Agenda, decisions and minutes

To elect an Area Committee Chair for the 2010/11 municipal year.

Report of Chief Democratic Services Officer attached.

A report was submitted by the Chief Democratic Services Officer which outlined the arrangements for the annual election of Chair of the North East (Inner) Area Committee.  It was reported that two nominations for the position of Chair had been received on behalf of Councillors Kendall and Rafique.

RESOLVED –

(a)  That the contents of the report be noted;

(b)  That following a vote by those Elected Members present at the meeting, Councillor Rafique be elected Chair of the North East (Inner) Area Committee for the 2010/2011 municipal year.

(Councillor Rafique took the Chair)

The Chair welcomed all in attendance to the first North East (Inner) Area Committee meeting of the new municipal year and invited Members and Officers present to introduce themselves to the meeting.

(Councillor Lancaster joined the meeting at 4.03 pm during the consideration of this item.)

To identify items which have been admitted to the agenda by the Chair for consideration

(The special circumstances shall be specified in the minutes)

The Chair admitted to the agenda the following supplementary information to be considered as part of agenda item 14, Local Authority Appointments to Outside Bodies 2010/11:

-  An update on Moor Allerton Elderly Care (MAECare) with a request that the Area Committee consider making an appointment to this Outside Body for 2010/11.  Also submitted was an updated schedule of Area Committee appointments to Outside Bodies in the inner north east area (Minute No. 15 refers).

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct

Councillors Dowson, Hamilton, Hussain and Lancaster declared a personal interest in agenda item 11, Well-Being Fund 2010/11 (application by Leeds City Credit Union), in their capacity as Member’s of Leeds City Credit Union.  Councillor Dowson also declared a personal and prejudicial interest in this item as Director of Groundwork Leeds, but had already left the meeting prior to consideration of the item (Minute No. 12 refers).

Councillor Rafique declared an interest in agenda item 11, Well-Being Fund 2010/11 (application by West Yorkshire Police NPT), in his capacity as a member of the Divisional Community Safety Partnership.  On the basis that the interest was personal and prejudicial, he withdrew from the meeting during the consideration of the item and did not vote (Minute No. 12 refers).

Councillor Lobley declared a personal interest in agenda item 11, Well-Being Fund 2010/11, in his capacity as a Director of Renew and Renewal Ltd (Minute No. 12 refers).

Councillors Lobley and Kendall declared a personal interest in agenda item 14, Local Authority Appointments to Outside Bodies, in their capacity as Member’s of Community Action for Roundhay Elderly (CARE) (Minute No. 15 refers)

Further declarations of interest were made at later points in the meeting (Minute Nos. 9 and 12 refer.)

An apology for absence was submitted on behalf of Councillor Harris.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  On this occasion, there were no matters raised under this item by members of the public.

To confirm as a correct record the attached minutes of the meeting held on 15^th March 2010.

RESOLVED – That the minutes of the meeting held on 15^th March 2010 be confirmed as a correct record.

Members wished to place on record their thanks to former Councillors Harker and Wadsworth for their hard work and positive contribution to the Area Committee’s work.

Minute No. 91 – Leeds City Credit Union Branch Network

One Member requested an update in relation to the Area Committee’s request for a costed options appraisal to be conducted.  The Area Manager reported that due to staffing and budget constraints, a costed options appraisal had not been completed.

To receive and consider the attached report of the East North East Area Manager.

RESOLVED –

(a)  That the report and information appended to the report, including the agreement between partner organisations to provide greater support and attendance at public Police and Community Together (PACT) meetings, be noted

(b)  That the “Working Together” Community Engagement Strategy for 2010/11, be approved

(c)  That appointments in relation to the new Community Leadership Teams (CLTs) for 2010/11 be agreed at Ward Member meetings and endorsed by the Area Committee

(d)  That the Area Management Team be given authority to work with relevant ward members on establishing the CLTs for priority neighbourhoods, as set out in the strategy

(e)  That the Area Management Team works with Moortown ward members on developing the best approach to managing partnership and community engagement activity in the Moor Allerton priority neighbourhood and bring back recommendations to the Area Committee.

The East North East Area Manager submitted a report which presented a proposed new Community Engagement Strategy “Working Together” for the Inner North East Area Committee 2010/11.

