Agenda and minutes

To consider any appeals in accordance with Procedure Rule 25 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 25, written notice of an appeal must be received by the Chief Democratic Services Officer at least 24 hours before the meeting.)

There were no appeals against the refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

There were no resolutions to exclude the public.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

There were no late items.

To declare any personal / prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct.

There were no declarations of interest made.

To receive any apologies for absence.

Apologies for absence were received from Councillors Townsley, Campbell and Downes.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Area Committee.

On this occasion, there were no members of the public present. The Chair expressed his disappointment that there were no members of the public present and considered it was important that better public attendance was achieved.

To confirm as a correct record the minutes of the meeting held on 14^th May 2012 and to consider any matters arising form the minutes of the meeting held on 26^th March 2012.

The minutes of the North West Outer Area Committee meeting held on 14^th May 2012 were approved as a correct record.

There were no matters arising from the minutes of the North West Outer Area Committee held on the 26^th March 2012.

To consider the report of the Assistant Chief Executive (Customer Access & Performance) which provides an opportunity for Members of the Area Committee to receive a presentation from Paul Lambert, Health Improvement Specialist on a public consultation on plain packaging of tobacco products.

Paul Lambert (Health Improvement Specialist NHS Airedale, Bradford and Leeds) presented information on a public consultation regarding the plain packaging of tobacco products.

Members considered the report in detail. Specifically highlighting the following issues:

• the plain packaging could potentially make it easy for packs of cigarettes to be counterfeited and that a greater focus should be made on illicit tobacco entering the UK;
• that improved warning signs need to be incorporated into new packaging and also that the contents of the cigarettes themselves needs to be clearly stated on the packaging; and
• Members also considered that a fresh approach should also be given  educating young people on the dangers of smoking;

Members also considered that the revenue created by cigarette sales for the Treasury would be hard to replace and that ultimately tobacco is a legal product and people had the right to purchase it.

RESOLVED –

(a)  that the content of the submitted report be noted; and

(b)  that the comments made by the Area Committee be included in feedback to the Primary Care Trust.

To consider the report of the Assistant Chief Executive (Customer Access & Performance) providing the Committee with an update on the current amount of revenue and capital funding committed and available via the Area Committee well-being budgets for wards in the Outer North West. It seeks approval for new projects and provides details of small grant applications received since the last Area Committee.

The Assistant Chief Executive (Customer Access and Performance) submitted a report outlining the current position statement of the Area Committee’s Wellbeing budget, detailing for determination those expressions of interest received for Wellbeing funding and presenting for information those small grant applications which had been received to date.

A lengthy discussion took place between Members on whether or not they wanted to fund a Localism Officer or Community Planner for the Outer North West Area. It was considered that more information surrounding what the role would entail, its cost and how it would be funded needed to be provided before a view could be taken.

RESOLVED –

(a)  that the current position of the Well Being budget, as set out in Section 2 and Section 3 of the submitted report be noted;

(b)  that the following be agreed in respect of those expressions of interest received for Wellbeing funding, as detailed within Section 4 of the submitted report:-

Name of Project:Horsforth PCSOs 

Name of Delivery Organisation: West Yorkshire Police and Horsforth Town Council

Decision: £8,100 revenue (Horsforth Ward) APPROVED

Name of Project:  Community Skips Budget 

Name of Delivery Organisation: West North West Area Support Team

Decision:  £4,000 revenue (Adel and Wharfedale, Guiseley and Rawdon and Otley and Yeadon Horsforth Wards: £1,000 per ward)

APPROVED

Name of Project:  Small Grants Budget 

Name of Delivery Organisation: West North West Area Support Team

Decision: £12,000 revenue (All wards £3,000) APPROVED

Name of Project:AVSED IT System 

Name of Delivery Organisation: Aireborough Voluntary Services to the Elderly with Disabilities (AVSED).

