Agenda and minutes

The Chair welcomed all in attendance to the January meeting of Member Management Committee.

There were no disclosable pecuniary and other interests.

Apologies for absence were submitted by Councillors A Lamb and A Lowe. Notification had been received that Councillor J Proctor was substituting for Councillor A Lamb.

To approve as a correct record the minutes of the meeting held on 23^rd October 2012

RESOLVED – That the minutes of the meeting held on 23^rd October 2012 be approved as a correct record.

To consider the report of the Chief Officer(Democratic and Central Services) setting out the issues in connection with the requirements for elected members to register with the Information Commissioner and to seek guidance from members as to how this should be achieved.

The Chief Officer (Democratic and Central Services) submitted a report which outlined the issues in relation to the requirements for elected members to register with the Information Commissioner.

The following officers attended the meeting and responded to Members’ questions and comments:

-  John Kearsley, Chief Officer (Democratic and Central Services)

-  Mark Turnbull, Head of Property, Finance and Technology

-  Andrew Nutting, Executive Officer (Information Governance).

The Committee sought clarification whether registration with the Information Commissioner only applied to elected members role at Leeds City Council (LCC).  Members were advised that the notification could be extended to include other responsibilities, e.g. membership of outside bodies.  Town and Parish Councils were being required to undertake their own notifications.

One Member asked if further clarification might be forthcoming from the Information Commissioner's Office, but the Head of Property, Finance and Technology advised that this was unlikely to go beyond the Commissioner's official published guidance on this matter, which was already referred to in the report.

RESOLVED – That the Council undertakes to administer the annual notification of all 99 elected members and pay the annual fee on the councillors’ behalf.

To consider the report of the Governor Support Service, Children’s Services requesting the appointment of a local authority governor to Oakwood Primary Co-operative Academy.

The Governor Support Service, Children’s Services, submitted a report which requested the appointment of a local authority governor to Oakwood Primary Co-operative Academy.

RESOLVED – That Councillor Harington be appointed local authority governor of Oakwood Primary Co-operative Academy.

To consider the joint report of the Chief Democratic and Central Services Officer and Chief Officer (ICT) setting out the proposals for a Members ICT Upgrade Project.

The Chief ICT Officer submitted a report which outlined the proposals for a Members ICT Upgrade Project.

A copy of the new ICT device options was appended to the report for Members’ information.

Dylan Roberts, Chief ICT Officer, presented the report and responded to Members’ questions and comments.

RESOLVED –

(a)  That the contents of the report, including the removal of the current broadband and PDAs be approved.

(b)  That the new ICT device options outlined in appendix 1 to the report be approved.

To receive and consider a report from the Chief Officer (Democratic and Central Services) following the webcast of the State of the City meeting on 28^th November 2012.

The report seeks Member Management Committee views and comments on the webcast, feedback from Members will be used in a report to General Purposes Committee which considers whether the Council wishes to proceed with more regular webcasting of meetings.

The Chief Officer (Democratic and Central Services) submitted a report which sought members’ views and comments on the webcast of the Council meeting on 28^th November 2012.

John Kearsley, Chief Officer (Democratic and Central Services), presented the report and responded to Members’ questions and comments.

Members noted that there were some technical difficulties which would have prevented live coverage of the meeting and considered the supplier’s offer of a second trial webcast (free of charge).

RESOLVED – That a further trial (free of charge) be undertaken at the Council meeting planned for 17^th April 2013.

To receive and consider a report from the Chief Officer (Democratic and Central Services) providing an update on the current position regarding Member appointments to outside bodies and seeking to confirm Member nominations to remaining vacancies.

The Chief Officer (Democratic and Central Services) submitted a report which provided an update on the current position regarding Member appointments to outside bodies and sought confirmation of Member nominations to the remaining vacancies.

RESOLVED – That the contents of the report and appendices be noted.

Tuesday, 26^th March 2013 at 10.00am.

Tuesday, 26^th March 2013 at 10.00am.

(The meeting concluded at 10.40am.)