Agenda and minutes

Contact: Andy Booth (0113) 2474325  Email: andy.booth@leeds.gov.uk

Items
No. Item

46.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

Minutes:

There were no late items.

47.

Declarations of Interest

To declare any personal / prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct.

Minutes:

There were no declarations of interest.

48.

Open Forum

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  The following was discussed:

 

·  Concern regarding ongoing problems with noise nuisance.  The Area Committee was also informed of a Temporary Event Notice that had been applied for to host a party at a residential property. It was reported that Noise Nuisance would be considered at future meetings of the Environment Sub-Group.

·  Headingley Train Station – a member of the public raised concern regarding the lack of disabled access at Headingley Station when there were plans to carry out other improvements at Burley Park Station.  It was reported that the stations were the responsibility of Northern Rail as the franchise holder and they would be contacted regarding these concerns.

·  Royal Park School site – possibility of using the former caretakers house as a police base – meetings had been planned with the Area Commander and Police and Crime Commissioner; retention of the site as a community space. Reference was made to the forthcoming application for development at the Leeds Girls High School site and mention that Royal Park would be kept as a community space.

·  West Park Centre – further to previous reports it was reported that not all previous users of the West Park Centre had been satisfactorily relocated.  The Eleanor Lupton centre wes suggested and it was requested that Asset Management be contacted regarding this and other potential venues.

·  Concern regarding landlords acting illegally in offering tenancies without the correct permissions.

 

49.

Minutes - 13 February 2014 pdf icon PDF 66 KB

To confirm as a correct record the minutes of the meeting held on 13 February 2014

Minutes:

RESOLVED – That the minutes of the meeting held on 13th February 2014 be confirmed as a correct record.

50.

Area Chair's Forum Minutes pdf icon PDF 54 KB

To note the minutes of the Area Chair’s Forum held on 20 January 2014

Minutes:

RESOLVED – That the minutes of the Area Chairs Forum meeting of the 20th January 2014 be noted.

51.

New Locality Services and Development of the 2014/15 Service Level Agreement and Performance Update pdf icon PDF 229 KB

To receive and consider the attached report of the Locality Manager (WNW Locality Team)

Minutes:

The Locality Manager (WNW Locality Team) submitted a report providing an update on proposed changes to the operating model and structure of Environmental Action Service Locality Teams to deliver zonally based services. It also outlined the reasons for these changes and the process for agreeing them. It also described the process for developing the Service Level Agreements with Area Committees for 2014/15

 

Issues highlighted from the report included the following:

 

·  Proposed changes to operation and delivery.

·  Services in need of changes and improvement.

·  New responsibilities including the collection of bulky waste.

·  Move to developing multi-skilled teams to meet service needs.

·  Support during the student change over period.

·  Development of operational zones – it was proposed to meet Ward Members on a ward by ward basis.

 

In response to Members comments and questions, the following was discussed:

 

·   Concern regarding gully cleaning in Weetwood ward.

·  Garden clearances – these would be done on void properties.

·  Arrangements for the collection of bulky waste.

·  Litter clearing in parks – the larger parks would still be covered by Parks and Countryside.

 

RESOLVED –

 

a)  That the proposals for a new working model for Locality Team services be noted.

b)  That the approach to consulting on proposals for changes to the Locality Team operating model, the priorities within the SLA for 2014/15 and proposals for future waste management arrangements be agreed.

c)  That the performance of the West-North West Locality Team since July 2013 be noted.

d)  That officers be authorised to agree a phased and planned withdrawal of the dedicated area committee co-ordination officer with any potential interim well-being fund budgetary implications to be considered by the area committee at a future meeting.

e)  That the guidance and direction in respect of service delivery be noted as necessary.

52.

Wellbeing and Youth Activity Fund Allocation pdf icon PDF 94 KB

To receive and consider the attached report of the Assistant Chief Executive (Citizens and Communities)

Minutes:

The Assistant Chief Executive (Citizens and Communities) submitted a report advising the Area Committee of the following;

·  The Wellbeing Budget available for allocation in 2014/15.

·  The Youth Activities Fund budget available for allocation in 2014/15.

·  The projects for consideration and approval from Wellbeing Revenue Budget allocation for 2014/15.

·  The projects for consideration and approval from Youth Activities Fund allocation for 2014/15.

 

Amendments to the recommendations highlighted in the report were brought to Members attention.  These included reductions to the skips budget and the ring-fenced amount for the Community Development Worker.  The revised recommendations also included provision for resources for changeover which would be sought from mainstream funds in future.

