Agenda and minutes

1  To highlight reports or appendices which officers have identified as containing exempt information within the meaning of Section 100I of the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If the recommendation is accepted, to formally pass the following resolution:-

RESOLVED –  That, in accordance with Regulation 4 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting during consideration of those parts of the agenda designated as exempt  on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information.

RESOLVED – That, in accordance with Regulation 4 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting during consideration of the following parts of the agenda designated as exempt on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present there would be disclosure to them of exempt information so designated as follows:-

(a)  Appendices B, C and E of the report entitled, ‘Support to the Leeds Rail Growth Package – Agreement of Terms and Conditions” referred to in Minute No. 18 is exempt in accordance with paragraph 10.4(3) of Schedule 12A(3) of the Local Government Act 1972 on the grounds that they contain information relating to the financial or business affairs of the Council and its partners in the scheme. It is considered that the release of such information would or would be likely to prejudice the Council’s commercial interests, as well as those of its partners, in relation to the development of the proposals and consequently the public interest in maintaining the exemption outweighs the public interest in disclosing this information at this point in time.  It is therefore considered that these elements of the report should be treated as exempt under Access to Information Procedure Rule 10.4 (3).

(b)  Appendix 1 of the report entitled, ‘St George House, 42 Great George Street, Leeds LS1’ referred to in Minute No. 22 is exempt in accordance with paragraph 10.4(3) of Schedule 12A(3) of the Local Government Act 1972 on the grounds that it contains information relating to the financial or business affairs of a particular company and of the Council. Such information is not publicly available from the statutory registers of information kept in respect of certain companies. It is considered that since this information relates to a financial offer that the Council has submitted to purchase the property in a competitive best and final bid process, then it is not in the public interest to disclose this information at this point in time. Also, the release of such information would or would be likely to prejudice the Council’s commercial interests in relation to any similar future transactions. Consequently the public interest in maintaining the exemption outweighs the public interest in disclosing this information at this point in time.  It is therefore considered that this element of the report should be treated as exempt under Access to Information Procedure Rule 10.4 (3).

With regard to (b) above, as it had not been possible to make available 28 clear days ahead of the meeting a notice detailing the intention to consider the exempt part of the report in private, then in line with Regulation 5 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, prior agreement had been obtained from the relevant Scrutiny Board Chair that the consideration of the  ...  view the full minutes text for item 1.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no Disclosable Pecuniary Interests declared at the meeting however the Board noted the following relevant statements which Members felt were in the public interest

Councillor Yeadon – in respect of the item entitled “Support to Leeds Rail Growth Package”, Councillor Yeadon highlighted her role as Chair of the Kirkstall Forge Liaison Group, which had acted as liaison between the developer and local community in the past (minutes 18 refers)

Councillor A Carter – in respect of the item entitled “NGT : Deputation from the A660 Joint Council” Councillor Carter reported his membership of the Integrated Transport Authority Board (minute 5 refers)

To confirm as a correct record the minutes of the meeting held on 9^th May 2013

RESOLVED – That the minutes of the meeting held on 9^th May 2013 be approved as a correct record

DEVELOPMENT AND THE ECONOMY

To consider the report of the Director of City Development inviting the Board to consider proposals regarding the future of the West Park Centre in the context of the outcome of the assessment of two options, as instructed by Executive Board in February 2013.  The report also provides a response to the deputation presented to Full Council on 8^th May 2013 from the West Park Centre Campaign Group which was in support of the re-opening of the centre.

RESOLVED – That this item be deferred and be presented to the Board meeting scheduled for 17^th July 2013

To consider the report of the Director of City Development responding to the deputation presented to Council on 8^th May 2013 by the A660 Joint Council regarding the New Generation Transport (NGT) proposals.

The Director of City Development submitted a report in response to the deputation presented to Council on 8th May 2013 by the A660 Joint Council regarding the New Generation Transport (NGT) proposals. The report set out the background to the NGT proposals, noting that the Department for Transport (DfT) awarded Programme Entry status to NGT in July 2012. The submission of a Transport and Works Act Order (TWAO) application scheduled for September 2013, followed by a Public Inquiry into the scheme in Spring 2014 were anticipated as the next major milestones in the development of the scheme.

A copy of the verbatim speech presented to Council by the A660 Joint Council was included within the report.

The Board commented upon the significant amount of public engagement and consultation which had already taken place, concentrating on those communities directly along the entire route in order to mitigate concerns wherever possible and inform the ongoing design process.

Members were keen to ensure that dialogue continued with residents, particularly recognising the concerns raised by residents of Holt Park over the loss of connectivity with the city centre.

