Contact: Andy Booth (0113) 24 74325 Email: andy.booth@leeds.gov.uk
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Late Items To identify items which have been admitted to the agenda by the Chair for consideration
(The special circumstances shall be specified in the minutes)
Minutes: In accordance with his powers under Section 100(B)(4)(b) of the Local Government Act 1972, the Chair agreed to admit to the agenda as a late item, a report entitled Consultation on Day Care Services for Older People. This was to allow Members feedback into the consultation within the deadlines before submission of the consultation to Executive Board.
Additional information was also submitted in respect of the following items:
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Declaration of Interests To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct Minutes: Councillor Wadsworth declared a personal interest in Agenda Item 8, Streetscene Grounds Maintenance Future Procurement Strategy due to his role as a Deputy Executive Member. Minute No. 48 refers
Councillor Lobley declared a personal interest in Agenda Item 12, 2009/10 Well Being Fund due to the application for funding from Radio Fever and the reports reference to his interview with Radio Fever. Minute No. 52 refers.
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Apologies Minutes: Apologies for absence were submitted on behalf of Councillors Harris and Taylor.
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Open Forum In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.
Minutes: The agenda made reference to the provision contained in the Area Committee Procedure rules for an Open Forum Session at each ordinary meeting of an Area Committee, for members of the public to ask questions or to make representations on matters within the terms of reference of the Area Committee. On this occasion, no matters were raised under this item by those members of the public who were in attendance.
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To confirm as a correct record the attached minutes of the meeting held on 7 September 2009 Minutes: RESOLVED – That the minutes of the meeting held on 7 September 2009, be confirmed as a correct record.
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Matters arising from the Minutes Minutes: Minute No. 25 – CCTV (2008/09) Annual report A response had been received regarding the use of stand alone cameras. This was not supported by Safer Leeds due to criminal damage and renewal costs and contract issues. More detailed information to be submitted to Members following the meeting.
Minute No.39 – Area Delivery Plan Update Report It was confirmed that Bus Vale Recreation Ground was the ground used by Meanwood Rugby Club.
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LCC Day services for Older People consultation PDF 68 KB To receive and consider the attached report of the Director of Adult Social Services Minutes: The report of the Director of Adult Social Services informed the Committee of proposals and ongoing consultation surrounding the provision of day services across the City.
The Chair welcomed Dennis Holmes, Deputy Director – Strategic Commissioning to the meeting.
It was reported that consultation was taking place with all Area Committees with regards to the provision of Day Care Services for Older People. There were no day centres in the Inner North East area that would be affected and the report gave details of constituents in the area who accessed day centre services elsewhere across the City. Day centre attendance had declined across the City and there was spare capacity across the service. Individuals also had increased alternative options for provision of care due to the introduction of personalised services and direct payments.
In response to Members comments and questions, the following issues were discussed:
RESOLVED –
(1) That the report be noted (2) That any further comments be forwarded to Dennis Holmes.
(Councillor Lancaster declared a personal interest in this item due to her involvement with Meanwood Elderly Neighbourhood Action as did Councillors Kendall and Lobley due to their involvement with Community Action for Roundhood Elderly).
(Councillor Dowson joined the meeting at 4.10 p.m. during the discussion on this item).
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Streetscene Grounds Maintenance Future Procurement Strategy PDF 85 KB To receive and consider the attached report of the Chief Environmental Services Officer
Time 15 Mins (Council Function) Minutes: The report of the Chief Environmental Services Officer informed Members of existing arrangements for grounds maintenance provision and the current position in regards to the procurement proposals for a new grounds maintenance contract. It also provided an overview of the client base and governance arrangements along with the consultation process regarding the proposals for a new contract. The views of the Area Committee were sought on the development of the contract specification and client consultation process.
The Chair welcomed Roger Foyle, Area Development Manager and Tony Saynor, East North East Homes to the meeting.
It was reported that consultation had commenced regarding the provision of a new and hopefully improved contract that would commence in March 2011. Members attention was brought to the outline specification and scope of works covered by the contract and issues such as frequency and length of grass cutting, enhanced services, shrubs, hedges and monitoring arrangements were highlighted.
In response to Members comments and questions, the following issues were discussed:
RESOLVED – That the report be noted.
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PFI Round 6 Update Report PDF 105 KB To receive and consider the attached report of the Chief Regeneration Officer
Time 20 Mins (Council Function) Additional documents: Minutes: The report of the Chief Regeneration Officer updated the Area Committee on the principles of the Private Finance Initiative (PFI) Round 6 Lifetime Neighbourhoods for Leeds (LNL) project in advance of the formal consultation between November and December 2009. An additional document, Appendix 2 – Community Consultation Plan was submitted at the meeting.
The Chair welcomed Michelle Anderson, Senior Project Manager, Regeneration Services to the meeting.
It was reported that the initial sites to be consulted on would be reported to the Area Committee at its next meeting. Members attention was brought to the following issues:
In response to Members comments and questions, the following issues were discussed:
· The majority of
the sites identified are cleared sites.
RESOLVED –
(1) That the principles of the Round 6 Lifetime Neighbourhoods for Leeds (LNL) project be noted. (2) That the proposals are also subject to consultation with other stakeholders including ALMO Boards and affected tenants and residents and approval of the Outline Business Case (OBC) by the Homes and Communities Agency (HCA) be noted. (3) That the principles of the project and the consultation plan at appendix 2 be noted.