 

RESOLVED –

 

a)  That the available Wellbeing Budget and Youth Activities Fund for allocation in 2014/15 be noted.

b)  That the projects listed in Sections 3.2 ,3.3 and 3.4 of the report and set out below be approved from the Wellbeing Budget allocation for 2014/15.

 

Project

Project Applicant

Amount

1

Small Grants

WNW Area Support Team

£10,000

2

Skips

WNW Area Support Team

£2,000

3

Festive Lights

WNW Area Support Team

£13,005

4

Woodsley Employability Project

Woodsley Road Community Centre

£6,338

5

Kirkstall Festival

Kirkstall Festival Committee

£5,900

6

Hyde Park Unity Day

Hyde Park Unity Day Committee

£5,000

7

HeadingleyLitFest 2015

HeadingleyLitFest 2015

£3,500

8

Door to Door Supermarket Shopping

Older Wiser Local Seniors (OWLS)

£2,500

9

Leeds Music Hub

Leeds Music Hub

£5,000

10

Community Development Worker

Area Support Team

£14,000

11

yOUR Neighbourhood

Leeds Met Student’s Union

£4,600

12

Off Road Bikes

West Yorkshire Police

£1,135

13

Out of Hours Noise Nuisance Service

LCC Community Safety

£10,000

14

Children’s Champion

St Mary’s Church, Hawksworth Wood

£5,500

15

Fit Kids

Young Minds

£4,073

16

INW Mini Projects

LCC Youth Services

£8,000

17

Aireborough Summer Activities Scheme

Aireborough Summer Activities Scheme (ASAS)

£5,000

18

Community Planner

LCC Planning

£24,000

19

Leave Leeds Tidy

Leeds University Union

£8,000

20

Additional Enforcement Staff on Woodhouse Moor

LCC Parkswatch – Safer Leeds

£11,879

21

Rosebank Urban Wildlife Oasis

Groundwork Leeds

£3,000

22

Community Engagement

OPAL

£9,000

23

Keep Fit, Keep Healthy, Be Happy

Caring Together

£6,575

24

Healthy Lifestyle Group

Behno (Sisters) Group

£5,907

25

BME Sedentary Occupation Project

LCC Public Health

£5,000

26

Eastern Media & Arts

Eastern Media & Arts

£4,500

27

Resources for Changeover

Localities Team

£10,223

Total Value of Applications

£193,635

 

 

 

 

Project

Project Applicant

Amount

1

STEP - Works at Queenswood Drive

STEP – (Supporting The Elderley People)

£8,000

2

Hawksworth Wood Village Hall Improvements

HOPS

£10,000

3

Making Rosebank Friendly Project

Rosebank Millennium Green

£5,000

4

Hindu Temple Community Centre Improvements

Leeds Hindu Charitable Trust

£10,000

5

Dobby Row BMX Track

INW Area Committee

£5,800

Total Value of Applications

£38,800

 

 

c)  That the projects listed in Section 3.4 of the report and set out below be  approved from the Youth Activities Fund allocation for 2014/15.

 

 

Project

Project Applicant

Amount

1

Trapeze – Youth Aerial Project

Urban Angels

£2,335

2

Holiday Activities

YMCA – Hawksworth Wood

£2,505

3

Multi  ...  view the full minutes text for item 52.

53.

Health and Wellbeing in Inner North West Leeds pdf icon PDF 128 KB

To receive and consider the attached report of the Director of Public Health

Minutes:

The Director of Public Health submitted a report providing the Area Committee with information on the ways health and wellbeing is led and organised in Leeds. This provided basic background information for discussion about ways of working together with the Area Committee.

 

The report also looked at opportunities for Councillors in Inner North West Leeds and GPs from Leeds West Clinical Commissioning Group (CCG) to work more closely together with Public Health (PH) to achieve shared objectives as set out in Appendix A of the report.

 

The report also looked at the following:

·  Changes in way health and wellbeing is led and organised.

·  Leeds West CCG priorities.

·  The key Inner North West challenges.

·  Case study of where Councillors, CCGs and Public Health have worked together.

·  Next steps and opportunities to work together.

 

Further issues highlighted from the report included the following:

 

·  Priorities for the next year –

o  Domestic Violence

o  Gypsy/Travellers

o  Patient Engagement

·  Re-organisation of services to provide a more local focus.