Decision: £4,800 revenue (£3,300 Otley & Yeadon, £1,500 Guiseley & Rawdon). Deferred pending further discussions between Guiseley & Rawdon and Otley & Yeadon Members.

Name of Project:  Additional Staff Resources for Otley Wharfemeadows Park and Yeadon Tarnfield Park 

Name of Delivery Organisation: Park and Countryside

Decision: £2,998 revenue (Otley and Yeadon Ward)

APPROVED subject to confirming that Parks & Countryside still require the funding.

Name of Project:  Otley Town Football Club 

Name of Delivery Organisation: Otley Town Football Club

Decision: £5,000 capital (Otley and Yeadon ward)

APPROVED

Name of Project:  Guiseley Theatre Gas Boiler 

Name of Delivery Organisation: Guiseley (AOS) Theatre

Decision: £5,640 revenue (Guiseley and Rawdon Ward)

APPROVED

Name of Project:  Aireborough Family Fun Afternoons and Summer Playscheme

Name of Delivery Organisation: Aireborough Extended Services / Guiseley Children’s Centre

Decision: £4,356 revenue ( £2,178 Guiseley and Rawdon Ward, £2,178 Otley and Yeadon Ward)APPROVED

Name of Project:  CASAC Burglary Reduction 

Name of Delivery Organisation: CASAC Leeds

Decision: £40,000 revenue requested, £20,000 approved  ( £5,000 per Wards) APPROVED – the remainder of the requested funding to be approved at a later date following review of progress.

(c) that a more detailed paper be prepared for the next meeting of the Area Committee detailing the benefits of having a  Localism Officer, the costs of employing such an officer and what the post would entail.

To consider a report of the Director of Environment & Neighbourhoods presenting to the Area Committee, for approval, a final version of the Service Level Agreement (SLA) through which the work of the Environmental Locality team will be steered over the year. 

The Locality Manager WNW Leeds (Jason Singh) presented a report of the Director of Environment and Neighbourhoods. The report presented to the Area Committee, for approval, a final version of the Service Level Agreement (SLA) through which the work of the Environmental Locality Team will be steered over the next year.

Members considered the report. Concerns were raised regarding the budget and whether all services can be delivered due to financial constraints.

Members congratulated Jason Singh and his staff on the delivery of the Environmental Service which has seen some improvements during the past year and also staff in the West North West Locality Team for their continued support in this matter.

RESOLVED –

(a)  that the contents of the report be noted; and

(b)  that the Service Level Agreement attached at Appendix A to the report be noted.

To consider a report of the Assistant Chief Executive (Customer Access & Performance) which describes a community engagement plan for the North West (Outer) Area Committee and sets out how the Area Committee will fulfil its delegated responsibility for engagement. The report asks members to consider plans to improve the functioning of community forums and consider the proposed engagement activity in support of the Business Plan.

 The Committee considered the report of the Assistant Chief Executive (Customer Access and Performance). The report described a community engagement plan for the North West Outer Area Committee  and sets out how the Area Committee will fulfil its delegated responsibility for engagement.

Members considered the plan to improve the functioning of community forums and considered the proposed engagement activity in support of the Business Plan.

RESOLVED - 

(a)  that the contents of the report be noted; and

(b)  to receive a further report in the Autumn to review progress made in relation to community engagement.

To consider the report of the Assistant Chief Executive (Customer Access & Performance)  providing Members with information on a range of Area Committee business, including key messages from forums and sub groups, together with project and service activity.

The Assistant Chief Executive (Customer Access and Performance) submitted a report which brought together a range of information regarding Area Committee business. As such, the report provided details of the key messages from Area Committee Sub Groups and Area Forums, whilst also receiving an update in respect of projects and service provision, including the Area Committee’s Business Plan.

RESOLVED –

(a)  that the contents of the report be noted;

(b)  that the four year Business Plan attached at Appendix 1 be approved and that it be agreed to refresh it on an annual basis;

(c)  that the Area Support Team continue to monitor and develop the Business Plan; and

(d)  that Appendix 3 to the report entitled Fuel Poverty Area Committee Champions Role and that Councillor Anderson be appointed as Fuel Poverty Champion for the Area Committee.

