Agenda and minutes

The Chair paid tribute to Councillor Fox, who recently passed away, highlighting his contribution to the work of the Committee. Other Members highlighted Councillor Fox’s other achievements.

A minutes silence was held prior to the commencement of business.

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Chief Democratic Services Officer at least 24 hours before the meeting.)

There were no appeals against the refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information within the meaning of Section 100I of the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation   in respect of the above information.

3  If  the recommendation is accepted, to formally pass the following  resolution:-

RESOLVED – That, in accordance with Regulation 4 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 or Section 100A(4) of the Local Government Act 1972 as appropriate, the public be excluded from the meeting during consideration of those parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-‘

There were no resolutions to exclude the public.

There were no formal late items submitted to the agenda. However supplementary information in relation to Agenda Item 10 – Wellbeing fund Update Report had been circulated and published prior to the meeting “Appendix  Outer North West Area Committee – Wellbeing Monitoring”

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

No declarations were made.

There were no apologies.

To confirm as a correct record the minutes of the meeting held on 24^th March 2014.

RESOLVED – The minutes of the meeting held 24^th March 2014 were approved as a correct record.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for Members of the public to make representations or ask questions on matters within the terms of reference of the Area Committee.

On this occasion no members of the public were present.

To receive a report of the City Solicitor which explains the arrangements for the election of Chairs for Community Committees and that in line with this process, to recommend that this Area Committee elect a Member to the position of Community Committee Chair for the 2014/2015 municipal year.

The City Solicitor submitted a report which explained the arrangements for the election of Chairs for Community Committees and that in line with this process recommended that this Area Committee elect a Member to the position of Community Committee Chair for the 2014/15 municipal year.

Appended to the report was a copy of Paragraph 5 of the Area Committee Procedure Rules which dealt with the process by which Chairs for Area Committees were elected (Appendix 1 referred).

It was reported that one nomination had been received for Community Committee Chair on behalf of Councillor P Wadsworth.

 RESOLVED - The Committee resolved:

(a)  That the contents of the report and appendix be noted; and

(b)  That Councillor P Wadsworth be elected as Outer North West

    Committee Chair for the 2014/2015 Municipal Year.

To receive a report of the Assistant Chief Executive (Citizens and Communities). The purpose of this report is to put forward a number of themed topics for Members to consider.  These topics will form the basis for the Outer North West Community Committee engagement activity in 2014/15.

The Assistant Chief Executive (Citizens and Communities) submitted a report which put forward a number of themed topics for Members to consider. These topics would form the basis of the Outer North West Community Committee engagement activity in 2014/15.

Members discussed the report in detail and considered that they would like to come up with ideas for themes through the sub  groups and in line with the terms of reference of the Committee.

Members discussed the role of the Committee in the future and how it could best involve the local community bearing in mind the limited resources available to it.

RESOLVED – The Committee resolved to request that the Sub Groups  consider topics for the committee to focus on during the 2014/15 municipal year.

To receive a report of the Assistant Chief Executive (Citizens & Communities) which provides members with an update on the budget position for the Wellbeing fund for 2014/15.  The report highlights the current position of the Small Grants and skips pots and those small grants and skips that have been approved since the last meeting. The report also provides an update on the Youth Activity Fund and asks the Area Committee to consider applications for funding from this budget. The report also provides details of well-being projects the Area Committee has funded annually over the last 3 years at appendix 2. Current monitoring information is provided at appendix 3.

The Assistant Chief Executive (Citizens and Communities) submitted a report which provided the Committee with an update on the budget position for the Wellbeing fund for 2014/15.  The report highlighted the current position of the Small Grants and skips pots and those small grants and skips that have been approved since the last meeting.

It also provided an update on the Youth Activity Fund and asked the Committee to consider applications for funding from this budget.

The report also provided details of well-being projects the Area Committee has funded annually over the last 3 years and current monitoring information was also provided.

With regards to Appendix 2 of the submitted report which highlighted revenue projects  funded annually for the last 3 years , members discussed whether or not these projects should receive  further funding . Members were concerned that in light of the reduction in the wellbeing budget,,  annual projects take up a significant  amount of the money that can be allocated.

Members felt that regularly funded projects should be reviewed on an annual basis.

Members agreed that they were happy that the money allocated for the North West Outer Area Committee was divided into 4 pots representing the 4 wards and that Members of the individual wards allocated the money appropriately.

Members gave consideration to preparing guidelines for funding and also the possibility of money being loaned and then repaid by organisations.

The Youth Activity Funding was discussed.  Members raised concerns that some projects cannot be funded wholly from Youth Activity Funding due to age restrictions on the funding.

RESOLVED – the Committee resolved to:

(a)  Note the current budget position for the Wellbeing Fund for 2014 as detailed at Table 1 and Appendix 1 of the submitted report.

(b)  Agree that Wellbeing Funding be determined by members in line with current practice and that regularly funded projects be reviewed on an annual basis;

(c)  That the following be agreed in respect of those expressions of interest received for Wellbeing funding detailed at section 3.4 within the submitted report which have been received since the last Area Committee;

(d) The Chair of the Children & Young People’s Sub Committee write to the Children’s Services Executive Member requesting that the age range for Youth Activity Funding be lowered.

(d) That the following be agreed with a 1/3 of the cost of the project funded by Youth Activity Fund and the remainder coming from the Well-being budget:

(e) That the following be agreed in respect of Youth Activity Funding  detailed at Appendix  ...  view the full minutes text for item 114.

The Assistant Chief Executive (Citizens and Communities) submitted a report which formally notified Members that the minutes of the Area Chairs Forum meetings will be brought to the Area Committee meetings as a regular agenda item, and to give a brief overview of the Area Chairs Forum meetings.

Members sought assurance from the Chair that the process for accessing Council provided facilities was fair to all and not monopolised by certain groups.

RESOLVED – The Committee resolved

(a)  That the contents of the report be noted; and

(b)  The West North West Area Lead provide an update on the Community Centre Review. 

6pm, Wednesday 16^th July 2014 at Yeadon Town Hall.

Members gave consideration to the next meeting of the committee and felt that more Members would be able to attend if the meeting was moved to 1:30pm Monday 14th July 2014.

RESOLVED – The Committee resolved to move the July meeting of the Committee to 1:30pm Monday 14th July 2014.