Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Chief Democratic Services Officer at least 24 hours before the meeting.)

There were no appeals against the refusal of inspection of documents.

 

1  To highlight reports or appendices which officers have identified as containing exempt information within the meaning of Section 100I of the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation   in respect of the above information.

 

3  If  the recommendation is accepted, to formally pass the following  resolution:-

 

RESOLVED – That, in accordance with Regulation 4 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 or Section 100A(4) of the Local Government Act 1972 as appropriate, the public be excluded from the meeting during consideration of those parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-‘

 

There were no resolutions to exclude the public.

There were no formal late items submitted to the agenda for considerations. However supplementary information was  admitted to the agenda by the Chair  in relation to Agenda Item 9 – “Leaf Clearance Update and Performance Report 2013” and Agenda item 10 – “Children and Young People’s sub group report” (Minute Nos. 66 and 67 refer.)

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

 

There were no declarations made.

Apologies for absence were received from Councillor C Townsley.

To confirm as a correct record the minutes of the meeting held on 4^th November 2013.

RESOLVED – The minutes of the meeting held on 4^th November 2013 were approved as a correct record.

Minute 51. Update on Welfare Benefit Changes

 

It was confirmed to members, that figures provided at Appendix 1 to the Update on Welfare Benefit Changes report had not yet been reviewed or had additional narrative added, but this information would be requested by officers.

 

Minute No. 54 Annual Community Safety Report

 

With regards to vegetation covering CCTV cameras it was confirmed to members that a meeting of relevant officers had taken place to identify which cameras across the city were affected. This information will be circulated to members.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the term of reference of the Area Committee.

 

A local resident asked members if they knew of any people finding it difficult to identify housing to either rent or buy. Members were also asked about their views on the Localism Act 2011.

 

A local resident asked whether Highways gave due consideration to how development affected traffic flow not only in the vicinity but also the knock on effect further away.

 

A local resident asked about the steps being taken to protect green space in Leeds and raised concern about proposals to build on land prone to flooding.

 

(Councillors Campbell and G Latty left the room whilst specific sites were discussed due to being Members of the City Plans Panel)

 

RESOLVED – The Committee resolved to refer the matters raised to the Chief Planning Officer for consideration and requested a response at the February meeting of the Committee.

To receive a report of the Assistant Chief Executive (Citizens and Communities) presenting details of the new information mobile library to the Outer North West Area Committee and providing an opportunity for Members to view the vehicle.

The Community Development Manager (City Development) presented a report of the Assistant Chief Executive (Citizens and Communities) which provided details on the new information mobile library.

 

Prior to discussing the report members of the Committee had the opportunity to view the facilities available in the mobile library.

 

Members asked questions about where in Leeds the Mobile Library would be focusing its resources. It was noted that there was only one vehicle for the whole of Leeds therefore it would be difficult to cover all areas. Members suggested that careful consideration needed to be given when identifying which groups of people the mobile libraries’ resources should be focused upon.

 

Members also established what services would be on offer from the mobile library and that advice on technology would be included.

 

Members suggested to the officer present that the service might wish to consider collecting old computers, wiping the hard drive and reallocating them to others.

 

Members were informed that traditional library buildings have the same facilities on offer as the new mobile library in terms of IT learning provision and internet access.

 

RESOLVED – The Committee resolved to note the contents of the report.

 

 

 

To receive a report of the Locality Manager (West and North West Leeds) update the Committee on performance on this year’s leaf-clearance programme in Outer North West Leeds.

The Locality Manager (West and North West Leeds) presented his report. The report updated the Committee on the performance of this year’s leaf clearance programme in Outer North West Leeds.

 

Members asked questions about the type of machinery currently used to clear leaves and what machinery will be used in the future.

 

Members considered the merits of various routes and areas which are swept more frequently. The Committee were informed that importance was placed on the main arterial routes in and out of Leeds City Centre to help keep gulleys clear and prevent flooding.

 

Consideration was given to the disposal of leaves following collection by the Locality Team; whether they were recycled and if the creation of ‘leaf bins’ was a possibility. The officer present confirmed he would look into this and inform members of his findings.

 

 

Following questions about support from the North West Inner Area, in terms of helping with leaf collection, it was confirmed that resources from the North West Inner Area had been used to assist the North West Outer Area.

 

RESOLVED – The Committee resolved to:

 

(a)  Locality Manager (West and North West Leeds) provides information with regards to the disposal of leaves by the Locality Teams following collection; whether or not they were recycled and if the creation of ‘leaf bins’ was a possibility;

(b)  Note the contents of the report.

To receive a report of Cllr Pat Latty and the Deputy Chief Executive. This report presents recommendations made by the Children & Young Persons Sub Group for the provision of youth activities across the Outer North West area.

Councillor P Latty presented her report which included the recommendations made by the Children and Young Person’s sub group for the provision of youth activities across the Outer North West Area.

 

With regards to the minutes from the Children and Young People sub group  of the 29th November 2013 it was confirmed that these were in draft version and would be taken to the next meeting of the sub group for approval. The draft minutes were included for information purposes as they pertained to discussions on the Youth Activity Fund applications and recommendations to approve or not.

 

Members discussed the merits and other sources of funding for the various projects.

