Agenda and minutes

Venue: Civic Hall, Leeds, LS1 1UR. View directions

Contact: Angela Brogden (0113) 37 88661  Email: angela.brogden@leeds.gov.uk

Items
No. Item

22.

Late Items

 

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

Minutes:

The following late information was submitted to the Board:

 

·  Agenda item 11 – Inquiry into Leeds’ response to Grenfell - draft terms of reference.

 

The above information was not available at the time of agenda despatch but was subsequently made available on the Council’s website.

 

23.

Declaration of Discloable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

Minutes:

There were no disclosable pecuniary interests declared to the meeting.

 

24.

Apologies for Absence and Notification of Substitutes

To receive any apologies for absence and notification of substitutes.

Minutes:

An apology for absence was submitted by Councillor G Wilkinson.  Notification had been received that Councillor D Cohen was to substitute for Councillor Wilkinson.

 

25.

Minutes - 24th July 2017 pdf icon PDF 91 KB

To approve as a correct record the minutes of the meeting held on 24th July 2017.

Minutes:

RESOLVED – That the minutes of the meeting held on 24th July 2017 be approved as a correct record.

 

26.

Migration in Leeds - Tracking of scrutiny recommendations pdf icon PDF 353 KB

To receive a report from the Head of Governance and Scrutiny Support presenting an update on the implementation of the recommendations arising from the previous Scrutiny inquiry into migration in Leeds.

Minutes:

The report of the Head of Governance and Scrutiny Support presented a progress update on the implementation of the recommendations arising from an earlier piece of Scrutiny work around migration in Leeds.

 

The following were in attendance for this item:

 

·  James Rogers, Director of Communities and Environment

·  Councillor Coupar, Executive Member for Communities

·  Shaid Mahmood, Chief Officer Communities

·  Bash Uppal, Area Leader

·  Liz Bailey, Head of Public Health, Adults and Health

·  Sharon Foster, Adults and Health

·  Chris Sutton, Leadership Partnerships Manager, Children & Families

·  Rebecca McCormack, Lead for Admissions and Family Information, Children & Families.

·  Dinah Beckett, Regional Coordinator for Unaccompanied Asylum Seeking Children (UASC), Migration Yorkshire

 

In consideration of the progress made, a position status category was

assigned to each recommendation as follows:

 

·  Recommendation 2 – (Cat 2) – Achieved

·  Recommendation 3 – (Cat 2) – Achieved

·  Recommendation 4 – (Cat 2) – Achieved

·  Recommendation 6 – (Cat 2) – Achieved

·  Recommendation 7 – (Cat 2) – Achieved

·  Recommendation 8 – (Cat 4) – Not fully implemented (Progress made acceptable. Continue monitoring.

 

The following key issues were also raised during the consideration of this

report:

 

·  The Chair explained that the Board had been given a demonstration of the new migration map toolkit that will be used by services and agencies to better understand the city’s migrant communities and service provision needs. This was welcomed by Members.

·  In relation to recommendation 8, the Board commended the ongoing efforts of the Council and partners in utilising all publically available data from the Home Office and also local intelligence surrounding the movement of EU migrant citizens.  In acknowledging the continued need for more timely and accurate national intelligence from the Home Office and UK Border Agency, the Board agreed to keep monitoring progress against this particular recommendation.

 

In conclusion, the Chair acknowledged the positive work undertaken over the last 18 months and praised the continued efforts of the Council and partners in working collaboratively to drive improvements and strengthen the offer to migrant communities living in Leeds.

 

RESOLVED –

(a) That the report be noted.

(b) That the above position status categories against each of the recommendations are agreed.

 

27.

Leedswatch CCTV Modernisation pdf icon PDF 221 KB

To receive a report from the Director of Communities and Environment presenting an update on the Leedswatch CCTV Consolidation and Modernisation project.

Additional documents:

Minutes:

The report of the Director of Communities and Environment presented an update on the Leedswatch CCTV Consolidation and Modernisation project.

 

The following were in attendance for this item:

 

·  James Rogers, Director of Communities and Environment

·  Councillor Coupar, Executive Member for Communities

·  Harvinder Saimbhi, Head of Operational Delivery, Communications and Environment

·  Andrew Thomson, Head of Digital Change

·  Richard Buffett, Business Partner, Digital and Information Delivery

·  Jayne Russell, Leedswatch Service Manager

 

The key areas of discussion were:

 

Ø  Further to the update presented to Scrutiny in February 2017, the Board discussed the rationale for now moving towards a more integrated approach in providing fibre and digital services across the city. 

Ø  Acknowledging that the existing service provider levies a charge rate that is proportionate to the distance between a camera and the Leedswatch Control Room, the Board was particularly pleased to learn that the new PSN Fibre Network solution will not be dependent on the location of the Control Room.