RESOLVED – That the responses to the key points made by the deputation from the A660 Joint Council be noted

CHILDREN’S SERVICES

To consider the report of the Director of Childrens Services presenting the annual reports of the fostering and adoption services, as detailed in Appendices A and B, as required by the National Minimum Standards 2011. In addition, this report seeks Elected Member approval of the revised statements of purpose for Leeds City Council’s Fostering and Adoption Services. The Statement of Purpose for each service is attached at Appendices C and D respectively. In each case the Statement of Purpose is required as part of the national minimum standard in order to be able to provide those services.

The Director of Children’s Services submitted a report providing the Board with the Annual Reports of the Fostering and Adoption Services and the Statements of Purpose in respect of each Service. The report highlighted that the presentation and approval of the Report and Statements were required as part of the national minimum standard in order to be able to provide those services.

In response to a query regarding support for foster carers returning to the employ of the Council, the Board was provided with information on the streamlined and proportionate approach taken by the Department. A comment in respect of the increased number of children requiring local authority care, particularly children under the age of two; was noted and it was agreed that a report be presented in due course seeking to identify the causes of the increase. Finally, Members expressed their thanks to officers for the work undertaken to improve the service provision and support offered to young people and their carers which was reflected in the Annual Reports

RESOLVED –

a)  That approval be given to the Statements of Purpose for both the Fostering and Adoption Services for Leeds City Council.

b)  That, having reviewed the Annual Fostering and Adoption report, Executive Board confirms that it continues to support the work of the Adoption and Fostering Service to ensure children receive the best possible support.

c)  That a further report examining the causes of the increase in the number of looked after children be presented to the Executive Board in due course

To consider the report of the Director of Children’s Services outlining the recent consultation on the Leeds school Easter break; including a recommended Easter holiday pattern to be adopted from 2014/15 onwards.

The Director of Children’s Services submitted a report outlining the recent consultation on the Leeds school Easter break, and setting out the proposed  Easter holiday pattern to be adopted from 2014-15 onwards for approval

In response to a query in respect of the consultation undertaken with faith schools the Board received assurance that no contentious issues had been raised. Officers undertook to provide the detail of the responses directly to the Member in question.

RESOLVED –

a)  That the outcome of the school Easter holiday consultation carried out from January to April 2013 be noted

b)  That, having regard to the preferred option of the Children’s Services Leadership Team in making a decision regarding the Leeds Easter break for schools, approval be given for the Easter break to continue to be fixed as the first two weeks of April regardless of when the Easter bank holidays fall.

c)  That approval be given to the proposed school calendar for the 2014-15 academic year as set out in appendix 1 of the submitted report

To consider the report of the Director of Children’s Services seeking approval to incur expenditure and authority to tender work necessary for the delivery of the Basic Need Programme in respect of additional teaching spaces at Beeston Primary School and additional accommodation at Allerton Church of England Primary School.

The Director of Children’s Services submitted a report setting out the background and detail on proposals to expand both Beeston Primary School and Allerton Church of England Primary School. In recognition of the need to increase the admission limit at both schools due to the rapidly increasing birth rate in Leeds, both schools will be expanded under the Basic Need Programme, which aims to ensure the Council meets its statutory duty to provide a school place for every child in the city with the projects being delivered by Children’s Services in partnership with NPS Leeds.

Authority was sought to spend £829,600 and to tender work to provide additional teaching spaces at Beeston Primary School and to spend £550,700 and authority to tender work to provide additional accommodation at Allerton CofE Primary School.

RESOLVED -

a)  That Executive Board authorise expenditure of £829,600 from capital scheme number 16505/BEE/000 and approve authority to tender for the construction of a new two storey extension at Beeston Primary.

b)  That Executive Board authorise expenditure of £550,700 from capital scheme number 16505/ALP and approve authority to tender for the construction of a single storey, two classroom extension at Allerton CofE Primary.

LEADER OF COUNCIL’S PORTFOLIO

To consider the report of the Director of Resources, setting out the Council’s financial outturn position for 2012/13 for both revenue and capital and includes the Housing Revenue Account. In addition, the report covers major variations on the revenue account and also reports on the Schools and ALMOs final position.

Finally, the report highlights the position regarding other key financial health indicators including Council Tax and NNDR collection statistics, Sundry income and prompt payments. 

The Board considered the report of the Director of Resources setting out the Council’s financial outturn position for 2012/13 for both revenue and capital and including the Housing Revenue Account. In addition, the report addressed major variations on the revenue account and reported on the final position in respect of Schools and the ALMOs. Finally, the report highlighted the position regarding other key financial health indicators including Council Tax and NNDR collection statistics, Sundry income and prompt payments.

