Agenda and minutes

Venue: Civic Hall, Leeds

Contact: Council and Executive Support Team 

Items
No. Item

13.

Exempt Information - Possible Exclusion of the Press and Public pdf icon PDF 71 KB

1  To highlight reports or appendices which officers have identified as containing exempt information within the meaning of Section 100I of the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If the recommendation is accepted, to formally pass the following resolution:-

 

RESOLVED –  That, in accordance with Regulation 4 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting during consideration of those parts of the agenda designated as exempt  on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information.

 

 

 

Minutes:

RESOLVED – That, in accordance with Regulation 4 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting during consideration of the following parts of the agenda designated as exempt on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present there would be disclosure to them of exempt information so designated as follows:-

 

(a)  Appendix 1 to the report entitled, ‘South Bank Regeneration’, referred to in Minute No. 19 is designated as exempt from publication in accordance with paragraph 10.4(3) of Schedule 12A(3) of the Local Government Act 1972 on the grounds that the information contained within the submitted appendix relates to the financial or business affairs of any particular person (including the authority holding that information). It is considered that the public interest in maintaining the content of this appendix as exempt from publication outweighs the public interest in disclosing the information, due to the impact that the disclosure of the information would have on the financial affairs of the Council and third parties.

 

(b)  Appendix 1 to the report entitled, ‘Design and Cost Report for the Proposed Improvement and Refurbishment of Kirkgate Market’, referred to in Minute No. 20 is designated as exempt from publication in accordance with paragraph 10.4(3) of Schedule 12A(3) of the Local Government Act 1972 on the grounds that the information contained within the submitted appendix relates to the financial or business affairs of a particular company and of the Council. This information is not publicly available from the statutory registers of information kept in relation to certain companies and it relates to a tendered fee proposal submitted to the Council as part of a competitive tender process. In line with the Access to Information Procedure Rules, it is considered that the public interest in maintaining the content of this appendix as exempt from publication outweighs the public interest in disclosing the information, as disclosure would prejudice the financial / business affairs of an individual company.

 

(c)  Appendices 1 and 2 to the report entitled, ‘West Yorkshire Playhouse’, referred to in Minute No. 28 is designated as exempt from publication in accordance with paragraph 10.4(3) of Schedule 12A(3) of the Local Government Act 1972 on the grounds that the information contained within the submitted appendices relates to the financial or business affairs of a particular organisation and of the Council. It is considered that the public interest in maintaining the content of the appendices as being exempt from publication outweighs the public interest in disclosure, due to the impact that disclosing the information would have on the Council and third parties.

 

(d)  Appendix B to the report entitled, ‘Repayment of the Council’s Loan by the Yorkshire County Cricket Club’, referred to in Minute No. 34 is designated as exempt from publication in accordance with paragraph 10.4(3) of Schedule 12A(3) of the  ...  view the full minutes text for item 13.

14.

Declaration of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

 

Minutes:

There were no declarations of Disclosable Pecuniary Interests made at the meeting.

15.

Minutes pdf icon PDF 77 KB

To confirm as a correct record the minutes of the meeting held on 24th June 2015.

 

Minutes:

RESOLVED – That the minutes of the meeting held on 24th June 2015 be approved as a correct record.

REGENERATION, TRANSPORT AND PLANNING

16.

Leeds Bradford International Airport pdf icon PDF 179 KB

To consider the report of the Director of City Development providing an update on the continuing work relating to the Leeds and Bradford International Airport (LBIA) and its surroundings. It follows a previous Executive Board report dated 15th October 2014, where Members agreed several actions with the final request to the Director of City Development that he co-ordinate the work set out in the resolutions and submit a progress report on such matters to Executive Board in mid-2015.

 

Additional documents:

Minutes:

Further to Minute No. 84, 15th October 2014, the Director of City Development submitted a report providing an update on the continuing work relating to the Leeds and Bradford International Airport (LBIA) and its surroundings, with particular reference to the actions which had been taken following the resolutions of the Board in October 2014. 

