Agenda and minutes

There were no appeals against the refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information within the meaning of Section 100I of the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation   in respect of the above information.

3  If  the recommendation is accepted, to formally pass the following  resolution:-

RESOLVED – That, in accordance with Regulation 4 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 or Section 100A(4) of the Local Government Act 1972 as appropriate, the public be excluded from the meeting during consideration of those parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-‘

There were no resolutions to exclude the public.

There were no late items submitted to the agenda. However Supplementary information had been circulated in relation to Agenda Item 12. Wellbeing Fund Update Report.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no declarations made.

Apologies for absence were received from Councillors J L Carter and R Downes.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the term of reference of the Area Committee.

On this occasion there were no members of the public present.

To confirm as a correct record the minutes of the meeting held on 25^th March 2013.

RESOLVED – That the minutes of the meeting held on 25^th March 2013 be approved as a correct record.

To receive a report of the Chief Officer Democratic  explaining the arrangements for the annual election of Chairs for Area Committees and that in line with this process, to recommend that the Area Committee elect a Chair for the 2013/2014 municipal year.

The Chief Officer (Democratic and Central Services) submitted a report on the election of Area Committee Chair for the 2013/14 municipal year.

Appended to the report was a copy of Paragraph 5 of the Area Committee Procedure Rules which dealt with the process by which Chairs for Area Committees were elected (Appendix 1 refers).

It was reported that one nomination had been received for Area Committee Chair on behalf of Councillor P Wadsworth.

RESOLVED-

(a)  That the contents of the report and appendices be noted; and

(b)  That Councillor P Wadsworth be elected as Chair for the 2013/2014 Municipal Year.

To receive a report of the Chief Planning Officer providing further clarification to the key issues raised by WARD.

The Chief Planning Officer submitted a report which provided further clarification to the key issues raised by WARD.

In attendance to answer Members’ questions were

Ian Mackay – Team Leader - Local Planning East (City Development);

Tim Harvey – Principal Transport Planner (City Development); and

Gillian MacLeod - Transport Development Service Planner (City Development)

Members discussed the report in detail. Concerns were expressed over the number of new houses due to be built in the North West Outer Area especially in view of the large number of developments built over the past number of years. Members felt there was likely to be a serious impact to the area’s infrastructure. This was alongside the likelihood that the people occupying the new properties would have to commute to other parts of the City for employment reasons putting further pressure on the A65 and A660.

Also discussed with officers were the figures used to create the LDF Core Strategy and where these had originated from.

Members questioned the reported 10% drop in traffic and suggested that this might be down to people using minor roads which are not monitored by Highways. Members also commented that there were other reasons such as: flexible working arrangements; reduction in car ownership; and a fall in employment levels.

Members asked officers how the Highways strategy for Leeds would deal with the increased traffic. Members were informed that transport strategy is the responsibility of Metro who co-ordinate transport across West Yorkshire.

The proposed relief road to the airport was discussed and whilst Members had some reservations over the route it would take, it was generally understood to be potentially beneficial for the area.

Members raised concerns about there being a shortfall in funding to undertake the necessary improvements to the infrastructure when more developments are built. Members stressed the importance of ensuring that developers are made to pay a contribution towards these improvements as part of the planning approval process..

‘Rat-Running’ was highlighted as a problem with motorists using minor routes and residential streets to avoid the congested main roads. Members considered that Highways should continue to object to developments that are not sustainable.

Consideration was given to commissioning work on the A65 and A660 to help better understand the traffic movement on these roads.

Members commented that the public should be encouraged to comment on the Leeds Development Framework Core Strategy to ensure opinions are made known and can be taken into consideration.

RESOLVED –

(a)  That the issues raised by WARD be noted;

(b)  That the Council continue to work with the 5 neighbourhood planning areas in Outer North West, with a focus on securing designation (where not already made) and ultimately securing approval for the Neighbourhood Plan upon examination.

