Agenda, decisions and minutes

The Chair welcomed all in attendance to the February meeting of North East (Outer) Area Committee.

In particular he also welcomed James Rogers, Assistant Chief Executive, Customer Access and Performance.

James was attending all ten Area Committees as part of his famliarisation induction as an observer.

To declare any personal / prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct.

The following personal declaration of interest was made at the meeting:-

• Councillor A Lamb in his capacity as a provider of school meals (Agenda Item 10) (Minute 78 refers)

There were no formal late items of business to consider, however the Chair agreed to accept the following supplementary item which had been circulated to Members’ prior to the meeting:-

• Wellbeing fund – Small Grant Application - Community Support for vulnerable and disabled older people project – Moor Allerton Elderly Care (Agenda item 8) (Minute 76  refers)

The document was not available at the time of the agenda despatch, but made available on the Council’s website following the meeting.

To receive any apologies for absence.

An apology for absence was received on behalf of Councillor R Procter.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. 

On this occasion, there were no matters raised under this item by members of the public.

To confirm as a correct record the minutes of the meeting held on 5^th December 2011.

RESOLVED - That the minutes of the meeting held on 5^th December 2011 be confirmed as a correct record.

a)  Annual Report for Parks and Countryside Services in North East Outer

  Area Committee (Minute 58 c) refers)

The Chair enquired on the availability of a copy of the protocol used for calculating the visitor figures/resident surveys from Parks and Countryside.

Carole Clark, East North East Area Management responded and confirmed that a copy had been e mailed to Members of the Area Committee.

b)  Leeds Citizens Panel in Support of Locality Working (Minute 62 refers)

Councillor J Procter enquired on the availability of the relevant information sought at the last meeting in relation to this issue.

Carole Clark, East North East Area Management responded and confirmed that a copy of the relevant information had been e mailed to Members of the Area Committee in a zip file format in view of the large number of documents contained within the file.

c)  School Demographic Update Report (Minute 63 refers)

The Chair enquired if any progress had been made on this issue since the last meeting.

Carole Clark, East North East Area Management responded and informed the meeting that a meeting had been set up between the Wetherby and Harewood Ward Members to discuss this issue in greater detail.

Councillor J Procter raised his concerns that monies committed to a Section 106 agreement in relation to the Church Fields development in Boston Spa had not been considered by the Children’s Services Directorate . It was reported that this issue would be discussed at the Wetherby and Harewood Ward Members meeting.

In conclusion, Councillor Procter requested the Director of Children’s Services to attend the Area Committee to explain this omission.

The East North East Area Leader responded and agreed to convey these comments back to Lesley Savage, Senior Planning and Bids Manager, Children’s Services.

d)  Welfare Reform (Minute 64 refers)

Councillor P Harrand enquired if a reply had been received to a letter sent by the Chair to Alec Shelbrooke, MP raising his serious concerns over the proposal to pay housing benefit direct to tenants.

The Chair responded and confirmed that he had received a reply from

Lord Freud, Minister for Welfare Reform and he agreed to circulate a copy to Members of the Committee.

To consider a report of the East North East Area Leader providing Members with an update on the current position of the capital and revenue budget for the Outer North East, together with applications made for funding.

RESOLVED-

a)  That the contents of the report and appendices be noted.

b)  That this Committee notes the spend to date and current balances for the 2011/12 financial year as outlined in the report now submitted.

c)  That the following project proposals be dealt with as follows:-

d)  That approval be given to the small grant application of £350.00 for the Community Support for vulnerable and disabled people project received from Moor Allerton Elderly Care.

e)  That the East North East Area Leader be requested to arrange a meeting between the Alwoodley Ward Members, Director of Adult Social Services and WISE in Wetherby to discuss how WISE manage their funding and allocate funding schemes with a report back on progress at the next meeting in March 2012.

f)  That in relation to Treetops Community Centre, approval be given to the arrangement to engage a volunteer to open and close the building for other users who were not key holders in accordance with the report now submitted.

The East North East Area Leader submitted a report on an update on the current position of the capital and revenue budget for the Outer North East  and setting out applications made for consideration by the Area Committee.

Appended to the report were copies of the following documents for the information/comment of the meeting:-

·  Outer North East Area Committee Well-Being Budget 2011-12 (Appendix 1 refers)

·  Outer North East Area Management Capital Budget Information (Appendix 2 refers)

Carole Clark, East North East Area Management presented the report and responded to Members’ comments and queries.