 

The Board highlighted the key significance of LBIA when considering the future development of the city region economy. Responding to a Member’s enquiry, the Board was reassured that any associated consultation processes which were undertaken would be robust and incorporate all relevant parties. In addition, emphasis was placed upon the need to ensure that any further development of the airport was accompanied by appropriate infrastructure improvements.

 

RESOLVED –

(a)  That the recommendations in the Site Allocations Plan for land use in the area surrounding Leeds Bradford International Airport, be noted;

 

(b)  That continued support be given for the growth of the airport and the wider economy in order to meet aspirations of achieving 7.1m passengers by 2030;

 

(c)  That officers in Planning Policy, Economic Development and Highways & Transport continue to work with Leeds Bradford International Airport to progress the Airport Masterplan through to the consultation stage;

 

(d)  That officers in Planning Policy, Economic Development and Highways & Transport continue to work on the proposals for surface access, working closely with Leeds Bradford International Airport and the West Yorkshire Combined Authority specifically to take forward the airport link road.

17.

Elland Road Park and Ride Upgrade pdf icon PDF 169 KB

To consider the report of the Director of City Development outlining proposals to upgrade the existing overspill car park at the Elland Road Park & Ride site to the same quality as the rest of the car park and improve the passenger waiting facilities

 

Additional documents:

Minutes:

Further to Minute No. 122, 6th November 2013, the Director of City Development submitted a report outlining proposals to upgrade the existing overspill car park at the Elland Road Park and Ride site to the same quality as the rest of the car park and also to improve the passenger waiting facilities.

 

Members welcomed the report and highlighted the success of the Elland Road park and ride facility following its first year of operation.

 

In noting the report elsewhere on the agenda regarding proposals for a park and ride facility at Temple Green, the Board discussed the potential for park and ride provision in other areas of the city, and the range of factors which needed to be taken into consideration when determining optimum sites for such facilities.  

 

RESOLVED –

(a)  That the content of the submitted report and the performance results of the first year’s operation of the Elland Park and Ride scheme be noted;

 

(b)  That approval be given to implement phase 2 of the scheme, subject to planning approval, upgrading the overspill car park and passenger facilities at a cost of £1.8m (comprising £250k fees and £1.55m works);

 

(c)  That approval be given to the injection of £1.8m into the Capital Programme, being funded from a West Yorkshire Combined Authority (WYCA) Transport Policy Local Transport Plan (LTP) grant of £1,557.7k and a Section 106 receipt of £242.3k;

 

(d)  That authority be given to incur expenditure of £1.8m, funded from a WYCA LTP grant of £1,557.7k and a Section 106 receipt of £242.3k (subject to final confirmation of funding by the West Yorkshire Combined Authority’s Transport Committee on 31st July 2015);

 

(e)  That the following be noted:-

·  The scheme proposal, as described in section 3 of the submitted report;

·  That construction of the scheme is programmed to start in November 2015 with a 6 month construction programme;

·  That the Chief Officer Highways & Transportation will be responsible for the implementation of such matters.

18.

Temple Green Park and Ride pdf icon PDF 110 KB

To consider the report of the Director of City Development which seeks approval to implement the 1,000 space Temple Green Park & Ride site adjacent to the A63 Pontefract Lane in the City Region’s Enterprise Zone.

 

Additional documents:

Minutes:

The Director of City Development submitted a report which sought approval to implement the 1,000 space Temple Green Park & Ride site adjacent to the A63 Pontefract Lane in the City Region’s Enterprise Zone.

 

Members welcomed the proposals detailed within the submitted report, and how they fitted into the city’s existing transport network and parking facilities. The Board also welcomed how the proposals would provide sustainable transport links to the City Region’s Enterprise Zone and the positive impact that this would have upon job creation and economic growth in the area. 

 

In conclusion, it was requested that the Board continued to receive further updates on the progress of the Enterprise Zone, as and when appropriate.

