in the grounds of the former Intake High School for use as the Leeds West Academy.

The Chief Asset Management Officer submitted a report on the proposed leasing by the Edutrust Academies Charitable Trust (E-ACT) of the replacement school building to be built in the grounds of the former Intake High School for use as the Leeds West Academy.

RESOLVED – That approval be given to the disposal of the site of the former Intake High School to the Edutrust Academies Charitable Trust (E-ACT) for the Leeds West Academy on a 125 year lease at nil consideration and that the Director of City Development be authorised to agree the final terms outlined in paragraph 3 of the submitted report.

DATE OF PUBLICATION  9^th April 2010

LAST DATE FOR CALL IN  16^TH April 2010

(Scrutiny Support will notify Directors of any items called in by 12:00 noon on 19^th April 2010)