(c)  To note that a meeting will take place with WARD representatives and Highways and Transportation officers on 12 June 2013, which will be an opportunity to respond to and explore the issues raised at North West Outer Area Committee

To receive a report of the Director of Children’s Services informing the Area Committee on local outcomes for children and young people and providing an update on the work of the Children’s Services Directorate and of the Leeds Children’s Trust.

The Director of Children’s Services submitted a report which informed the Committee on local outcomes for children and young people and provided an update on the work of the Children’s Services Directorate and of the Leeds Children’s Trust.

In attendance to answer Members’ questions were:

Sue Rumbold – Chief Officer (Partnership Development Business Support); Jancis Andrew – Area Head of Targeted Services (West North West).

Members identified a number of typographical errors in terms of the figures presented and were assured these would be amended.

Members questioned officers on how success was measured and the need to prioritise children who are not attending school. Members also commented on the need for Children’s Services to target young people who are not in employment, education or training.

Members were informed that the first tranche of funding resources will become available in June.The Area Committee will engage with Children’s Services and young people to consider the allocation of resources and funding provision.

RESOLVED –

(a)  That the report be noted;

(b)  That the comments of the Area Committee be noted; and

(c)  That consideration be given at the September Area Committee meeting to providing financial support to young people, lacking financial resources who want to access the National Citizen Service Programme.

To receive a report of the Area Leader report presenting a refreshed Outer North West Area Committee Business Plan for 2013 – 2015.

The Chair agreed that the Item be withdrawn. The report is to be considered at a future Area Committee meeting.

To receive a report of the Assistant Chief Executive Customer Services providing the Area Committee with an update on the budget position for the Wellbeing Fund for 2012/13 and noting those projects agreed for support from the Wellbeing Fund for 2013/14.  It also highlights the current position of the Small Grants and skips pots and those Small Grants and skips that have been approved since the last meeting.

The Assistant Chief Executive (Customer Access and Performance) submitted a report outlining the current position statement of the Area Committee’s Wellbeing budget, detailing for determination those expressions of interest received for Wellbeing funding and presented for information those small grant applications which had been received to date.

Councillors Cleasby and Collins asked officers to confirm whether Rawdon children use Summer of Play facilities.

RESOLVED –

(a)  That the current position of the well-being budget as set out at Appendix 1 of the report;

(b)  That the current position of the Small Grants and skips and those Small Grants and skips that have been approved since the last meeting be noted;

(c)  That the rolling forward of the remaining Small Grants and skips budget for 2012/13 into the Small grants and skips budgets for 2013 be approved; and

(d)  That the following be agreed in respect of those expressions of interest received for well-being funding, as detailed within Section 4 of the submitted report;

    Name of Project: Summer of Play in Guiseley Rawdon and Yeadon

Ward affected: Guiseley & Rawdon and Otley & Yeadon 

Name of delivery organisation: Extended Services

Decision: £6,666 (G&R ward) £3,334 (O&Y ward) revenue  APPROVED

Name of Project: Summer of Play in Otley, Bramhope and Pool

Ward affected: Otley & Yeadon Adel & Wharfedale

Name of delivery organisation: Extended Services

Decision: £3,722 revenue APPROVED Otley & Yeadon.

  £1,860 revenue NOT APPROVED Adel & Wharfedale

To receive a report of the Assistant Chief Executive (Customer Access & Performance) which brings together a range of information relating to Area Committee business into a single report to update Members on recent sub group and forum business since the last Area Committee.

The Assistant Chief Executive (Customer Access and Performance) submitted a report which brought together a range of information regarding Area Committee business.

Children & Young People Sub Group

The Committee were informed about the Aireborough Summer Activities and the positive impact this scheme has. A report has been submitted to Executive Board with regards to the provision of Youth Services which will bring about cuts to targeted youth work in the North West Outer area.

Joint Inner & Outer Sub Group

The Committee were informed that the Sub Group had thoroughly debated the NGT scheme.

RESOLVED – that the contents of the report be noted.