 

RESOLVED –

(a)  That the implementation of the Temple Green Park and Ride scheme at a total cost of £9.741m be approved, subject to Gateway 3 funding approval from West Yorkshire Combined Authority (comprising £2.620m for the land purchase approved at Executive Board in June 2014, and £7.121m for the design fees and construction costs);

 

(b)  That the additional injection of £6.611m into the Capital Programme be approved (£510k being already in the capital programme) for the design fees and construction costs of this scheme, which are to be fully funded from the West Yorkshire Plus Transport Fund; 

 

(c)  That authority be given to incur expenditure of £7.121m (being £769k staff design fees, and £6.352m construction costs), subject to full funding approval from the West Yorkshire Plus Transport Fund;

 

(d)  That the following be noted:-

·  The scheme proposal, as described in section 3 of the submitted report;

·  That construction of the scheme is programmed to start in March 2016 and be open in Autumn 2016;

·  That the Chief Officer Highways and Transportation will be responsible for implementation of such matters.

 

19.

South Bank Regeneration pdf icon PDF 170 KB

To consider the report of the Director of City Development providing an update on the progress being made to regenerate the South Bank of the city centre and to obtain approval to short term actions that will facilitate further growth and regeneration.

 

Appendix 1 to this report together with the associated plan are designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3)

 

Additional documents:

Minutes:

Further to Minute No. 118, 19th November 2014, the Director of City Development submitted a report providing an update on the progress being made to regenerate the South Bank area of the city centre and to obtain approval to short term actions which would facilitate further growth and regeneration.

 

Members welcomed the contents of the submitted report and highlighted the significant potential and opportunities for the city and the wider area which lay in the regeneration of the South Bank.

 

Following consideration of Appendix 1 to the submitted report, designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3), which was considered in private at the conclusion of the meeting, it was

 

RESOLVED –

(a)  That the progress being made in regeneration initiatives across the South Bank be noted, and that the priorities, as set out in section 3 of the submitted report be agreed;

 

(b)  That the Board re-affirms that securing funding to support the restoration of Temple Works is a priority for the city given its at-risk status, and that it be requested that officers continue to work with third parties to facilitate its restoration.

 

(c)  That a report be submitted to Executive Board with proposals to invest in the public realm and spaces across the South Bank;

 

(d)  That a report be submitted to Executive Board by Autumn 2015 with proposals to facilitate regeneration along the Hunslet Riverside;

 

(e)  That the Chief Officer Economy and Regeneration be requested to explore the feasibility of the Council’s City Centre Management function providing urban management support across the South Bank area;

 

(f)  That approval be given to the recommendations as set out in paragraphs 6.0, 6.1 and 6.2 of the submitted exempt appendix 1 concerning potential future land assembly proposals;

 

(g)  That it be noted that the Chief Officer Economy and Regeneration will be responsible for the implementation of such matters.

 

(The Council’s Executive and Decision Making Procedure Rules state that a decision may be declared as being exempt from Call In if it is considered that any delay would seriously prejudice the Council’s or the public’s interests. As such, it was determined that the resolutions relating to this report were exempt from the Call In process as they were time-bound and would not be properly exercised if were called in)

20.

Design and Cost Report for the Proposed Improvement and Refurbishment of Kirkgate Market pdf icon PDF 140 KB

To consider the report of the Director of City Development seeking approval to inject additional funding into existing Capital Scheme No 16811 and Authority to Spend on the proposed improvement and refurbishment works at Kirkgate Market

 

Appendix 1 to this report is designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4 (3)

 

Additional documents:

Minutes:

Further to Minute No. 77, 17th September 2014, the Director of City Development submitted a report which sought approval to inject additional funding into existing Capital Scheme No. 16811 and which also sought Authority to Spend on the proposed improvement and refurbishment works at Kirkgate Market.

 

In discussing the contents of the submitted report, the Board noted the complex nature of the works being undertaken and a Member highlighted the need to ensure that the project continued to be closely monitored, both from a financial and also a timescales perspective.

