Contact: Stuart Robinson 0113 247 4360 Email: stuart.robinson@leeds.gov.uk
No. | Item |
---|---|
Chair's Opening Remarks Minutes: The Chair welcomed all in attendance to the September meeting of the North East (Inner) Area Committee.
He also welcomed Councillor R Charlwood to her first meeting. |
|
Late Items To identify items which have been admitted to the agenda by the Chair for consideration
(The special circumstances shall be specified in the minutes)
Minutes: There were no formal late items of business to consider, however the Chair agreed to accept the following as supplementary information:-
The documents were not available at the time of the agenda despatch, but subsequently made available to the public on the Council’s website.
|
|
Declaration of Interests To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct Minutes: The following personal declaration of interests were made:-
|
|
Open Forum In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.
Minutes: In accordance with paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.
On this occasion, there were no matters raised under this item by members of the public. |
|
Minutes of the Previous Meeting PDF 48 KB To confirm as a correct record the attached minutes of the meeting held on 20th June 2011. Minutes: RESOLVED -That the minutes of the meeting held on 20th June 2011 be confirmed as a correct record.
|
|
Local Authority Appointments to Outside Bodies - Progress Report PDF 67 KB To consider a report of the Chief Officer (Democratic and Central Services) on progress in relation to Local Authority Appointments to Outside Bodies. Additional documents: Minutes: Referring to Minute 8 of the meeting held on 20th June 2011, the Chief Officer (Democratic and Central Services) submitted a progress report in relation to Local Authority Appointments to Outside Bodies.
RESOLVED – a) That the contents of the report and appendices be noted. b) That the following two outstanding Outside Bodies appointments be made for the 2011/2012 municipal year :-
· Community Action for Roundhay Elderly – Councillor C Macniven · Chapeltown Citizens Advice Bureau – Councillor G Hussain
c) That Councillor C Macniven be nominated to sit on the Council’s Corporate Carer Group for the 2011-12 Municipal Year. |
|
Area Chairs Forum Minutes PDF 63 KB To consider a report of the Assistant Chief Executive (Planning, Policy and Improvement) on a requirement to submit copies of the Area Chairs Forum Minutes to Area Committee meetings.
N.B. Please note that a copy of the minutes will be circulated at the meeting. Additional documents: Minutes: The Assistant Chief Executive (Planning, Policy and Improvement) submitted a report on a requirement to submit copies of the Area Chairs Forum Minutes to Area Committee meetings.
A copy of the Area Chairs Forum minutes of a meeting held on 17th June 2011 were circulated at the meeting as supplementary information.
For the benefit of the meeting, the Chair briefly referred to the issues discussed at both the Area Chairs Forum meetings held on 11th May 2011 and 17th June 2011 with specific reference to Environmental delegation.
It was noted that a decision had been made to roll out the whole Service Level Agreement (SLA) programme across all ten Area Committee areas as opposed to piloting it in one specific area.
In summary, specific reference was made to the following issues:-
(Stuart Robinson, Governance Services responded and confirmed that future minutes would be included within the agenda pack where ever possible)
(Rory Barke, East North East Area Leader responded and confirmed that the pending restructure would address these concerns. He briefly outlined the temporary interim staffing measures and arising from discussions he agreed to supply Members of the Committee with a copy of key contacts for each of the wards)
RESOLVED – a) That the contents of the report be noted. b) That the minutes of the Area Chairs Forum meeting held on 17th June 2011 be received and noted. c) That the East North East Area Leader be requested to supply Members of the Committee with a copy of key contacts for each of the wards for their use pending the implementation of the restructure.
|
|
To consider a report of the East North East Area Leader setting out the format for the Area Committee Business plan and highlighting progress made in relation to the plan. The report also provides Members with an update on progress of action taken to deliver the priorities set out in the Community Charter.
Additional documents: Minutes: The East North East Area Leader submitted a report setting out the format for the Area Committee Business Plan and highlighting progress made in relation to the plan. The report also provided Members with an update on progress of action taken to deliver the priorities set out in the Community Charter. Appended to the report were copies of the following documents for the information/comment of the meeting:- · Inner North East Area Committee Business Plan 2011/12 (Appendix 1 refers) · Progress in relation to the priorities as set out in the Area Committee Community Charter (Appendix 2 refers) Sharon Hughes, East North East Area Management presented the report and responded to Members’ comments and queries.
In summary, specific reference was made to the following issues:-
(The East North East Area Management Officer responded and outlined the current monitoring process. She stated that more could be done with a view to keeping Members informed in this area and agreed to explore the suggestions around photographic material charting the progress of organisations who had received funding)
RESOLVED – a) That the contents of the report and appendices be noted. b) That this Committee notes the progress made to deliver the priorities set out in the Community Charter and the intention to produce the Area Committee Business Plan for the October 2011 meeting. c) That approval be given to the format of the Area Committee Business Plan in accordance with the report now submitted.