The following information was appended to the report:

-  Inner North East Priority Neighbourhoods Framework

-  Review of Police and Communities Together (PACT) Meetings.

The Area Manager, Rory Barke, presented the report and responded to Members’ questions and comments.

In brief summary, the main areas of discussion were:

• Clarification about priority neighbourhood boundaries – the Area Manager agreed to provide Members with details of the map boundaries.
• Community engagement work across north east inner and the need to make better use of the citizen’s panel and survey work.
• Members welcomed the review and development of Police and Communities Together (PACT) meetings, but felt there was a need to develop local knowledge and experience, particularly in relation to Council issues, and for meetings to be linked to existing meetings and networks in the area.

RESOLVED –

(a)  That the report and information appended to the report, including the agreement between partner organisations to provide greater support and attendance at public Police and Community Together (PACT) meetings, be noted

(b)  That the “Working Together” Community Engagement Strategy for 2010/11, be approved

(c)  That appointments in relation to the new Community Leadership Teams (CLTs) for 2010/11 be agreed at Ward Member meetings and endorsed by the Area Committee

(d)  That the Area Management Team be given authority to work with relevant Ward Members on establishing the CLTs for priority neighbourhoods, as set out in the strategy

(e)  That the Area Management Team works with Moortown Ward Members on developing the best approach to managing partnership and community engagement activity in the Moor Allerton priority neighbourhood and bring back recommendations to the Area Committee.

(Councillor Lancaster declared a personal interest in this item in her capacity as a Member of West Yorkshire Police Authority.)

Report of NE Divisional Community Safety Partnership attached.

The East North East Divisional Community Safety Partnership submitted a report which provided an overview of the performance of the North East Divisional Community Safety Partnership and ward based Neighbourhood Policing Teams.

The following information was appended to the report:

-  Final Divisional targets for 2009/10 based on actual outturns and Divisional targets set for 2010/11

-  Structure Chart of the Divisional Community Safety Partnership

-  Timetable of Champion Days of Action 2010

-  Proceeds of Crime Act – Summary of allocations in the inner north east area.

The Chair welcomed to the meeting, Superintendent Tim Kingsman, West Yorkshire Police and Beverley Yearwood, Area Community Safety Co-ordinator, to present the report and respond to Members’ questions and comments.

On behalf of the Area Committee, the Chair congratulated Beverley Yearwood, who had recently made the finals of the Local Government Worker of the Year award.

In brief summary, the main areas of discussion were:

• Concern by local residents about the bottle bank sited at Lidgett Lane, particularly due to noise disturbance.  It was reported that there were ongoing discussions in relation to potentially removing the bottle bank.
• Concern about the issue of vulnerable people being “ripped off” by bogus contractors.  It was advised that discussions were being held with trading standards and the local community about introducing ‘no cold calling zones’.
• Clarification about the practice of ‘stop and account’, particularly in terms of targeting young people and the difference between this and ‘stop and search’.
• Clarification that under para. 52 of the report, ‘confidence in local policing’, March 2010 figure should have read 66.5% not 57.7%.

RESOLVED – That the report and information appended to the report be noted.

(Councillor Dowson left the meeting at 4.50 pm at the conclusion of this item.)

To receive and consider the attached report of the Director of Environment and Neighbourhoods.

RESOLVED – That the report and information appended to the report be noted.

The Director of Environment and Neighbourhoods submitted a report which highlighted the services provided by Leeds City Council Community Safety CCTV, particularly in terms of demonstrating the effectiveness of the service in reducing the fear of crime and facilitating the apprehension and detection of offenders in areas covered by CCTV.

Appended to the report was a summary of incidents reported in the inner north east area.

RESOLVED – That the report and information appended to the report be noted.

To receive and consider the attached report of the East North East Area Manager.

RESOLVED –

(a)  That the following decisions be made in relation to the well-being (revenue) funding proposals which had been submitted for determination at the meeting:

-  Exhale Training – Training Scheme and Promotional Material – £6,000 (ADP Theme – Healthy Living) – £4,000 approved towards training provision for 40 people

-  ZEST Meanwood – Family Projects – £5,160 (ADP Theme – Healthy Living) –  £1,500 approved towards projects 3 and 4

-  CANPLAN – Open Day and Printing of Plan – £1,325 (ADP Theme – Community Life) – £1,325 approved

-  Chapel Allerton Food Festival – Village Fete and Food Festival – £1,500 (ADP Theme – Community Life) – Funding of £1,500 approved by the East North East Area Manager.  Decision endorsed by the Area Committee.