 

Following consideration of Appendix 1 to the submitted report, designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3), which was considered in private at the conclusion of the meeting, it was

 

RESOLVED –

(a)  That an injection of £1.35m into existing Capital Scheme No.16811 be authorised in order to meet additional construction costs associated with the proposed improvement and refurbishment works at Kirkgate Market;

 

(b)  That an injection of additional funding, as detailed in exempt Appendix 1 to the submitted report, into existing Capital Scheme No. 16811 be authorised in order to provide contingency provision to address residual risks associated with the proposed improvement and refurbishment works at Kirkgate Market which remain the Council’s responsibility to address;

 

(c)  That approval be given to the ‘Authority to Spend’ the additional funding, as  detailed within the submitted report on the proposed improvement and refurbishment works at Kirkgate Market;

 

(d)  That the actions required to implement the decisions, and the proposed timescales to progress the project, as detailed in paragraph 3.2.1 of the submitted report, be noted.

 

(e)  That it be noted that the Chief Economic Development Officer and the Head of Markets will be responsible for the implementation of such matters. 

 

21.

Site Allocations Plan (SAP) and Aire Valley Leeds Area Action Plan (AVLAAP) - Publication Draft Plans pdf icon PDF 287 KB

To consider the report of the Director of City Development  seeking approval of the Site Allocations Plan (SAP) and Aire Valley Leeds Area Action Plan (AVLAAP) Publication Draft Plans, for the purposes of public consultation during Autumn 2015 (to commence in September). The Publication draft documents are attached to the covering report, together with accompanying Plans.

 

Additional documents:

Minutes:

Further to Minute No. 144, 11th February 2015, the Director of City Development submitted a report which sought approval of the Site Allocations Plan (SAP) and Aire Valley Leeds Area Action Plan (AVLAAP) Publication Draft Plans, for the purposes of public consultation to take place during Autumn 2015. In addition, the report noted that the matter was scheduled to be referred to the relevant Scrutiny Board for consideration following the public consultation exercise.

 

In considering the submitted report, the following key points were discussed:-

·  Responding to a specific enquiry regarding the clarity of a description for the location of a gypsy and traveller site in the Outer West area of the city, officers undertook to meet with the relevant Ward Member in order to discuss this particular issue;

·  In response to a Member’s enquiry, the Board was provided with details of the methods which would be used to undertake the associated consultation exercise and it was confirmed that such consultation would be 8 weeks in duration;

·  Furthermore, the Board was also reassured that the consultation exercise would be robust, made as accessible as possible and would provide a genuine opportunity for all parties, including Ward Members, to contribute towards the process;

·  A Member noted that new brownfield sites had emerged, and raised the question of whether such sites could be included in the plan at this stage as alternatives to proposed greenfield allocations. It was pointed out that the plan already allowed for new sites through a windfall allowance, but that should Members ultimately decide to make changes to the plan, it would be important to ensure that the plan remained consistent with the requirements of the Core Strategy;

·  Officers also emphasised that Members were being requested to approve the publication plans for Site Allocations and Aire Valley, and that national guidance advised that the publication stage plan was a document that the Local Authority considered ready for examination;

·  The Board discussed the Government’s recent announcement regarding proposed changes to the process by which the development of brownfield sites was permitted and the potential impact that such changes may have upon Leeds;

·  Alongside the Site Allocations Plan, it was suggested that consideration be given to the ways in which the Council could further encourage smaller developments which were located within local communities.

 

In noting that there were currently planning consents for 17,000 housing units across the city which remained undeveloped, Members highlighted the need for private developers to be required to not only declare those sites where they have obtained planning permission to build, but to also declare those sites where they do not have planning permission, but have an ‘option agreement’ in place. Further to this, it was proposed that such matters and concerns, together with details of the actions being taken by the Council to increase development completion levels, be raised on a cross party basis, with both the Secretary of State for Communities and Local Government and also the Treasury.

 

RESOLVED –

(a)  That approval be  ...  view the full minutes text for item 21.

22.

Council Housing Growth Programme - Private Sector Acquisitions pdf icon PDF 132 KB

To consider the report of the Director of Environment and Housing which provides an update on the delivery of the Council Housing Growth Programme including through acquisitions form private owners or developers. In addition, the report seeks approval for a revision to the Right of First Refusal Policy.