Ø  The Board noted that a review of existing cameras had taken place to ensure that cameras are in the right place.  However, further work was still to be undertaken to establish which cameras should be monitored real time and which should be recorded locally on site.

Ø  Particular reference was made to the work being undertaken to expand the CCTV network to Housing Leeds multi-storey blocks.

Ø  It was noted that a Project Board had been set up to oversee the Leedswatch modernisation, which included officers from the Digital and Information Service.  The Board also acknowledged the involvement of Councillor Dawn Collins in the ongoing development process based on her own engineering knowledge and experience. 

Ø  Details of the CCTV consolidation and modernisation action plan were acknowledged by the Board.

Ø  It was noted that Members will continue to be consulted on the proposed fibre changes and updated on performance reportage.

 

RESOLVED – That the report be noted.

 

28.

Development of Community Hubs - Tracking of Scrutiny recommendations pdf icon PDF 267 KB

To receive a report from the Head of Governance and Scrutiny Support presenting an update on the implementation of the recommendations arising from the previous Scrutiny inquiry into Community Hubs.

Minutes:

The report of the Head of Governance and Scrutiny Support presented a progress update on the implementation of the recommendations arising from an earlier Scrutiny inquiry into the development of Community Hubs.

 

The following were in attendance for this item:

 

·  James Rogers, Director of Communities and Environment

·  Councillor Coupar, Executive Member for Communities

·  Lee Hemsworth, Chief Officer Customer Access

·  Susan Murray, Head of Customer Contact

 

In consideration of the progress made, a position status category was

assigned to each recommendation as follows:

 

·  Recommendation 1 – (Cat 2) – Achieved

·  Recommendation 2 – (Cat 4) – Not fully implemented (Progress made acceptable. Continue monitoring.

·  Recommendation 3 – (Cat 4) – Not fully implemented (Progress made acceptable. Continue monitoring.

·  Recommendation 4 – (Cat 4) – Not fully implemented (Progress made acceptable. Continue monitoring.

·  Recommendation 5 – (Cat 4) – Not fully implemented (Progress made acceptable. Continue monitoring.

·  Recommendation 7 – (Cat 2) – Achieved

 

RESOLVED –

(a) That the report be noted.

(b) That the above position status categories against each of the recommendations are agreed.

(c) That a further update report is brought back to Scrutiny within the next 6 months.

 

29.

Community Hubs - General Update pdf icon PDF 190 KB

To receive a report from the Chief Officer Customer Access presenting a general update on the roll out of Community Hubs across the city.

Minutes:

The report of the Chief Officer (Customer Access) provided a general update on the roll out of Community Hubs.

 

The following were in attendance for this item:

 

·  James Rogers, Director of Communities and Environment

·  Councillor Coupar, Executive Member for Communities

·  Lee Hemsworth, Chief Officer Customer Access

·  Susan Murray, Head of Customer Contact

 

The key areas of discussion were:

 

Ø  Progress on Phase 3, including confirmation that the key points raised during the Scrutiny working group meeting on 16th August 2017 have been taken into consideration as part of the ongoing consultation and engagement work with relevant Ward Members.

Ø  The Board discussed the Bike Library initiative, which continues to be expanded.

 

RESOLVED – That the report be noted.

 

 

 

 

30.

Inquiry into Leeds' response to Grenfell - draft terms of reference pdf icon PDF 258 KB

To receive a report of the Head of Governance and Scrutiny Support presenting draft terms of reference for the Board’s forthcoming inquiry into Leeds’ response to Grenfell.

Additional documents:

Minutes:

The report of the Head of Governance and Scrutiny Support presented the draft terms of reference for the Board’s forthcoming inquiry into Leeds’ response to Grenfell.

 

RESOLVED – That the draft terms of reference in relation to the Board’s forthcoming inquiry into Leeds’ response to Grenfell be approved.

 

31.

Work Schedule pdf icon PDF 51 KB

To consider the Scrutiny Board’s work schedule for the 2017/18 municipal year.

Additional documents:

Minutes:

The Head of Governance and Scrutiny Support submitted a report which invited Members to consider the Board’s work schedule for the 2017/18 municipal year.

 

Further to the Board’s approval of the terms of reference for its inquiry into Leeds’ response to Grenfell, the Chair highlighted that the session 1 working group meeting had been scheduled for Monday 2nd October 2017.

 

RESOLVED – That subject to any on-going discussions and scheduling decisions, the Board’s outline work schedule be approved.

 

32.

Date and Time of Next Meeting

Monday, 9th October 2017 at 10.30 am (pre-meeting for all Board Members at 10.00 am)

Minutes:

Monday, 9th October 2017 at 10.30 am (pre-meeting for all Board Members at 10.00 am)

 

(The meeting concluded at 12.15 pm)