·  Opportunity for GPs to have more say in the commissioning of services.

·  Patient engagement - ways of improving links between GPs and patients.

 

In response to Members comments and questions, the following was discussed:

·  Concern regarding reduced surgery opening times in Little London.

·  Patient involvement panels and opportunity for Elected Members to become involved.

·  The health check programme.

·  Provision of greenspace, exercise areas and sports facilities.

·  Work with BEN communities.

 

RESOLVED –

 

a)  To note the changes in health and wellbeing, and the significant challenges in Inner North West Leeds.

b)  To build on developing local relationships and look at new ways of working to tackle long term issues.

 

54.

Children's Services Update Report pdf icon PDF 134 KB

To receive and consider the attached report of the Director of Children’s Services

Minutes:

The Director of Children’s Services submitted a report providing members with a comprehensive set of children’s information. Common feedback is to build on this with more local context. 

Members noted that there are established city priorities in the Children and Young People’s Plan (CYPP), especially the obsessions. 

The purpose of this cycle of reports was to understand if there were any local priorities that should also be regularly highlighted in these reports, for example a focus on a particular aspect of one of the obsessions.

It was recommended for this Committee that the local lead member for Children’s Services works with the area head of targeted services to identify local priorities for the committee’s approval.

Members’ attention was brought to a table in the report which showed performance in Inner North West Leeds compared with the rest of the city.  The following was highlighted:

·  A reduction in the number of Child Protection Plans.

·  Reduction in the number of looked after children.

·  Attendance – reduction in primary attendance and improvement in secondary attendance.

·  Larger rise of NEETs than citywide.

·  Reduction in free school meal uptake.

 

In response to Members comments and questions, the following was

discussed:

 

·  English as a second language being a factor in attainment levels – further information was requested in Level 4 English at Key Stage 2.

·  Members were encouraged as school governors to promote the uptake of free school meals.

·  Improved Ofsted rating at Brudenell Primary School – one of the top 50 most improved schools in the country.

 

RESOLVED –

 

a)  That where local priorities may be required in addition to the Children’s Services obsessions, these would be agreed between the local lead member for Children’s Services and the area head of targeted services.  These priorities may include a focus on a specific element of one of the obsessions.

b)  That the basic need workshops be used to provide local intelligence for consideration in school place planning and to instruct officers on improved methods of member engagement in school place planning.

c)  To use of the igen centre on Eastgate, and the Leeds Pathways website, to NEET young people and their families, so igen are aware which 18 and 19 year olds are claiming out of work benefits and are eligible to receive support, so that young people’s routes to employment and training is enhanced.

 

55.

Area Committee Update Report pdf icon PDF 167 KB

To receive and consider the attached report of the Assistant Chief Executive (Citizens and Communities)

Minutes:

The Assistant Chief Executive (Citizens & Communities) submitted a report providing members with an update on recent Sub Group business and the current position relating to other project activity.  This included introducing a presentation on the Police Programme of Change.  It also included an update on the current position with the former Royal Park School and West Park Centre sites.

 

Members were asked to consider a new place based name for the Community Committee which would be formally constituted at the Annual Council meeting in June 2014.

 

RESOLVED –

 

 

a)  That the Key Messages from Sub Groups and Forums be noted and actioned as appropriate

b)  That a place-based name for the new community committee be agreed as follows – Inner North West Community Committee.

 

56.

Dates, Times and Venues of Community Committee Meetings 2014/15 pdf icon PDF 70 KB

To receive and consider the attached report of the City Solicitor

Minutes:

The City Solicitor submitted a report which sought the Area Committee’s formal approval of a meeting schedule for the 2014/2015 municipal year and also to agree a date for the Election of Chair Committee meeting prior to the Annual Council Meeting in June 2014.

 

In addition, Members were requested to give consideration as to whether they wished to continue with the Committee’s current meeting and venue arrangements or whether they would like to request any amendments to such arrangements.

 

RESOLVED – That the proposed meeting schedule for 2014/15 be agreed as follows:

 

·  Thursday, 5 June 2014 at 10.00 a.m. (Election of Chair meeting)

·  Thursday, 10 July 2014 at 7.00 p.m.

·  Thursday, 9 October 2014 at 7.00 p.m.

·  Thursday, 15 January 2015 at 7.00 p.m.

·  Thursday, 12 March 2015 at 7.00 p.m.

 

Election of Chair meeting to be held in the Civic Hall, Leeds.  Venues for other meetings to be confirmed.