 

Additional documents:

Minutes:

The Director of Environment and Housing submitted a report providing an update on the delivery of the Council Housing Growth Programme which included ‘through acquisitions’ from private owners or developers. In addition, the report also sought approval for a revision to the ‘Right of First Refusal’ Policy.

 

RESOLVED –

(a)  That the progress which has been made in the delivery of the Council Housing Growth Programme be noted;

 

(b)  That the approach to acquisitions in support of the programme to be implemented by the Director of Environment and Housing, be approved;

 

(c)  That approval be given to the revision of the Right of First Refusal policy, as outlined within the submitted report, which is to be implemented by the Director of Environment and Housing.

 

 

COMMUNITIES

23.

Illegal Money Lending Team - progress report pdf icon PDF 140 KB

To consider the report of the Assistant Chief Executive (Citizens and Communities) which provides information on the activities of the Illegal Money Lending Team (IMLT) within Leeds, together with an updated action plan.

 

 

Minutes:

Further to Minute No. 49, 16th July 2014, the Assistant Chief Executive (Citizens and Communities) submitted a report providing an update on the activities of the Illegal Money Lending Team (IMLT) within Leeds, together with a refreshed action plan.

 

Responding to a question raised, the Board was advised that enquiries would be made with the Illegal Money Lending Team with the aim of obtaining more localised data for inclusion within future progress reports.

 

RESOLVED –

(a)  That the contents of the submitted report, together with the Illegal Money Lending Team Action Plan, as set out in appendix 1, be noted;

 

(b)  That the Assistant Chief Executive (Citizens and Communities) be requested to monitor IMLT’s progress against the plan and prepare a further annual report in 12 months’ time on the activities of the Illegal Money Lending Team within the Leeds city area.

 

24.

Universal Credit (UC) Delivery Partnership pdf icon PDF 228 KB

To consider the report of the Assistant Chief Executive (Citizens and Communities) which looks to obtain approval to enter into negotiations with the DWP and agree the details of a Delivery Partnership in order to support the roll out of Universal Credit to Leeds. 

 

 

Minutes:

The Assistant Chief Executive (Citizens and Communities) submitted a report which sought approval to enter into negotiations with the Department for Work and Pensions (DWP) and agree the details of a Delivery Partnership in order to support the roll out of Universal Credit to Leeds.

 

RESOLVED –

(a)  That the contents of the submitted report be noted;

 

(b)  That the Assistant Chief Executive (Citizens and Communities) be authorised to enter into discussions with the DWP in order to agree a Delivery Partnership for the provision of online support and personal budgeting support to customers moving onto Universal Credit as part of DWP’s limited roll out of the scheme;

 

(c)  That the Scrutiny Board (Citizens and Communities) be asked to examine Universal Credit in more detail along with the Council’s preparations for the scheme;

 

(d)  That the impact on the Council arising from the Universal Credit implementation be monitored, with a report being submitted to Executive Board on this subject in due course.

 

25.

Citizens@Leeds: Delivering Community Hubs across the city - Progress Update pdf icon PDF 235 KB

To consider the report of the Assistant Chief Executive (Citizens and Communities) which provides the Board with an update on the progress being made in the development and delivery of the city-wide network of community hubs. Additionally, the report specifically outlines progress made against the recommendations agreed at Executive Board in October 2014.

 

 

Additional documents:

Minutes:

Further to Minute No. 93, 15th October 2014, the Assistant Chief Executive (Citizens and Communities) submitted a report which provided an update on the progress being made in the development and delivery of the city-wide network of Community Hubs. Particular reference was made within the report to the resolutions made by the Board in October 2014.

 

Responding to a Member’s enquiry, the Board received an update on the actions which were being developed to help deliver the Community Hub approach across the whole city.  