Detailed discussion ensued on the contents of the report and appendices.

RESOLVED-

a)  That the contents of the report and appendices be noted.

b)  That this Committee notes the spend to date and current balances for the 2011/12 financial year as outlined in the report now submitted.

c)  That the following project proposals be dealt with as follows:-

d)  That approval be given to the small grant application of £350.00 for the Community Support for vulnerable and disabled people project received from Moor Allerton Elderly Care.

e)  That the East North East Area Leader be requested to arrange a meeting between the Alwoodley Ward Members, Director of Adult Social Services and WISE in Wetherby to discuss how WISE manage their funding and allocate funding schemes with a report back on progress at the next meeting in March 2012.

f)  That in relation to Treetops Community Centre, approval be given to the arrangement to engage a volunteer to open and close the building for other users who were not key holders in accordance with the report now submitted.

To consider a report of the East North East Area Leader setting out the draft priorities for the Area Committee business plan for 2012/13 together with details of how the priorities and associated actions are prepared. Following discussions with ward members it is proposed that the 2011/12 priorities are rolled forward for 2012/13.

The East North East Area Leader submitted a report setting out the draft priorities for the Area Committee business plan for 2012/13, together with details of how the priorities and associated actions were prepared. Following discussions with ward members it was proposed that the 2011/12 priorities were rolled forward for 2012/13 with an additional one under the ‘business heading’.

Appended to the report was a copy of a document entitled ‘Outer North East Community Charter Priorities 2012/13’ for the information/comment of the meeting.

Carole Clark, East North East Area Management presented the report and responded to Members’ comments and queries.

RESOLVED –

a)  That the contents of the report and appendices be noted.

b)  That approval be given to the Outer North East Community Charter Priorities for 2012/13 in accordance with the report now submitted.

To consider a report of the Health and Wellbeing Improvement Manager (East North East Area) outlining how the national agenda is shaping the work of the East North East Health and Wellbeing partnership and providing a progress report on how key health issues are being addressed in the context of the Outer North East Leeds Area Committee.

The Health and Wellbeing Improvement Manager (East North East Area) submitted a report outlining how the national agenda was shaping the work of the East North East Health and Wellbeing partnership and providing a progress report on how key health issues were being addressed in the context of the Outer North East Leeds Area Committee.

Liz Bailey, Health and Wellbeing Improvement Manager (East North East Area), Adult Social Care presented the report and responded to Members’ comments and queries.

Detailed discussion ensued on the contents of the report and appendices.

In summary, specific reference was made to the following issues:-

• clarification of the meaning of ‘MSOA’ (Middle Super Output Areas) within the context of the report
• clarification of the originator behind the definition ‘wealthy achievers’ as referred to in paragraph 3.5 of the report

(The Health and Wellbeing Improvement Manager responded and confirmed that this was a term used by Acorn, a nationwide population segmentation tool. Following a brief discussion, it was the consensus the meeting that that this definition was totally inappropriate as some people living in Wetherby for example were not affluent)

• clarification of those in attendance at an outcome based accountability session that took place in October 2011 and whether Elected Members were invited

(The Health and Wellbeing Improvement Manager responded and confirmed that Elected Member Health Champions had been invited and that Councillor Wilkinson had attended the follow up session.

She outlined the purpose of the sessions, the output from them, objectives for the work and the current involvement of Cluster Champions in this area. Members noted that there was a need to improve better links with Children’s partnerships, but requested that a commitment should be given to bring the Health Service and other interested parties together by engaging further within the health clusters. The Health and Wellbeing Improvement Manager acknowledged this view)

• clarification of the percentage figures in relation to those living in Moor Allerton who were described as ‘hard pressed’ and of the need for the maps to identify specific street data to assist Ward Members in their deliberations
• clarification of the smoking prevalence figures in paragraph 3.11 and the reasons why Moor Allerton was slightly higher than other areas
• the concerns expressed of the cost implications for people living in Alwoodley having to travel by bus or car to access the facilities at Scott Hall Leisure Centre and of the need to give more publicity of those walking groups located in Alwoodley

(The Health and Wellbeing Improvement Manager responded and agreed to consult with the walking groups with a view to raising their profile)

• clarification of where the pockets of deprivation were within the North East Outer area and the cost implications of training 25 walk leaders

(The Health and Wellbeing Manager responded and stated that Moor Allerton had been identified as the most needy MSOA . In terms of the Volunteer Health walk training, as there was no budget for this evidence based work, cost effectiveness was  ...  view the full minutes text for item 78.