(Councillor S Hamilton joined the meeting at 4.20pm during discussions of the above item)
|
|
Well Being Fund Capital and Revenue Budgets PDF 89 KB To consider a report of the East North East Area Leader highlighting the major benefits and added value of Capital Well Being Funding in Inner North East Leeds and also providing Members with an update on the current position of the Revenue Well Being Funding for the Area Committee and setting out applications made for consideration by the Area Committee.
Additional documents: Decision: RESOLVED – a) That the contents of the report and appendices be noted. b) That this Committee notes and welcomes the amount of investment that the Well Being Capital fund had levered in to the area which had also made a real difference to the community in East North Leeds. c) That a vote of thanks be conveyed to the Deputy Leader of the Council and Executive Member for Neighbourhoods and Housing for commissioning this piece of work, together with the valuable contributions received from the Member Well Being Group and support officers. d) That the East North East Area Leader be requested to look at ways of publicising achievements and to address the value from outside funding for future consideration by the Area Committee. e) That approval be given to the recommendation of the Member Well Being Working Group for the Sugarwell project for £3,000 for Groundwork Leeds to administer in accordance with the report now submitted. Minutes: The East North East Area Leader submitted a report highlighting the major benefits and added value of Capital Well Being Funding in Inner North East Leeds and also providing Members with an update on the current position of the Revenue Well Being Funding for the Area Committee and setting out applications made for consideration by the Area Committee. Appended to the report were copies of the following documents for the information/comment of the meeting:- · East North East Budget and Expenditure (Appendix 1 refers) · Inner North East Area Management Capital Budget Information (Appendix 2 refers) · Inner North East Area Committee Well-Being Budget 2011-12 (Appendix 3 refers) Sharon Hughes, East North East Area Management presented the report and responded to Members’ comments and queries.
In summary, specific reference was made to the following issues:-
(The East North East Area Leader agreed to look into this suggestion)
RESOLVED – a) That the contents of the report and appendices be noted. b) That this Committee notes and welcomes the amount of investment that the Well Being Capital fund had levered in to the area which had also made a real difference to the community in East North Leeds. c) That a vote of thanks be conveyed to the Deputy Leader of the Council and Executive Member for Neighbourhoods and Housing for commissioning this piece of work, together with the valuable contributions received from the Member Well Being Group and support officers. d) That the East North East Area Leader be requested to look at ways of publicising achievements and to address the value from outside funding for future consideration by the Area Committee. e) That approval be given to the recommendation of the Member Well Being Working Group for the Sugarwell project for £3,000 for Groundwork Leeds to administer in accordance with the report now submitted.
|
|
Delegation of Environmental Services - Service Level Agreement PDF 91 KB To consider a report of the Director of Environment and Neighbourhoods on presenting to the Area Committee, for approval, a final version of the Service Level Agreement (SLA) through which the work of the Environmental Locality team will be steered over the next nine months.
Additional documents:
Decision: RESOLVED – a) That the contents of the report and appendices be noted. b) That approval be given to the Service Level Agreement for the delivery of delegated environmental services in accordance with the report now submitted. c) That the Chair be requested to write a letter of thanks, on behalf of the Area Committee, commending the team who were responsible for the excellent clean up operation resulting from a recent burnt out car and disturbances in Chapeltown. Minutes: Referring to Minute 12 of the meeting held on 20th June 2011, the Director of Environment and Neighbourhoods submitted a report on presenting to the Area Committee, for approval, a final version of the Service Level Agreement (SLA) through which the work of the Environmental Locality team would be steered over the next nine months. Appended to the report was a copy of the Service Level Agreement for the Delegation of Environmental Services for the information/comment of the meeting. In addition to the above appendix, copies of Appendices A to G in relation to the Service Level Agreement were circulated at the meeting as supplementary information. John Woolmer, Environmental Locality Manager for East North East presented the report and responded to Members’ queries and comments.
Andrew Mason, Chief Officer Environmental Services was also in attendance.
In summary, specific reference was made to the following issues:-
(The Environmental Locality Manager responded and outlined the forthcoming process with regards to leaf fall which would involve a dialogue with Ward Members in the coming weeks ahead. He also confirmed that there was a capital pot of money available to replace litter bins and welcomed Members views on trying to secure the best positions for sitting bins in their respective wards)
The East North East Area Leader concluded discussions on this issue and paid tribute to Elected Members and officers for the excellent work undertaken in this area since January 2011. He made reference to the success of the workshops and as a result of goodwill, the service was now achieving it’s agreed priorities around stage one of the process.
