Agenda, decisions and minutes

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct

Councillor Lancaster declared a personal and prejudicial interest in Agenda Item 6 due to the application for funding from Meanwood Elderly Neighbourhood Action (MENA) as she is Joint Chair of the organisation.  This application was subsequently deferred for consideration at a future meeting as Councillor Lancaster’s withdrawal from the would render the meeting inquorate.

Apologies for absence were submitted on behalf of Councillors Harker and Harris.

To receive and consider the report of the East North East Area Manager

Executive Fucntion

RESOLVED –

(1)  That the allocation of the Area Committee’s budgets for 2008/09 as set out in table 1; in particular the introduction of a trial commissioning budget to be overseen by the WBF working group be agreed;

(2)  That the additional role for the WBF Working Group in monitoring progress of outcomes in the Area Delivery Plan and in particular how well the Wellbeing Budget is being used to support improved local outcomes; with responsibility to recommend virements between headings to Area Committee be approved; and

(3)  That the following decisions on Wellbeing funds be made:

(i)  Deen Enterprises Community Forum - Youth Club - £2,198.05 - approved

(ii)  Chapel Allerton Arts Festival - £10,000 - approved

(iii)  Tai Chi Classes, Meanwood Elders Neighbourhood Association (MENA) - item deferred

(iv)  West Park Street Nameplate Signs - £3,379.68 - approved

(v)  Meanwood Parkside Road Allotments - £1,100 - approved

(vi)  Nelson Mandela Birthday Party - £400 - approved.

The report of the East North East Area Manager recommended a rationale for the 2008/09 Wellbeing revenue allocation to support the continuation of a Small Grants Scheme and Ward-based pots and introduced a trial approach to the commissioning of activities linked to outcomes identified in the approved Area Delivery Plan (ADP).

The report sought to strengthen the role that the Well Being Fund Working Group (WBF) played for the Area Committee by giving it authority over the commissioning process and responsibility to ensure priority outcomes in the ADP were addressed through the use of Wellbeing funds.

The report also presented a number of applications for use of Wellbeing funds for approval following consideration by the WBF Working Group.

Members attention was brought to appendix one of the report which detailed the decision making process for spending from the small grants scheme, ward pots and the commissioning budget.  Changes to how Wellbeing funds would be distributed were highlighted and Members were reminded of how this would meet Area Delivery Plan priorities.  The future role of the Wellbeing Fund Working Group was also discussed along with the possibility of inviting organisations to meetings to give presentations, report on their applications or speak under the Open Forum.

Consideration was given to the following Wellbeing fund applications:

• Chapel Allerton Arts Festival – this application had been referred by the Wellbeing Fund Working Group following a request for a breakdown of the event costs.  Details of these were appended to the report.
• Deen Enterprises Community Forum – application for purchase of new equipment.
• West Park Street Nameplates – to fund the refurbishment and replacement of existing cast iron nameplates.
• Meanwood Parkside Road Allotments – to fund the installation of a power supply to a communal hut,  It was reported that £500 had already been raised towards the total cost.
• Nelson Mandela Birthday Party – to fund an event to celebrate the 90^th birthday of Nelson Mandela.

RESOLVED –

(1)  That the allocation of the Area Committee’s budgets for 2008/09 as set out in table 1; in particular the introduction of a trial commissioning budget to be overseen by the WBF working group be agreed.

(2)  That the additional role for the WBF Working Group in monitoring progress of outcomes in the Area Delivery Plan and in particular how well the Wellbeing Budget is being used to support improved local outcomes; with responsibility to recommend virements between headings to Area Committee be approved.

(3)  That the following decisions on Wellbeing funds be made:

(i)  Deen Enterprises Community Forum – Youth Club - £2,195.05 – approved

(ii)  Chapel Allerton Arts Festival - £14,000 – approved

(iii)  Tai Chi Classes, Meanwood Elders Neighbourhood Association (MENA) – item deferred to the next meeting of the Area Committee.

(iv)  West Park Street Nameplate Signs - £3,379.68 – approved

(v)  Meanwoood Parkside Road Allotments - £1,100 – approved

(vi)  Nelson Mandela Birthday Party - £400 – approved

The Chair asked that thanks be recorded to Sheila Fletcher who was leaving the East North East Area Management team to take a post in West Leeds.  He thanked her for her hard work and commitment and wished her all the best in her new role.

Monday, 1 September at 4.00 p.m.

Monday, 1 September 2008 at 4.00 p.m.