 

RESOLVED –

(a)  That the contents of the submitted report, together with the progress made to date in delivering the Community Hub approach across the city and the next steps to be taken by the Assistant Chief Executive (Citizens and Communities) as outlined in Section 5, be noted;

 

(b)  That the necessary authority be provided to the Assistant Chief Executive (Citizens and Communities) to develop a Business Case for Building / Infrastructure changes for Phase 2 Community Hubs, with the outcomes of such work being submitted to Executive Board in December 2015 for agreement;

 

(c)  That a further update report be submitted in December 2015, which will update Executive Board on the progress made in delivering the Community Hub model across the city.

 

 

26.

Community Asset Transfer of Drighlington Meeting Hall to Drighlington Rugby Club pdf icon PDF 116 KB

To consider the joint report of the Director of City Development and the Assistant Chief Executive (Citizens and Communities) seeking approval of a Community Asset Transfer of Drighlington Meeting Hall to Drighlington Rugby Club by way of a 50 year lease at nil premium and a peppercorn rental.

 

Additional documents:

Minutes:

The Director of City Development and the Assistant Chief Executive (Citizens and Communities) submitted a joint report which sought approval of a Community Asset Transfer of Drighlington Meeting Hall to Drighlington Rugby Club by way of a 50 year lease at nil premium and a peppercorn rental.

 

RESOLVED –

(a)  That approval be given to the Community Asset Transfer of Drighlington Meeting Hall to Drighlington Rugby Club on the basis of a 50 year full repairing and insuring lease, contracted within the terms of the Landlord & Tenant Act 1954 at nil premium and a peppercorn rental;

 

(b)  That approval be given to the provision of grants to support running cost deficits up to a maximum of: £25,435 in year 1; £14,355 in year 2; £2,980 in year 3, and; £1,490 in year 4, with the grants to be funded from the current Community Centre budget held in the Citizens and Communities directorate;

 

(c)  That it be noted that the Head of Asset Management will be responsible for the implementation of such matters. It also be noted that it is anticipated that negotiations will take around six months and any final delegated decisions will be taken by the Director of City Development.

 

ENVIRONMENTAL PROTECTION AND COMMUNITY SAFETY

27.

Compressed Natural Gas Filling Station pdf icon PDF 184 KB

To consider the report of the Director of Environment and Housing providing an update on the progress made to date in developing a business model that facilitates the build of a Compressed Natural Gas filling station in Leeds. In addition, the report seeks approval to the request for a commitment from the Council to support this project, including a commitment for the additional funding for the required fleet conversion.

 

Additional documents:

Minutes:

The Director of Environment and Housing submitted a report providing an update on the progress made to date in developing a business model which facilitated the build of a Compressed Natural Gas (CNG) filling station in Leeds. In addition, the report sought approval to the request for a commitment from the Council to support the project, including a commitment for the additional funding required for the fleet conversion.  Furthermore, the report sought the Board’s support for the Council’s involvement in OFGEM’s Network Innovation Competition (NIC), which would look to fund elements of a CNG filling station project. 

 

Members welcomed the submitted report, highlighting how the proposals would help in an environmentally sustainable way to further establish the Leeds Enterprise Zone and also develop the local economy.

 

RESOLVED –

(a)  That support be given for the Council’s involvement in the NIC bid;

 

(b)  That approval be given to the injection of £1.58 million into the Capital Programme to be fully funded by unsupported borrowing (contingent on the success of the NIC bid), for use as set out in the submitted report;

 

(c)  That authority be given to provide the Director of Environment and Housing with the necessary delegated powers to enter into the contractual arrangements with Northern Gas Networks (NGN) for the delivery of a gas main connection;

 

(d)  That in principle support be given to the decision to enter into arrangements with a private sector partner to deliver a CNG station, which is anticipated to be a joint venture.

 

ECONOMY AND CULTURE

28.

West Yorkshire Playhouse pdf icon PDF 90 KB

To consider the report of the Director of City Development regarding potential investment from the Council for the development and future sustainability of West Yorkshire Playhouse alongside an application to Arts Council England. In addition, the report also looks to establish the approach to any future developments in terms of a partnership with the Playhouse itself.

 

Appendices 1 and 2 to this report are designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3).