-  Leeds City Council Youth Service and Extended Services – Young People’s Accredited Out of School Activities – £11,605 (ADP Theme – Learning for All) – £8,500 approved (pre-learner driver, confidence building and hair and beauty elements not supported)

-  Leeds Ahead – Business and Community Projects – £4,500 (ADP Theme – Learning for All) – £4,500 approved

-  Child Seasons – Holiday Playscheme and Equipment – £12,500 (ADP Theme – Things to Do) – £500 small grant approved, subject to clarification of registered charity, voluntary/community group or not-for-profit-organisation status.

-  Groundwork Leeds – Stonegates Playspace – £9,639 (ADP Theme – Clean and Green) – £7,163 approved (The Well-being Fund Working Group was supportive of the project with the exception of the artwork entrance feature, subject to a review of the design at a Moortown ward meeting, and the involvement of the local Neighbourhood Policing Team)

-  DOJO – Club Panda – £10,000 (ADP Theme – Learning for All) – £8,500 approved, subject to further documentary evidence being provided. (The Well-being Fund Working Group recommended that the trips be reduced to once a week and was not supportive of the food element)

-  Area Management Team – 2010 Volunteer Thank You Event – £2,000 (ADP Theme – Community Life) – £2,000 approved

-  West Yorkshire Police Neighbourhood Police Team – Cold Calling Reduction Project – £1,800 (ADP Theme – Safer Neighbourhoods) – £1,200 approved to Roundhay, Moortown and Alwoodley NPT and £600 to Chapel Allerton NPT.

-  Area Management – Consultation and Community Engagement – £3,000 (ADP Theme – Community Life) – £3,000 approved

-  Area Management – Materials for Probation and Leeds Ahead – £1,000 (ADP Theme – Clean and Green) – £1,000 approved

-  Area Management – Community Skips Budget – £5,000 (ADP Theme – Clean and Green) – £5,000 approved, subject to review of allocation across the inner north east area

-  Leeds City Credit Union – Chapetown Joint Service Centre Partnership (ADP Theme – Local Economy) – £5,000 approved.

(b)  That the following decisions be made in relation to the well-being (capital) funding proposals which had been submitted for determination at the meeting:

-  Chapeltown Youth Development Centre (CYDC) – New Portable Goalposts – £4,833.95  ...  view the full decision text for item 12.

The East North East Area Manager submitted a report which presented proposed projects and activities relating to the agreed themes and outcomes of the Area Delivery Plan.  Members were invited to determine the capital and revenue proposals as detailed within the report.

Appended to the report was the latest financial position of the well-being (revenue and capital) budget. 

Sharon Hughes, Area Management Officer, presented the report and responded to Members’ questions and comments

In brief summary, the main highlighted points were:

• In relation to the youth services and extended services project for out of school activities, Members requested further information about the locations to be used to deliver vocational activities.
• There was a request for a representative of the Probation Service to attend future Ward Member briefings.
• It was agreed by Area Management to undertake a review of spending on community skips and report back to the Area Committee.

RESOLVED –

(a)  That the following decisions be made in relation to the well-being (revenue) funding proposals which had been submitted for determination at the meeting:

-  Exhale Training – Training Scheme and Promotional Material – £6,000 (ADP Theme – Healthy Living) – £4,000 approved towards training provision for 40 people

-  ZEST Meanwood – Family Projects – £5,160 (ADP Theme – Healthy Living) –  £1,500 approved towards projects 3 and 4

-  CANPLAN – Open Day and Printing of Plan – £1,325 (ADP Theme – Community Life) – £1,325 approved

-  Chapel Allerton Food Festival – Village Fete and Food Festival – £1,500 (ADP Theme – Community Life) – Funding of £1,500 approved by the East North East Area Manager.  Decision endorsed by the Area Committee.

-  Leeds City Council Youth Service and Extended Services – Young People’s Accredited Out of School Activities – £11,605 (ADP Theme – Learning for All) – £8,500 approved (pre-learner driver, confidence building and hair and beauty elements not supported)

-  Leeds Ahead – Business and Community Projects – £4,500 (ADP Theme – Learning for All) – £4,500 approved

-  Child Seasons – Holiday Playscheme and Equipment – £12,500 (ADP Theme – Things to Do) – £500 small grant approved, subject to clarification of registered charity, voluntary/community group or not-for-profit-organisation status.