To consider the report of the Assistant Chief Executive (Customer Access & Performance). Seeking Member views on the relevance and frequency of sub groups in the outer north west.  The report sets out the roles of the Outer North West Area Committee Sub Groups and seeks nominations for elected Member representatives from each ward to each sub group. The report also seeks nominations for the position of Chair to each group.

The Area Committee considered a report of the Assistant Chief Executive (Customer Access and Performance). The report sought Members views on the relevance and frequency of sub groups in the outer north west. The report also set out the roles of the North West Outer Area Committee sub groups and sought nominations for elected member representatives from each ward to each sub group.  The position of Chair was also sought for each group.

Members considered that each ward Member should only chair one sub group.

During consideration of this item issues surrounding Leeds Bradford International Airport were discussed. Members requested that a representative of the airport should be invited to attend a future meeting of the Area Committee.

RESOLVED –

(a)  that Environmental Sub Group should meet six times per annum, Health and Well Being Sub Group to meet three times per annum with the remainder of sub groups to meet four times per annum;

(b)  that the following Members be elected as representatives to the sub groups featured in the table below;

(c)  that the following Members be elected as Chairs to the sub groups featured in the table below;

(d)  that the Chairs of the sub groups meet together 2 or 3 times per year as a Policy Group.

Community Safety Sub Group

Councillor Fox – Adel and Wharfedale – Chair;

Councillor Collins – Horsforth;

Councillor Wadsworth – Guiseley and Rawdon;

Councillor Lay – Otley and Yeadon.

Environment Sub Group

Councillor Anderson - Adel and Wharfedale – Chair;

Councillor Wadsworth – Guiseley and Rawdon;

Councillor Cleasby – Horsforth;

Councillor Campbell – Otley and Yeadon

Children and Young People’s Sub Group

Councillor P Latty – Guiseley and Rawdon  - Chair;

Councillor Fox – Adel and Wharfedale;

Councillor Collins – Horsforth;

Councillor Downes Otley and Yeadon;

Health and Well – Being Sub Group

Councillor G Latty – Guiseley and Rawdon – Chair

Councillor Anderson - Adel and Wharfedale;

Councillor Cleasby – Horsforth;

Councillor Lay – Otley and Yeadon

Transport Sub Group

Councillor Cleasby – Horsforth – Chair;

Councillor Anderson - Adel and Wharfedale;

Councillor Wadsworth – Guiseley and Rawdon;

Councillor Downes Otley and Yeadon.

(e) That a deputy Area Committee Chair be considered at the next  meeting of the Area Committee in order that all wards are represented on the Policy group.

(f) That a representative of the LBIA be invited to a future meeting of the Area Committee.

To consider the report of the Chief Officer (Democratic and Central Services) outlining the Area Committee’s role in relation to Elected Member Appointments to Outside Bodies and asks the Committee to determine the appointments to those organisations which fall to the Committee to make an appointment to.

The    Chief Officer (Democratic and Central Services) submitted a report outlining the Area Committee’s role in relation to the appointment of representatives to those outside bodies falling within the Community and Local Engagement category, which had been delegated to the Area Committee to determine.

RESOLVED –

(a)  (a)  That the contents of the submitted report and appendices be noted; and

(b)  That in respect of the Committee’s Outside Body schedule, the following appointments be made for the 2012/13 municipal year:-

  Aireborough Voluntary Services to the   Councillor Downes

Elderly with Disabilities

  Bramhope Youth Development Trust  Councillor Fox

  Horsforth Live at Home Scheme  Councillor Cleasby

ALMO Outer North West Area Panel  Councillor G Latty

  Councillor Fox

2pm 24^th September 2012. Venue to be confirmed.

2pm, Monday 24^th September 2012.

The meeting ended at 4:15pm