 

Additional documents:

Minutes:

The Director of City Development submitted a report regarding potential investment from the Council for the development and future sustainability of West Yorkshire Playhouse alongside an application to Arts Council England. In addition, the report also looked to establish the approach to any future developments in terms of a partnership with the Playhouse itself.

 

Members highlighted the significance and timing of the proposals detailed within the submitted report, specifically when considering the new Victoria Gate development which was adjacent to the playhouse site. The Board highlighted the need to ensure that there was effective connectivity between the playhouse and its surrounding area, such as the Victoria Gate development.  

 

Following consideration of Appendices 1 and 2 to the submitted report, designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3), which was considered in private at the conclusion of the meeting, it was

 

RESOLVED –

(a)  That in principle agreement be given to a contribution up to a value of £4.9m in order to bridge the funding gap in the scheme (of which £586K is already in the Capital Programme), pending a successful application to Arts Council England;

 

(b)  That approval be given to the Council to work in partnership with the Playhouse and to act as lead for the management and procurement of the construction works;

 

(c)  That subject to a successful Stage 1 application, the Director of City Development be requested to submit a report to Executive Board on the detailed funding proposals for the scheme for injection into the Capital Programme;

 

(d)  That it be noted that the West Yorkshire Playhouse is committed to re-launching the building and organisation, with a brand that will more clearly associate it with the city, upon conclusion of the development;

 

(e)  That it be noted that the Chief Officer (Culture and Sport) will be responsible for the implementation of such matters.

 

RESOURCES AND STRATEGY

29.

Gambling Act 2005 - Statement of Licensing Policy pdf icon PDF 128 KB

To consider the report of the Assistant Chief Executive (Citizens and Communities) advising the Board that the triennial review of the Gambling Act 2005 Statement of Licensing Policy is underway with the public consultation having taken place. The report also requests that the matter be referred to Scrutiny Board in accordance with the Budget and Policy Framework.

 

Additional documents:

Minutes:

The Assistant Chief Executive (Citizens and Communities) submitted a report advising that the triennial review of the Gambling Act 2005 Statement of Licensing Policy is underway with the required public consultation exercise having taken place. In addition, the report also requested that the matter be referred to Scrutiny Board (Citizens and Communities) in accordance with the Council’s Budget and Policy Framework Procedure Rules.

 

RESOLVED – 

(a)  That the contents of the submitted report be noted, which includes the outcomes from the statutory consultation exercise;

 

(b)  That the matter be referred to Scrutiny Board (Citizens and Communities) in line with the Council’s Budgetary and Policy Framework Procedure Rules.

 

(In accordance with the Council’s Executive and Decision Making Procedure Rules, the matters referred to within this minute were not eligible for Call In as the power to Call In decisions does not extend to those decisions made in accordance with the Budget and Policy Framework Procedure Rules, which includes those resolutions above)

30.

Best Council Plan Annual Performance Report 2014/15 and Annual Corporate Risk Management Report (June 2015) pdf icon PDF 133 KB

To consider the report of the Deputy Chief Executive presenting the annual performance report which provides an update on progress made in 2014-15 against the six objectives set out in the Best Council Plan. The report also presents the annual risk management report which details the approach to risk management and how the authority manages its’ most significant risks; supporting the ambitions of Leeds being the best council and best city

 

Additional documents:

Minutes:

Further to Minute No. 164, 18th March 2015, the Deputy Chief Executive submitted a report presenting the annual performance report which provided an update on the progress made in 2014-15 against the six objectives set out in the Best Council Plan. The report also presented the annual risk management report which detailed the Council’s approach to risk management and how the authority managed its’ most significant risks; which supported the ambitions of Leeds being the best Council and best city

 

Responding to a Member’s enquiry, the Board noted that not all objectives from the Best Council Plan were featured within the submitted update report, however, assurances were provided that all objectives continued to be monitored and that a progress update on a specific objective could be provided to a Member.