RESOLVED – That the Executive Board note the outturn position and approve the creation and delegated release of earmarked reserves as detailed in paragraph 2.5 of the submitted report

To consider the joint report of the Assistant Chief Executive (Customers and Communities) and the Director of City Development providing an update on the proposals being developed to help deal with poverty and deprivation in the city and provides information on the impact of the reforms on families with dependent children. Specific proposals are set out within the report for a significant programme of work required to prepare for the roll out of Universal Credit along with a set of proposals for a campaign to tackle high cost lenders in the most deprived areas of the city.  In addition, the report sets out proposals that would deliver a common assessment framework for those most in need of financial and advice services and would deliver the support in an integrated and accessible way, whilst also proposing the development of an approach to tackle poverty which recognises the wider implications around health, education, jobs, skills and housing. Finally, the responds to the issues raised by the deputation to full Council on 14^th November 2012 regarding Payday Loan Companies.

The Assistant Chief Executive (Customers and Communities) and the Director of City Development submitted a joint report providing an update on the proposals being developed to help deal with poverty and deprivation in the city and providing information on the impact of the reforms on families with dependent children. The report contained specific proposals for a significant programme of work required to prepare for the roll out of Universal Credit along with a set of proposals for a campaign to tackle high cost lenders in the most deprived areas of the city. 

Finally, the report included the response of the Council to the issues raised by the deputation to full Council on 14th November 2012 regarding Payday Loan Companies.

The Board discussed the increasing pressures on the city having regard to the impact of the national welfare reform programme and current economic climate and noted the growing prevalence of high cost money lenders in the City. Members broadly welcomed the moves to re-organise and reconfigure services in order to meet the demand from residents for support and advice.  Additionally, the Executive Member, Health and Wellbeing, highlighted that the proposals tied into the Health and Wellbeing priorities for the city and the opportunities to work with health partners should be explored.

RESOLVED –

a)  That the proposals contained within the submitted report which aim to provide a new focus on the welfare, benefits and poverty agenda be endorsed.

b)  That the contents of Appendix 1 on the activities of the Illegal Money Lending Team be noted.

c)  That the proposals to prepare for Universal Credit as set out in the submitted report and in Appendix 4 of the report be endorsed

d)  That the proposals and initiatives developed in conjunction with members of the deputation to tackle high cost lenders as set out in the report and summarised in Appendix 5 of the submitted report be endorsed

e)  That the continuing support and promotion of Leeds City Credit Union (LCCU) be noted and that the proposal for officers to explore further ways to help build extra credit union capacity and the expansion of services be endorsed.

f)  To note that Headrow Money Line, the newly established Community Development Finance Institution (CDFI) has commenced trading and is providing services to financially excluded residents as outlined in the report.

g)  That a further report be requested to be presented in Autumn 2013 with a particular focus on service accessibility and integration; improved access to financial advice and support and employment and training opportunities; and, the development of an anti-poverty strategy

To consider the report of the Deputy Chief Executive presenting a new Best Council Plan 2013-17, to replace the current Council Business Plan 2011- 15, for approval prior to being submitted to the meeting of full Council on 1^st July 2013. 

The Deputy Chief Executive submitted a report presenting a new Best Council Plan 2013-17 to replace the current Council Business Plan 2011- 15, for approval prior to going to Full Council. The report highlighted the need for the Council’s strategic plans to remain up-to-date and fit for purpose; relevant to the changing financial context and continued to reflect the main challenges. In light of this, the strategic plans must also include the right level of ambition for the people of Leeds.

A copy of the draft Best Council Plan was included as Appendix 1 of the report. The Board noted the involvement of the Scrutiny process in the development of the document and considered whether all Scrutiny Boards should receive and consider the Plan. Members noted the response which highlighted the key priorities against the backdrop of changing local government finance and service provision; and the need to meet the challenges as soon as possible.

RESOLVED –

a)  That the Best Council Plan 2013-17 be approved and be recommended to Full Council for approval at the meeting on 1st July 2013;

b)  That Members of Full Council be recommended to authorise Executive Board to make “in-year” amendments to these plans as may be required;

c)  That the revisions to the Equality Improvement Priorities, as set out in Appendix 3 of the submitted report be approved; and

d)  That the Deputy Chief Executive be authorised to complete the plans with any outstanding information prior to their submission for approval to Full Council on 1st July 2013.