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Community Centres Update Report PDF 135 KB To receive and consider the attached report of the Director of Environment and Neighbourhoods.
Time 15 Mins (Executive Function) Additional documents:
Decision: RESOLVED – That the report be noted.
Minutes: The report of the Director of Environment and Neighbourhoods provided the Area Committee with the following:
The Chair welcomed Liz Jarmin, Neighbourhood Services Manager and Trudie Canavan, Community Issues Officer to the meeting.
Members attention was brought to general issues surrounding community centres detailed in the report, in particular budget information and Corporate Property Management (CPM). It was reported that CPM would provide each Area Committee with a breakdown of services in their area. Further issues raised included the following:
In response to Members comments and questions, the following issues were discussed:
RESOLVED – That the report be noted.
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Priority Neighbourhood Proposals PDF 104 KB To receive and consider the attached report of the Director of Environment and Neighbourhoods
Time 15 Mins (Executive Function) Additional documents:
Decision: RESOLVED –
(1) That the report be noted. (2) That the three priority neighbourhoods proposed for the Inner North East as define in Appendix A and the identification of the Brackenwoods for a localised action plan be approved. (3) That sufficient Wellbeing revenue funding as set out in paragraph 33 to allow the continuation of the existing Neighbourhood Management post beyond 2009/190 for a further 3 years be approved. This being subject to a revised job description as set out in paragraph 32, annual performance review and availability of funding.
Minutes: The Director of Environment and Neighbourhoods submitted a report – Priority Neighbourhoods – Building on the Intensive Neighbourhood Management Approach.
Members attention was brought to the following issues:
In response to Members comments and questions, the following issues were discussed:
RESOLVED –
(1) That the report be noted. (2) That the three priority neighbourhoods proposed for the Inner North East as defined in Appendix A and the identification of the Brackenwoods for a localised action plan be approved. (3) That sufficient Wellbeing revenue funding as set out in paragraph 33 to allow the continuation of the existing Neighbourhood Management post beyond 2009/10 for a further 3 years be approved. This being subject to a revised job description as set out in paragraph 32, annual performance review and availability of funding.
(Councillor Lancaster was elected as Chair for the duration of this item as Councillor Lobley was absent from the meeting at the beginning of the discussion. Councillor Lobley resumed the Chair immediately after).
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2009/10 Well Being Fund PDF 135 KB To receive and consider the attached report of the East North East Area Manager
Time 15 Mins (Executive Function)
Additional documents:
Decision: RESOLVED –
(1) That the report be noted. (2) That the following decisions be made in respect of Wellbeing applications: (i) Installation of safety nets at Prince Philip Sports fields - £10,149 capital - Approved (ii) Meanwood Cricket Club – Fencing improvements - £6,500 capital - Approved (iii) Radio Fever – Community Project Worker - £8,000 revenue - Approved (iv) Stainbeck Church – Improvements to hall and facilities - £15,000 - Approved
(3) That the following corrections and amendments to budget allocations be agreed and noted: (i) the amount awarded to the Chapel Allerton Arts Festival be corrected to £2,500 (ii) to agree to vire £2,970 into the environment allocation where the cost of the Moortown Design Statement will be met from (iii) to note the success in fully committing the capital wellbeing budget with a small over programming and agree to reduce the amount earmarked for alleygating projects if necessary (iv) agree the suspension of applications for wellbeing capital until a future year’s allocation is confirmed
Minutes: The report of the East North East Area Manager contained details of proposed projects/activities to deliver local actions relating to agreed themes and outcomes of the Area Delivery Plan. The projects had been discussed at a meeting of Area Committee’s Member Well-Being Group and their recommendations were included for noting and/or approving. The latest financial position of the Wellbeing (revenue and capital) budget was also provided as appendix A and B. Discussion was held regarding the following applications:
Further discussion included the following:
RESOLVED –
(1) That the report be noted. (2) That the following decisions be made in respect of Wellbeing applications: (i) Installation of safety nets at Prince Philip Sports fields for Chapeltown Youth Football Development Centre - £10,140 capital – Approved subject to decisions outlined in paragraph 10 of the report (ii) Meanwood Cricket Club – Fencing improvements - £6,500 capital - Approved (iii) Radio Fever – Community Project Worker - £8,000 revenue – Approved subject to match funding being approved by East Inner Area Committee (iv) Stainbeck Church – Improvements to hall and facilities - £15,000 - Approved
(3) That the following corrections and amendments to budget allocations be agreed and noted: (i) the amount awarded to the Chapel Allerton Arts Festival be corrected to £2,500 (ii) to agree to vire £2,970 into the environment allocation where the cost of the Moortown Design Statement will be met from (iii) to note the success in fully committing the capital wellbeing budget with a small over programming and agree to reduce the amount earmarked for alleygating projects if necessary (iv) agree the suspension of applications for wellbeing capital until a future year’s allocation is confirmed
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Date and Time of Next Meeting Monday, 7 December 2009 at 4.00 p.m. Minutes: Monday, 7 December 2009 at 4.00 p.m.
The meeting concluded at 6.40 p.m.
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