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Agenda

Agenda

Corporate Governance and Audit Committee
Friday, 7th April, 2017 2.00 pm

Venue: Civic Hall, Leeds, LS1 1UR

Contact: John Grieve (0113 224 3836 ) 

Items
No. Item

1.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

2.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

 

 

3.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

4.

Declaration of Disclosable Pecuniary and Other Interests’

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

 

5.

Apologies for Absence

To receive apologies for absence (If any)

6.

Minutes of the Previous Meeting pdf icon PDF 90 KB

To receive and approve the Minutes of the previous meeting held on 27th January 2017.

 

(Copy attached)

7.

Matters Arising from the Minutes

To consider any matters arising from the minutes.

8.

Annual Information Governance Report pdf icon PDF 188 KB

To consider a report by the Director of Resources and Housing which sets out details of the steps being taken to improve Leeds City Council’s information governance in order to provide assurance for the annual governance statement.

 

(Report attached)

9.

Annual Business Continuity Report pdf icon PDF 135 KB

To consider a report by the Director of Resources and Housing which seeks to provide assurance of the adequacy of the business continuity management arrangements currently in place and assurance that Leeds City Council (LCC) maintains compliance with the statutory duties contained within the Civil Contingencies Act 2004.

 

 

(Report attached)

 

10.

Procurement Assurance Report pdf icon PDF 387 KB

To consider a report by the Chief Officer, Projects Programmes & Procurement Unit, which seeks to provide assurance on the ongoing work to maintain effective procurement support tools and guidance

 

 

(Report attached)

 

 

 

Additional documents:

11.

KPMG Audit Plan 2016/17 pdf icon PDF 94 KB

To consider a report by the Chief Officer (Financial Services) which sets out details of KPMG’s audit plan for the audit of the Council’s accounts and value for money arrangements. The report from KPMG highlights the risk based approach to the audit and the main risks they have identified for 2016/17.

 

 

(Report attached)

 

Additional documents:

12.

Internal Audit Update Report January to March 2017 pdf icon PDF 391 KB

To consider a report by the Chief Officer (Financial Services) which provides a summary of the Internal Audit activity for the period January to March 2017 and highlight the incidence of any significant control failings or weaknesses.

 

(Report attached)

 

 

13.

Internal Audit Plan 2017-18 pdf icon PDF 480 KB

To consider a report by the Chief Officer (Financial Services) which presents the proposed Internal Audit Plan for 2017-18 for review and approval. The report also includes a summary of the basis for the plan, the plan having been developed in consultation with senior management.

 

 

(Report attached)

 

14.

Internal Audit Charter pdf icon PDF 322 KB

To consider a report by the Chief Officer (Financial Services) which presents the proposed Internal Audit Charter for review and approval.

 

 

(Report attached)

 

15.

Annual Assurance Report on the Financial Management and Control Arrangements pdf icon PDF 186 KB

To consider a report by the Chief Officer (Financial Services) which seeks to provide assurance that the council has in place robust arrangements for proper and effective financial control, governance and other financial management activities.

 

 

(Report attached)

16.

Approval of Corporate Governance Code and Framework pdf icon PDF 126 KB

To consider a report by the City Solicitor which seeks approval to a revised Corporate Governance Code and Framework for Leeds City Council.

 

 

(Report attached)

 

Additional documents:

17.

Work Programme pdf icon PDF 86 KB

To receive a report of the City Solicitor which notifies Members of the Committee’s draft work programme for the 2017/18 year.

 

 

(Report attached)

Additional documents:

18.

Date and Time of Next Meeting

To note that the next meeting will take place on Friday 30th June 2017 at 2.00pm in the Civic Hall, Leeds. (To be confirmed)

Third Party Recording

 

Recording of this meeting is allowed to enable those not present to see or hear the proceedings either as they take place (or later) and to enable the reporting of those proceedings.  A copy of the recording protocol is available from the contacts named on the front of this agenda.

 

Use of Recordings by Third Parties– code of practice

 

a)  Any published recording should be accompanied by a statement of when and where the recording was made, the context of the discussion that took place, and a clear identification of the main speakers and their role or title.

b)  Those making recordings must not edit the recording in a way that could lead to misinterpretation or misrepresentation of the proceedings or comments made by attendees.  In particular there should be no internal editing of published extracts; recordings may start at any point and end at any point but the material between those points must be complete.