(The resolutions referred to within this minute were not eligible for Call In, as the Council Business Plan 2011-15 (now Best Council Plan) forms part of the Budgetary and Policy Framework and the provisions of Executive and Decision Making Procedure Rule 5.1.2 state that the power to Call In decisions does not extend to those decisions made in accordance with the Budget and Policy Framework Procedure Rules)

To consider the report of the Deputy Chief Executive presenting a summary of the year end performance data for 2012/13 which provides an update on progress in delivering the Council Business Plan 2011-15 and City Priority Plan 2011-15.  In addition, the report highlights any key performance issues.

The Deputy Chief Executive submitted a report presenting a summary of the year end performance data for 2012/13 which provides an update on progress in delivering the Council Business Plan 2011-15 and City Priority Plan 2011-15.  In addition, the report highlighted key performance issues.

RESOLVED – That the progress made in delivering the Council’s priorities as well as the on-going performance issues identified be noted

To consider the report of the Chief Officer, Public Private Partnerships and Procurement Unit which seeks approval to enter into a limited partnership with partner local authorities to establish a Leeds City Region Revolving Investment Fund (RIF), and also which seeks authority to invest £6,440,000 in accordance with capital scheme number 16500RIF, as the Leeds City Council agreed contribution to the setup of the Fund.

The Chief Officer, Public Private Partnerships and Procurement Unit submitted a report seeking approval to enter into a limited partnership with partner local authorities to establish a Leeds City Region Revolving Investment Fund (RIF), and seeking authority to invest £6,440,000 in accordance with capital scheme number 16500RIF, as the Leeds City Council agreed contribution to the setup of the Fund.

The Board noted the report set out the following key issues:

· The strategic context for the RIF

· The First Phase Launch

· How the Fund will operate

· The requirements of Founder Member Authorities

· Capital Investment from Leeds City Council

The Board noted comments highlighting the need to ensure the RIF included clear governance arrangements with a strong decision making model which included continued monitoring of decisions. The Board was advised that, with the establishment of the West Yorkshire Combined Authority (which appeared as a separate item later on the agenda) the RIF would fit into the governance model being developed for the WYCA which had the support of all relevant authorities

RESOLVED –

a)  That authority be given to invest the £6.440m in the RIF, in accordance with capital scheme number 16500 RIF

b)   That the Director of Resources be authorised to take any necessary further action to establish a Leeds City Region Revolving Investment Fund including the approval of any necessary agreements (in accordance with the Principles as defined in paragraph 3.1 of the report), and any necessary decision making arrangements in relation to the making of investments by the RIF, to enable Leeds City Council to become a Founder Member of the Fund

c)   That authority be given for Leeds City Council to act as administrator of the RIF (including, if necessary, the establishment of a “General Partner” for the RIF).

ENVIRONMENT

To consider the report of the Chief Officer (parks and Countryside) responding to the matters arising from the deputation to Council on the 8^th May 2013 by the Wyke Beck Valley Community Forum.  In particular the report considers the role of the Wyke Beck Valley Ranger and the potential to designate identified sites in the valley as Local Nature Reserves.

The Chief Officer (Parks and Countryside) submitted a report responding to the matters arising from the deputation to Council on the 8^th May 2013 by the Wyke Beck Valley Community Forum.  In particular the report considered the role of the Wyke Beck Valley Ranger and the potential to designate identified sites in the valley as Local Nature Reserves. A copy of the verbatim speech presented to Council was appended to the report.

The Executive Member for Environment reported receipt of a representation from the Group and on the progress of the Arthur’s Rein and Halton Moor Beck sites, noting that several issues still required further work with Natural England, however the Board was reassured that these outstanding issues could be addressed and the designation of all the sites progressed

RESOLVED – That the contents of the report in response to the Deputation be noted and that Executive Board support the view stated in paragraph 3.3.3 of the report on Local Nature Reserve designation for the sites referred to in the delegation -  those being:

· Wykebeck Woods.

· Arthur’s Rein

· Killingbeck Fields.

· Primrose Valley (Halton Dene)

· Halton Moor Beck Fields.

To consider the report of the Director of Environment and Neighbourhoods advising of the current position with regard to achieving the statutory 50% abatement of mercury emissions from the authority’s crematoria and seeking approval for the installation of cremators with mercury filtration equipment at Cottingley crematorium. In addition, the report advises of the expenditure of fees up to £90,000 to allow the tendering of the works contract on a design and build basis, and management of the subsequent contract, to be funded from existing budget provision. 