RESOLVED – a) That the contents of the report and appendices be noted. b) That approval be given to the Service Level Agreement for the delivery of delegated environmental services in accordance with the report now submitted. c) That the Chair be requested to write a letter of thanks, on behalf of the Area Committee, commending the team who were responsible for the excellent clean up operation resulting from a recent burnt out car and disturbances in Chapeltown.
|
|
Area Management Performance Reporting PDF 108 KB To consider a report of the Director of Children’s Services which aims to support Elected Member involvement with Children’s Services locally by helping to strengthen understanding of some key performance information at a local area level. It builds on previous Children’s Services performance reports presented to Area Committees in 2010 and earlier this year.
Additional documents:
Minutes: The Director of Children’s Services submitted a report which aimed to support Elected Member involvement with Children’s Services locally by helping to strengthen understanding of some key performance information at a local area level. The report also built on previous Children’s Services performance reports presented to Area Committees in 2010 and earlier this year.
Appended to the report were copies of the following documents for the information/comment of the meeting:-
Appendix 1 - Proposed Schedule of Information for Area Committee Reporting for 2011/12 Appendix 2 - Note of the Leeds Children’s Services Meeting with the DfE: 20th May 2100 Appendix 3 - LAC, CPP, New Referrals, and CAF Data by Area Appendix 4 - Primary & Secondary School Attendance data by Area and Ward Appendix 5 - NEET and Not Known data by Area and Ward. Appendix 6 - School Inspection Data by Area
Sarah Sinclair, Deputy Director of Children’s Services presented the report and responded to Members’ queries and comments.
In summary, specific reference was made to the following issues:-
(The Deputy Director of Children’s Services responded and agreed look into this issue in consultation with East North East Area Management )
(The Deputy Director of Children’s Services responded and agreed supply this information to the Area Committee via East North East Area Management)
(The Deputy Director of Children’s Services responded and confirmed that the data did not cover Academies)
RESOLVED – That the contents of the report and appendices be noted and welcomed.
|
|
Consultation on expansion of primary school provision for September 2013 PDF 73 KB To consider a report of the Director of Children’s Services presenting the Area Committee with an update on the work being undertaken across the city to ensure the authority meets its statutory duty to ensure sufficiency of school places in the context of an increasing birth rate. In particular, the report also draws members’ attention to the proposal directly affecting the inner east following Executive Board’s approval to a consultation on a proposal for a new school to be established through a competition in the Harehills on land at Florence Street to open September 2013. Although not directly in the inner north east, the site is close to the Chapel Allerton ward.
Minutes: The Director of Children’s Services submitted a report presenting the Area Committee with an update on the work being undertaken across the city to ensure the authority meets its statutory duty to ensure sufficiency of school places in the context of an increasing birth rate.
In particular, the report also drew Members’ attention to the proposal directly affecting the inner east following Executive Board’s approval to a consultation on a proposal for a new school to be established through a competition in the Harehills on land at Florence Street to open September 2013. Although not located directly in the inner north east, the site was close to the Chapel Allerton ward and could affect choices for families in that area.
Lesley Savage, Children’s Services presented the report and responded to Members’ queries and comments.
RESOLVED –That the contents of the report be noted.
(Councillors C Macniven and E Taylor left the meeting at 5.40pm during discussions of the above item)
|
|
Houses in Multiple Occupation - Planning Workshops PDF 459 KB To consider a report of the Director of City Development informing Ward Councillors of three planning workshops to be held in relation to the production of a new supplementary planning document (SPD) addressing the growth and management of houses in multiple occupation (HMO) concentrations. The creation of a new SPD is in response to the introduction of an Article 4 direction in Leeds which will come into effect on the 10th February 2012. Minutes: The Director of City Development submitted a report informing Ward Councillors of three planning workshops to be held in relation to the production of a new supplementary planning document (SPD) addressing the growth and management of houses in multiple occupation (HMO) concentrations.
The creation of a new SPD was in response to the introduction of an Article 4 direction in Leeds which would come into effect on the 10th February 2012.
Appended to the report was a copy of a map of Article 4 Direction area with Workshop boundaries (Appendix 1 refers).
Robin Coghlan, Team Leader (Policy), City Development presented the report and responded to Members’ queries and comments.
Discussion ensued on the content of the report with specific reference to the dates of the workshop and the need for the Area Committee to help notify local groups and individuals who might be interested. To avoid duplication, the Area Committee needed to be supplied with a list of the groups who had already been notified by City Development officers.
RESOLVED – a) That the contents of the report and appendices be noted. b) That this Committee supports the development of the workshops and agrees to publicise this event widely within the Council. c) That the Team Leader (Policy), City Development be requested to forward a short explanation about the forthcoming workshops and provide a list of previously notified groups to East North East Area Management for dissemination to Members of the Area Committee.
|
|
Date and Time of the Next Meeting Monday 17th October 2011 at 4.00pm at the Reginald Centre, 263 Chapeltown Road, Leeds LS7 3EX Minutes: Monday 17th October 2011 at 4.00pm at the Reginald Centre, 263 Chapeltown Road, Leeds LS7 3EX.
(The meeting concluded at 6.00pm) |