 

RESOLVED - The Committee Resolved to approve the following recommendations as detailed within the supplementary information within Appendix A:

 

Project Name: Big Hoo Ha Studio Sessions

Amount applied for: £2,510

Lead Organisation: Big Hoo Ha

Ward venue: Otley & Yeadon

APPROVED

 

 

Project Name:  Boiler Room

Amount applied for: £1,738

Lead Organisation: Horsforth Children’s Services and Leeds Christian Community Trust

Ward venue: Horsforth

APPROVED

 

Project Name:  The Drop

Amount applied for: £2000

Lead Organisation: Equilateral Media

Ward venue: TBC

REFUSED

 

Project Name: February Half Term Creative Writing Club

Amount applied for: £150

Lead Organisation:  Aireborough Extended Services

Ward venue: Guiseley & Rawdon

APPROVED

 

 

Project Name: Inters Youth Club

Amount applied for: £1694

Lead Organisation: Horsforth Children's Services and Leeds Christian Community Trust

Ward venue: Horsforth

APPROVED

 

Project Name: Multi Activity Holiday Programme

Amount applied for: £2,000

Lead Organisation: Guiseley Community Foundation

Ward venue: Guiseley & Rawdon / Otley & Yeadon

APPROVED

 

Project Name: The Oddballs School of Theatrical Extravaganzas

Amount applied for: £1,526

Lead Organisation: Aireborough Extended Services

Ward venue: Guiseley & Rawdon

APPROVED

 

Project Name: Outdoor Activity Project

Amount applied for: £1077

Lead Organisation: Leeds sailing and Activity Centre

Ward: Otley & Yeadon

REFUSED

 

 

Project Name: Saturday Morning Dance and Gymnastics Club

Amount applied for: £300

Lead Organisation: Leeds Arts Academy

Ward venue: Guiseley & Rawdon

APPROVED

 

  Project Name: Community Learn to Skateboard Project

Amount applied for: £1595

Lead Organisation: Sk8 Safe Ltd in Partnership with Aireborough Extended Services

Ward venue: Guiseley & Rawdon

APPROVED 

 

 

Project Name: February Half Term Holiday Camp Guiseley School

Amount applied for: £460

Lead Organisation: Star Skills Sports Academy

Ward: Horsforth

APPROVED

 

 

Project Name: February Half Term Holiday Camp Horsforth School

Amount applied for: £460

Lead Organisation: Star Skills Sports Academy

Ward venue: Guiseley & Rawdon

APPROVED

 

Project Name: Up Our Street

Amount applied for: £1085

Lead Organisation: Better Leeds Communities

Ward venue: Horsforth

REFUSED

 

Project Name: ESNW Cluster Youth Provision: Friday Night Project (Age 11 – 19); Junior Youth Provision (8 - 11)

Amount applied for: £1630.40

Lead Organisation: YMCA

Ward venue: Adel & Wharfedale

APPROVED

 

 

(Councillor Carter left the meeting at 15:28 during the discussion of this item.)

To receive a report of the Assistant Chief Executive (Citizens & Communities) providing the Committee with an update on the budget position for the Wellbeing Fund for 2013/14.  The report highlights the current position of the Small Grants and skips pots and those Small Grants and skips that have been approved since the last meeting. It also provides an update on the Youth Activity Fund and asks the Area Committee to consider applications for funding from this budget.

The Committee received a report of the Assistant Chief Executive (Citizens and Communities) which provided Members with an update on the budget position for the Wellbeing Fund for 2013/14.  The report also highlighted the current position of the Small Grants and skips pots and those Small Grants and skips that have been approved since the last meeting. Members discussed the sale of Council assets and where this money would be allocated. Members also sought clarification about the rules surrounding capital and revenue spend by Area Committees. Officers advised members that further information would be provided at the next Area Committee.

RESOLVED – The Committee resolved:

(a)To note the current budget position for the Wellbeing Fund for 2013/14  as set out within Appendix 1 of the submitted report;

(b)To note the current budget position for the Capital Wellbeing Fund for 2013/14 as set out in Table 1 of the submitted report;

(c)That the following be agreed in respect of those expressions of interest received for Wellbeing funding detailed at section 3.4 within the submitted report which have been received since the last Area Committee; 

Project	Adel & Wharfedale	Guiseley & Rawdon	Horsforth	Otley & Yeadon	Decision
St Margaret’s Parish Centre Acoustic Panels	-	-	£3,000	-	Approved

 

(d) To note the current position of the Small Grants and skips pots and the

 skip that has been approved since the last meeting as detailed within 

Table 2 and 3 of the submitted report.

 (Councillor P Latty left the meeting at 16:10 during following discussion of this item.)

 

To receive a report of the Assistant Chief Executive (Citizens and Communities bringing together a range of information relating to Area Committee business into a single report to update the Committee on recent sub group and forum business and also project and service activity.

The Assistant Chief Executive (Citizens and Communities) submitted a report which brought together a range of information relating to Area Committee business into a single report to update Members on recent sub group and forum business and also project and service activity.

 

Members discussed how best the Area Committee could work with Neighbourhood Forums and Town and Parish Councils within the North West Outer Area regarding neighbourhood planning. It was noted that a report on neighbourhood planning would be received by the Committee at its next meeting in February.

 

RESOLVED – The Committee resolved to note the contents of the report.

 

To receive a report of the Assistant Chief Executive (Customer Access & Performance) which formally notifies the Committee that the minutes of Area Chairs Forum meetings will be brought to Area Committee meetings as a regular agenda item, and to give a brief overview of the Area Chairs Forum meetings.

The Assistant Chief Executive (Citizens and Communities) submitted a report which formally notified Members that the minutes of the Area Chairs Forum meetings will be brought to the Area Committee meetings as a regular agenda item, and to give a brief overview of the Area Chairs Forum meetings.

 

 

RESOLVED – The Committee resolved that the contents of the report be noted.

Monday 2pm, 3^rd February 2014. St Margaret’s Parish Centre, Horsforth.

Monday 2pm, 3^rd February 2014, St Margaret’s Parish Centre, Horsforth.