Further to minute 68 of the meeting held 25^th August 2010, the Director of Environment and Neighbourhoods submitted a report advising of the current position with regard to achieving the statutory 50% abatement of mercury emissions from the authority’s crematoria and seeking approval for the installation of cremators with mercury filtration equipment at Cottingley crematorium. In addition, the report advised of the expenditure of fees up to £90,000 to allow the tendering of the works contract on a design and build basis, and management of the subsequent contract, to be funded from existing budget provision. 

RESOLVED –

a)  That the works planned for Cottingley Crematorium be noted and approved

b)  That the expenditure of up to £90,000 on fees for the design and development of the specification for Cottingley and management of the subsequent design and build contract to be funded from the £2.9m injected into the capital scheme in August 2010 and paid for from prudential borrowing and a continuing surcharge on cremations be noted

c)  That Executive Board request that a Design and Cost Report be brought back to the Board once a more detailed cost estimate for the Cottingley works has been developed

To consider the joint report of the Director of Environment and Neighbourhoods and the Director of City Development providing an update on various issues relating to city centre car parking that were considered in a report to Executive Board in September 2012.  Since the report in September, a consultation exercise has been undertaken in relation to Sunday and evening charges and a recommendation is made that charges be introduced. Information is also provided in the report regarding Woodhouse Lane multi storey car park, the on-going development of both retail and leisure opportunities within the city centre and the intention to continue to monitor car parking pricing and provision.

Further to minute 75 of the meeting held 5^th September 2012, the Director of Environment and Neighbourhoods and the Director of City Development submitted a further report providing an update on various issues relating to city centre car parking. The report referred to a consultation exercise undertaken in relation to Sunday and evening charges which brought forward a recommendation that charges be introduced. Information was also provided in respect of Woodhouse Lane multi storey car park, the on-going development of both retail and leisure opportunities within the city centre and the intention to continue to monitor car parking pricing and provision.

In presenting the report, the Executive Member for Environment outlined the comparable level of charging proposed, which was less than private parking provision; and was intended to promote a greater turnover of parking in the city centre thus making more spaces available for use and encouraging visitors to take up the increased city centre offer.

The Board noted the concerns expressed in respect of future charges which could be levied, the impact of the proposals on city centre evening business and the draw to out-of-town shopping facilities with free parking.

RESOLVED -

a)  That approval to the introduction of a £5 tariff for parking in Woodhouse Lane for Arena events

b)  That approval be given to the introduction of 24hr car parking at Woodhouse, with the availability of longer term tariffs.

c)  That approval be given to the introduction of a £2 evening charge from 6-10 for on street parking

d)  That approval be given to the introduction of £1 charge for up to 4 hours and £4 for all day between 10am and 6pm on a Sunday for on street parking.

Under the provisions of Council Procedure Rule 16.5, Councillors A Carter and Golton required it to be recorded that they voted against the matters included within this minute

DEVELOPMENT AND THE ECONOMY

To consider the report of the Director of City Development outlining the work undertaken to develop proposals for the introduction of a charge for Residents Parking Permits as identified in the annual budget report and which also details the basis under which a charge could be made, should Executive Board resolve to proceed with such a proposal.

The Director of City Development submitted a report outlining the work undertaken to develop proposals for the introduction of a charge for Residents Parking Permits as identified in the annual budget report. The report also detailed the basis under which a charge could be made, should permission be given to proceed with such a proposal

The report outlined the findings of a Scrutiny Board review into Resident Permit Parking, conducted in 2008, which recommended that the introduction of a charge be considered further, although this was not pursued at that time. However, with increasing pressure on Council budgets an external review of City Development Directorate funding and budgets was conducted which included considering the potential to offset the cost of some of its services by raising additional income. The study identified the potential for charges for RPP to contribute towards budget pressures. A review of comparable authorities had also been undertaken which revealed that the majority of the Core Cities make some form of charge for RPPS tailored to local circumstances. A list of charges from Core and other cities was included at Appendix 1 of the report.

Members commented on the possible impact of the proposals on those permit schemes already in operation. Having regard to residents’ ability to pay for permits, discussions also covered the likely drop-out rate from the scheme and subsequent impact on the resources supporting the scheme

RESOLVED - 

a)  That the content of the report and work undertaken to prepare proposals and consult on the introduction of a charge for Residents Parking Permits as included within the annual budget report be noted;

b)  That the initial proposals for establishing a charge for Residents Parking Permits as the basis for consultation be agreed;

c)  That authority be given to the further development of detailed proposals for charging for Residents Parking Permits as contained within the Council’s approved 2013 -14 revenue budget; and

d)  That Executive Board receive a report setting out the final proposals in due course.