To receive a report of the Assistant Chief Executive (Customer Access & Performance) setting out the roles of the Outer North West Area Committee Sub Groups and seeking nominations for elected member representatives from each ward to each sub group.

The Assistant Chief Executive (Customer Access & Performance) submitted a report which set out the roles of the of the Outer North West Area Committee Sub Groups and sought nominations for elected Member representatives from each ward to each sub group.

It was confirmed during discussion that Councillor Campbell is to sit on the Policy Sub Group replacing Councillor Lay.

This report will be reviewed whilst taking into consideration the recommendations of the Area Lead Report at the next meeting

RESOLVED

(a)  that the following Members be elected as representatives to the sub groups featured in the table below;

(b)  that the following Members be elected as Chairs to the sub groups featured in the table below; and

(c)  that the dates and times of sub group meetings for 2013/14 municipal year be as set out in the table below.

Community Safety Sub Group

Councillor Fox – Adel and Wharfedale – Chair;

Councillor Collins – Horsforth;

Councillor Wadsworth – Guiseley and Rawdon;

Councillor Lay – Otley and Yeadon.

18th June, 1pm, 17th September 2013, 14th January 2014, 22nd April 2014, 15th July 2014,

Environment Sub Group

Councillor Anderson - Adel and Wharfedale – Chair;

Councillor Wadsworth – Guiseley and Rawdon;

Councillor Cleasby – Horsforth;

Councillor Campbell – Otley and Yeadon

17th June 2013 12.00 pm, 23rd September 2013 12.00 pm, 4th November 2013  12.00 pm, 9th December 2013 12.00 pm, 3rd February 2014 12.00 pm, 24th March 2014 12.00pm.

Children and Young People’s Sub Group

Councillor P Latty – Guiseley and Rawdon  - Chair;

Councillor Fox – Adel and Wharfedale;

Councillor Collins – Horsforth;

Councillor Downes Otley and Yeadon;

5th July 2013 10.00 am, 4th October 10.00 am, 10th January 2014 10.00am, 4th April 2014 10.00 am.

Health and Well – Being Sub Group

Councillor G Latty – Guiseley and Rawdon – Chair

Councillor Anderson - Adel and Wharfedale;

Councillor Cleasby – Horsforth;

Councillor Lay – Otley and Yeadon

17th September 2013 10.00am, 28th January 2014 10.00am, 22nd April 2014 10.00am

Transport Sub Group

Councillor Cleasby – Horsforth – Chair;

Councillor Anderson - Adel and Wharfedale;

Councillor Wadsworth – Guiseley and Rawdon;

Councillor Downes - Otley and Yeadon.

*Dates for the Transport sub group have yet to be confirmed but provisional dates in July, November and March 2014 are under discussion.

Policy Sub Group

Councillor Wadsworth – Guiseley & Rawdon (Chair)

Councillor Anderson – Adel & Wharfedale

Councillor Fox –  Adel & Wharfedale

Councillor G Latty – Guiseley & Rawdon

Councillor P Latty – Guiseley & Rawdon

Councillor Cleasby - Horsforth 

Councillor Campbell - Otley & Yeadon

11th June 1.00pm, 19th November 1.00pm, 25th February 1.00pm

To receive a report of the Assistant Chief Executive (Customer Access and Performance) notifying Members of the meeting notes of the Election Working Group meeting on 28th January 2013 and allowing for discussion on them and the Timetable and Joint Review of Polling Districts, Places and Stations and Community Governance Review of all Parish and Town Council Arrangements.

The Assistant Chief Executive (Customer Access and Performance) submitted a report which notified Members of the meeting notes of the Election Working Group meeting on 28th January 2013 and allowed for discussion on them and the timetable and Joint Review of Polling Districts, Places and Stations and Community Governance Review of all Parish and Town Council Arrangements.

RESOLVED – That the report be noted

2pm Monday 17^th June 2013.

2pm Monday 17^th June 2013.