 

RESOLVED –

(a)  That the contents of the submitted Best Council Plan annual performance report be noted, together with the progress which has been made against the Council’s objectives in 2014-15;

 

(b)  That the annual summary corporate risk management report together with the assurances given on the management of the Council’s most significant strategic risks, be noted;

 

(c)  That it be noted that a further report will be presented to Executive Board in September 2015, reviewing the Best Council Plan objectives in order to reflect the new national and local context, to incorporate content from related strategies and also to help inform the 2016/17 Council budget.

 

31.

Financial Health Monitoring 2015/16 – Quarter 1 pdf icon PDF 238 KB

To consider the report of the Deputy Chief Executive setting out the Council’s projected financial health position for 2015/16 as at the end of the firstquarter.

 

Minutes:

The Deputy Chief Executive submitted a report setting out the Council’s projected financial health position for 2015/16 as at the end of the first quarter.

 

Members received an update on the current position regarding the potential reduction in Public Health grant funding and discussed the implications arising from this.  

 

RESOLVED – That the contents of the submitted report and the currently projected financial position of the Authority for 2015/16, be noted.

 

32.

Treasury Management Outturn Report 2014/15 pdf icon PDF 421 KB

To consider the report of the Deputy Chief Executive which provides a final update on the Treasury Management Strategy and operations in 2014/15

Minutes:

The Deputy Chief Executive submitted a report which provided Executive Board with a final update on the Treasury Management Strategy and operations for the period 2014/2015.

 

Responding to an enquiry, the Board was provided with information on the Council’s market loans which fell within the ‘Lenders Option Borrowers Option’ (LOBO) category. Members noted how they fitted within the Council’s overall borrowing portfolio and were assured that the level of risk associated with these products fell within acceptable levels.

 

RESOLVED – That the Treasury Management outturn position for 2014/2015 be noted, together with the fact that treasury activity has remained within the treasury management strategy and policy framework.

 

33.

Capital Programme Quarter 1 Update 2015-2019 pdf icon PDF 166 KB

To consider the report of the Deputy Chief Executive which provides an update on the Capital Programme position as at the end of June 2015. The report also includes an update on capital resources; progress on spend, along with a summary of the economic impact of the capital programme.

 

Minutes:

The Deputy Chief Executive submitted a report which provided an update on the Council’s Capital Programme position as at the end of June 2015. The report also included an update on capital resources, progress on spend, together with a summary of the economic impact of the Capital Programme.

 

RESOLVED – That the latest position on the General Fund and Housing Revenue Account (HRA) Capital Programmes be noted.

 

34.

Repayment of the Council's Loan by Yorkshire County Cricket Club pdf icon PDF 110 KB

To consider the report of the Deputy Chief Executive regarding an offer from Yorkshire County Cricket Club to repay the outstanding loan that the Council provided in 2005 in order to enable them to purchase the Headingley cricket ground. The report explains the offer to the Council as being part of the Cricket Club’s proposed wider financial restructuring, and sets out the matters which the Council needs to consider in deciding whether to accept the offer from the Club.

 

Appendix B to this report is designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3).

Additional documents:

Minutes:

Further to Minute No. 184, 14th January 2009, the Deputy Chief Executive submitted a report regarding an offer from Yorkshire County Cricket Club to repay the outstanding loan that the Council provided in 2005 in order to enable them to purchase the Headingley cricket ground. The report explained the offer to the Council as being part of the Cricket Club’s proposed wider financial restructuring, and set out the matters which the Council needed to consider in determining whether to accept the offer from the Club.

 

Following consideration of Appendix B to the submitted report, designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3), which was considered in private at the conclusion of the meeting, it was

 

RESOLVED – That approval be given to accept a payment of £6,500,000 from Yorkshire County Cricket Club in full settlement of the Council’s loan to the Club.

 

 

DATE OF PUBLICATION:    FRIDAY, 17TH JULY 2015

 

LAST DATE FOR CALL IN

OF ELIGIBLE DECISIONS:  5.00 P.M., FRIDAY, 24TH JULY 2015

 

(Scrutiny Support will notify Directors of any items called in by 12.00noon on Monday, 27th July 2015)