Under the provisions of Council Procedure Rule 16.5, Councillors A Carter and Golton required it to be recorded that they voted against the matters included within this minute

To consider the joint report of the Director of City Development and the Director of Resources providing an update on the progress of the establishment of the Leeds Rail Growth Package and includes information on the proposed terms and conditions of financial support and security that would be provided by the Council and, subject to finalisation of legal contracts, the report recommends that financial support is provided.

(Appendices B, C and E to this report are designated as exempt under the provisions of Access to Information Procedure Rule 10.4 (3))

Further to minute 92 of the meeting held 17th October 2012, the Director of City Development and the Director of Resources submitted a joint report providing an update on the progress of the establishment of the Leeds Rail Growth Package, including information on the proposed terms and conditions of financial support and security that would be provided by the Council and, subject to finalisation of legal contracts, the report recommending that financial support is provided.

The report updated the Board on the discussions held with a variety of stakeholders to maintain and secure support. It was reported that the Growing Places Fund, administered by the Leeds Local Enterprise Partnership, had agreed to provide support to the construction of the rail halts within the package, but in order for the scheme to be progressed it was proposed that the Council undertake the associated highway infrastructure works.

The Board recognised the opportunities encompassed in the development of the former Kirkstall Forge site, with the delivery of the two rail stations being key to regeneration and employment in the area.

Following consideration of Appendices B, C and E of the report, designated as exempt under the provisions of Access to Information Procedure Rule 10.4 (3), which were considered in private at the conclusion of the meeting, it was

RESOLVED –

a)  That approval be given to the Council assisting GMV Twelve, on the terms and conditions detailed in exempt Appendix C, subject to the finalisation of legal documentation between the various parties, with approval of the terms of those documents being delegated to the Directors of City Development and of Resources and the City Solicitor.

b)  That approval be given to the Council committing to invest and expend a total of £9.993m for the highway infrastructure works required for the development and professional costs to be met by borrowing and to delegate the formal authority to spend to the Director of City Development.

c)  That approval be given for any changes to the costs of the highway works to be updated in the capital programme, to be fully funded by GMV Twelve over the period of the agreement.

To consider the report of the Director of City Development summarising the outcome of consultation on the proposal to implement a selective part-night switch-off of street lights and to seek approval to inject £376,643 into the capital programme to proceed with the design and installation of a selective part-night street lighting scheme.

The Director of City Development submitted a report summarising the outcome of consultation on the proposal to implement a selective part-night switch-off of street lights and to seeking approval to inject £376,643 into the capital programme to proceed with the design and installation of a selective part-night street lighting scheme

In presenting the report, the Executive Member for Development and the Economy highlighted the complex responses received to the consultation on the proposals (and included in Section 4.1 of the report) which broadly demonstrated support for the proposals. Discussion followed on issues related to public safety and crime. In response; Members were informed that representatives of West Yorkshire Police and West Yorkshire Fire and Rescue Service had contributed to the work to draw up the scheme and that following implementation; the scheme would continue to be monitored.

RESOLVED –

a)  That the outcome of consultation on the proposal to implement selective part-night switching of street lights be noted and;

b)  That approval be given for the injection of £376,643 into the capital programme to proceed with the design and installation of selective part-night street lighting in accordance with the criteria set out within the submitted report.

Under the provisions of Council Procedure Rule 16.5 Councillors A Carter and Golton required it to be recorded that they abstained from voting on the matters included within this minute

To consider the report of the Director of City Development on the outcome of the consultation undertaken in respect of the review of governance arrangements in West Yorkshire. The report invites the Board to recommend to full Council that consideration be given to becoming a member of a Combined Authority for the area of West Yorkshire.  In addition, the report presents the proposed Scheme for the Combined Authority, which would form the basis for the creation of the new body, and as such, the report requests that a recommendation is made to full Council that the Scheme be submitted to Government by July 2013, with a view to creating a Combined Authority for the area of West Yorkshire by April 2014, in line with our City Deal Implementation Plan.

Further to minute 90 of the meeting held 12^th October 2012, the Director of City Development submitted a report on the outcome of the consultation undertaken in respect of the review of governance arrangements in West Yorkshire. The report invited the Board to recommend to full Council that consideration be given to becoming a member of a Combined Authority for the area of West Yorkshire.

The proposed Scheme for the Combined Authority, which would form the basis for the creation of the new body was presented as part of the considerations with a request that a recommendation is made to full Council that the Scheme be submitted to Government by July 2013, with a view to creating a Combined Authority for the area of West Yorkshire by April 2014, in line with Leeds City Deal Implementation Plan.