-  Groundwork Leeds – Stonegates Playspace – £9,639 (ADP Theme – Clean and Green) – £7,163 approved (The Well-being Fund Working Group was supportive of the project with the exception of the artwork entrance feature, subject to a review of the design at a Moortown ward meeting, and the involvement of the local Neighbourhood Policing Team)

-  DOJO – Club Panda – £10,000 (ADP Theme – Learning for All) – £8,500 approved, subject to further documentary evidence being provided. (The Well-being Fund Working Group recommended that the trips be reduced to once a week and was not supportive of the food element)

-  Area Management Team – 2010 Volunteer Thank You Event – £2,000 (ADP Theme – Community Life) – £2,000 approved

-  West Yorkshire Police Neighbourhood Police Team – Cold Calling Reduction Project  ...  view the full minutes text for item 12.

To receive and consider the attached report of the East North East Area Manager.

RESOLVED – That the report and information appended to the report be noted.

The Director of Environment and Neighbourhoods submitted a report which provided the Area Committee with a quarterly update on activity and actions in the agreed priority neighbourhoods within the inner north east area.

Appended to the report were the Neighbourhood Improvement Action Plans for Meanwood and Chapeltown and Scott Hall.

The Chair welcomed to the meeting, Steve Lake, Neighbourhood Manager (Inner North East), to present the report.

Members requested that consideration be given to developing work on the Stonegates Estate and including this in the Meanwood priority neighbourhood.

RESOLVED – That the report and information appended to the report be noted.

To receive and consider the attached report of the Director of Environment and Neighbourhoods.  

The Director of Environment and Neighbourhoods submitted a report which presented a summary of the Area Functions and Priority Advisory Functions for 2010/11.

RESOLVED – That the report and information appended to the report be noted.

To receive and consider the attached report of the Chief Democratic Services Officer.

The Chief Democratic Services Officer submitted a report which outlined the procedure relating to local authority appointments to outside bodies and invited Members to consider making appointments to those outside bodies detailed within the report.

RESOLVED –

(a)  That the report and information appended to the report be noted;

(b)  That approval be given to the following Outside Body appointments being made for the 2010/2011 municipal year:

• Moor Allerton Elderly Action (MAECare) – Refer back to North East (Outer) Area Committee
• Community Action for Roundhay Elderly (CARE) – Councillor Kendall
• East / North East Homes – Inner North East Area Panel – Councillor Hussain and Vacancy (to be reported back to the next meeting)
• Divisional Community Safety Partnership – Councillor Taylor
• Area Children’s Partnership – Councillor Lancaster
• Area Health and Wellbeing Partnership – Councillor Hamilton
• Area Employment, Enterprise and Training Partnership – Councillor Hussain.

To receive and consider the attached report of the Director of Environment and Neighbourhoods.

The Director of Environment and Neighbourhoods submitted a report which sought Members’ feedback on proposals to introduce Dog Control Orders across the City.

The Chair welcomed to the meeting, Graham Wilson, Head of Environmental Action and Parking, to present the report and respond to Members’ questions and comments.

One Member expressed concern that there was a need to be clear about the specific areas affected by dog control orders, e.g. not whole areas in parks, etc.

RESOLVED – That the report and information appended to the report be noted.

6^th September 2010, St. Edmunds Hall, Roundhay

18^th October 2010, Leeds Media Centre

6^th December 2010, Immaculate Heart, Moortown

31^st January 2011, City Learning Centre, Allerton Grange High School

14^th March 2011, Tech North

All at 16.00.

6^th  September, 2010

(St Edmunds Hall, Roundhay)

18^th October, 2010

(Leeds Media Centre, 21 Savile Mount, LS7 3HZ )

6^th December, 2010

(Immaculate Heart, 294 Harrogate Road, LS17 6LE )

31^st January, 2011

(City Learning Centre, Allerton Grange School Talbot Avenue, LS17 6SF)

14th March, 2011

(Technorth, 9 Harrogate Road, LS7 3NB)

(All meetings to take place on a Monday at 4.00 pm).

(The meeting concluded at 6.10 pm.)