RESOLVED – That the following be recommended to full Council on 1^st July 2013:

a)  The findings of the Review of governance arrangements relating to transport, economic development and regeneration, pursuant to Section 108 of the Local Democracy Economic Development and Construction Act 2009 and Section 82 of the Local Transport Act 2008 (as set out at in Appendix A of the submitted report) together with the results of the consultation exercise conducted (included within Section 4.1 of the report)

b)  For the reasons set out in the Review document, to agree that the

  establishment of a Combined Authority for the area of West Yorkshire   would be likely to improve:

· the exercise of statutory functions relating to economic development,

regeneration and transport in the area;

· the effectiveness and efficiency of transport in the area; and

· the economic conditions in the area.

c)  To endorse the Final Scheme (in the form set out at Annex B to this report) including the proposal that the West Yorkshire ITA is dissolved, and that the West Yorkshire PTE is also dissolved and that all their individual functions, property, rights, liabilities and staff are transferred to the Combined Authority.

d)  To agree to publish the Scheme pursuant to section 109(2) of the Local

  Democracy, Economic Development and Construction Act 2009.

e)  To consent to the inclusion of Leeds City Council in the area of the Combined Authority.

f)  To agree that the City of York Council and the Leeds City Region Local

  Enterprise Partnership should be invited to join the Combined Authority   for the area of West Yorkshire as non-constituent members.

g)  To authorise the Chief Executive, in consultation with the Leader and with the other West Yorkshire Authorities to undertake such steps as are necessary to facilitate the submission of the Scheme and the preparation of the draft Order.

The resolutions detailed within this minute were exempted from the Call In process under the provisions of paragraph 5.1.3 of the Executive and Decision Making Procedure Rules due to the urgency for the Council to consider submitting a Final Combined Authority Scheme to the Secretary of State by July 2013

To consider the report of the Director of City Development seeking authority to proceed with the preparation of the detailed design and construction of the works as proposed. In addition, the report also seeks authority for the revocation of the relevant items currently in force in an existing Waiting Restriction Traffic Regulation Order together with the provision of both a new Waiting/Loading Restriction Order and a Movement Restriction Order. The total estimated cost of the proposed scheme is £550,000.

The Director of City Development submitted a report seeking authority to proceed with the preparation of the detailed design and construction of the works as proposed. Additionally, authority was required for the revocation of the relevant items currently in force in an existing Waiting Restriction Traffic Regulation Order together with the provision of both a new Waiting/Loading Restriction Order and a Movement Restriction Order. The total estimated cost of the proposed scheme is £550,000.

RESOLVED -

a)  That, subject to Traffic Regulation Orders, the proposed highway works as outlined in Section 3.1 of the submitted report and indicated on drawing referenced: HDC-716738-TRO-03, at an estimated cost of £550,000 be noted and approved

b)  That authority be given to incur expenditure of £458,000 works costs, £90,000 staff costs and £2,000 Legal costs, to be funded from the LTP Transport Policy Capital Programme.

c)  That the City Solicitor be instructed to revoke relevant items currently in force in an existing waiting restriction Traffic Regulation Order and to advertise draft Traffic Regulation Orders in relation to various waiting and loading restrictions, Movement Restriction Order for the three proposed one-way streets; and a peak time outbound bus/cycle/taxi lane, as indicated on drawings referenced HDC-716738-TRO-03 & Oakwood/TRO/002 and, if no valid objections are received then make, seal and implement the orders.

To consider the report of the Director of City Development which seeks approval for the Council to purchase the head tenant’s leasehold interest in the St George House property, on the terms set out in the exempt appendix.  The report also seeks approval to a formal Deed of Surrender of this Lease.

(Appendix 1 to this report is designated as exempt under the provisions of Access to Information Procedure Rule 10.4(3)).

The Director of City Development submitted a report seeking approval for the Council to purchase the head tenant’s leasehold interest in the St George House property, on the terms set out in the exempt appendix.  The report also sought approval to a formal Deed of Surrender of this Lease.

Acquisition of the head tenants leasehold interest would be financially beneficial and give the Council outright ownership, thus providing greater flexibility in respect of the future management of, and plans for, the building.

Following consideration of Appendix 1 of the report, designated as exempt under the provisions of Access to Information Procedure Rule 10.4(3), which was considered in private at the conclusion of the meeting, it was

RESOLVED -

a)  That the terms to the purchase of the head tenants leasehold interest be approved

b)  That approval be given to the completion of a formal “Deed of Surrender” of the existing leasehold interest on the terms outlined in the exempt appendix;

c)  That approval be given to the injection of the sum identified in the exempt appendix into the capital programme and give authority to spend the monies required

The resolutions referred to within this minute were exempted from the Call In process under the provisions of paragraph 5.1.3 of the Executive and Decision Making Procedure Rules due to the fact that any delay would prejudice this transaction which may not then proceed to completion

NEIGHBOURHOODS, PLANNING AND SUPPORT SERVICES

To consider the report of the Director of Environment and Neighbourhoods seeking consideration of; and support for the draft Safer Leeds Strategy 2013/14; prior to submission of the Strategy to full Council in July 2013 for approval.

The Director of Environment and Neighbourhoods submitted a report seeking consideration of; and support for the draft Safer Leeds Strategy 2013/14; prior to submission of the Strategy to full Council in July 2013 for approval.

The report outlined the statutory requirement for the Safer Leeds Executive, as the city’s Community Safety Partnership, to prepare and implement a local Crime and Disorder Reduction Strategy, referred to locally as the ‘Safer Leeds Strategy’ a copy of which was included within the report at Appendix 1. The strategy formed part of the council’s budget and policy framework, and would be submitted to full Council on 1st July 2013.

In presenting the report, the Executive Member for Neighbourhoods Planning and Support Services, indicated that the version of the Strategy to be presented to full Council contained a number of revisions in respect of terminology. Discussion followed on the priorities contained within the Strategy and a comment in respect of the measurement of the priority for tackling child exploitation was noted. The Board noted the response that the Children’s Safeguarding Board included a sub group established to tackle child exploitation having regard to the Strategy and would develop targets for the future.

Finally, noting additional comments in respect of the Families First programme, the Executive Member for Children’s Service’s indicated that a further report could be presented to the Board to provide detail on the issues and relevant criteria

RESOLVED – That Executive Board support the draft Safer Leeds Strategy, as the city’s Crime and Disorder Strategy for 2013-14, prior to its submission to full Council for approval on 1st July 2013.

(The resolution referred to within this minute was not eligible for Call In, as the Safer Leeds Strategy forms part of the Budgetary and Policy Framework and Executive and Decision Making Procedure Rule 5.1.2 states that the power to Call In decisions does not extend to those decisions made in accordance with the Budget and Policy Framework Procedure Rules)

To consider the joint report of the Assistant Chief Executive (Customers and Communities) and the Director of Environment and Neighbourhoods detailing the outcome from the review of housing management services in Leeds and presents a recommendation on the future delivery of housing management in the city, whilst also sets out implementation arrangements.

Further to minute 155 of the meeting held January 2013, the Assistant Chief Executive (Customers and Communities) and the Director of Environment and Neighbourhoods submitted a joint report detailing the outcome of the review of housing management services in Leeds. The report presented recommendations on the future delivery of housing management in the city, whilst also setting out implementation arrangements.

In January 2013, following a recommendation from the housing management review team, Executive Board approved a period of consultation with tenants and other key stakeholders, on two options for the future of council housing management in Leeds:

1.  Move to a single company model (e.g. a single ALMO) with a retained locality delivery structure and strengthened governance arrangements; or

2.  Move to all services being integrated within direct council management with a retained locality delivery structure and strengthened governance arrangements to include tenants and independent members.

In presenting the report the Executive Member for Planning, Neighbourhoods and Support Services, highlighted the outcome of the consultation undertaken on the options, with 61% of tenants stating a preference for council housing to be managed by Leeds City Council, compared 21% stating a preference for a single ALMO and 18% stating no preference. Taking this outcome into consideration, along with performance, financial and other issues, the review team were recommending implementation of Option 2.

RESOLVED –

a)  That the results of the consultation exercise be noted

b)  That the recommendation to progress with option 2, as outlined above, be supported

c)  To agree to receive a further paper at the July meeting detailing implementation and governance arrangements.

d)  That approval be given to the commencement of the winding up process for the existing companies as noted in section 10.5 of the submitted report

e)  That approval be given to the renaming of the Environment and Neighbourhoods Directorate to ‘Environment and Housing’.

Under the provisions of Council Procedure Rule 16.5 Councillor A Carter required it to be recorded that he abstained from voting on the matters included within this minute.

DATE OF PUBLICATION  21^ST JUNE 2013

LAST DATE FOR CALL IN

OF ELIGIBLE DECISIONS  28^TH JUNE 2013 (5.00PM)

(Scrutiny Support will notify Directors of any items called in by 12.00 noon on 1ST JULY 2013)