To consider a report of the Consultant in Public Health updating the Outer  North East Area Committee on the emerging priorities for this area flowing from the refresh of the Leeds Joint Strategic Needs Assessment.

The Consultant in Public Health submitted a report updating the Outer North East Area Committee on the emerging priorities for this area flowing from the refresh of the Leeds Joint Strategic Needs Assessment.

Appended to the report were copies of the following documents for the information/comment of the meeting:-

• A Tale of 2 MSOS’s (Middle Super Output Area Profiles) – The best and the worst middle super output areas within Outer North East (Appendix A refers)
• Outer North East Area Committee MSOA Profiles (Appendix B refers)

Lucy Jackson, Consultant in Public Health and Nicola Stephens, Senior Information and Performance Manager, Leeds NHS presented the report and responded to Members’ comments and queries.

Detailed discussion ensued on the contents of the report and appendices.

In summary, specific reference was made to the following issues:-

• the need for the Committee to be supplied with statistical evidence which showed the number of people who had made successful improvements to their health as a result of the figures

(The Consultant in Public Health responded and confirmed that this detail would be included in the next paper for consideration by the Committee)

• the need to look at the figures in relation to multi–deprivation and clarification as to why the figures had deteriorated
• clarification of the steps being undertaken in tackling the slightly higher rates from the Leeds average from cancer in men in Aberford and Thorner and whether or not an audit was pending to raise the issues)

(The Consultant in Public Health responded and confirmed that this issue was being addressed, but would take time to complete)

• clarification as to why smoking rates had risen and the need for work to be undertaken in the clusters to address this issue
• the need again for officers to stop using the term ‘wealthy achievers’ which was totally inappropriate in this context and for this view to conveyed to the Director of Adult Social Services and Director of Children’s Services

(The East North East Area Leader agreed to discuss this issue with both Directors)

• clarification of the 48.3% figure referred to in Appendix A of those who had existing health problems in Moor Allerton and whether this figure was correct
• clarification of the 0% figure referred to in Appendix A of those who had existing health problems in Bardsey/East Keswick/Collingham/Linton/ Harewood and whether this figure was correct

(The Senior Information and Performance Manager, Leeds NHS responded and stated that 0% of existing health problems was correct based on lifestyle data, however 83% had possible future health concerns and 17% were healthy as this was the data for the next level down which was normally looked at as one when viewing the profile)

• clarification of the Origins/Mosaic data and cover period in relation to the geography groups outlined in the section on population heritage and faith and the meaning of the term ‘Diasporic’

(The Senior Information and Performance Manager, Leeds NHS responded and agreed to check the data with a report back to  ...  view the full minutes text for item 79.

To consider a report of the East North East Area Leader updating the Area Committee on the feedback from the Wetherby and Harewood Town and Parish Council Forum held in the Outer North East area on 20^th October 2011.

RESOLVED -

a)  That the contents of the report of the report and appendices be noted.

b)  That the issues raised be noted and through this Area Committee, the Parish Council Forum be supported in resolving those issues.

The East North East Area Leader submitted a report on feedback in relation to the Harewood and WetherbyTown and Parish Council Forum.

Appended to the report was a copy of the notes of the Harewood and Wetherby Town and Parish Council Forum held on 20^th October 2011 for the information/comment of the meeting.

RESOLVED -

a)  That the contents of the report of the report and appendices be noted.

b)  That the issues raised be noted and through this Area Committee, the Parish Council Forum be supported in resolving those issues.

To consider a report of the Assistant Chief Executive (Planning, Policy and Improvement) notifying Members of the minutes of Area Chairs Forum meeting held on 11^TH November 2011 and to give a brief overview of the issues raised at the Area Chairs Forum.

The Assistant Chief Executive, Planning, Policy and Improvement submitted a report notifying Members of the minutes of Area Chairs Forum meeting held on 11^th November 2011 and to give a brief overview of the issues raised at the Area Chairs Forum.

Appended to the report was a copy of the Area Chairs Forum minutes of the meeting held on 11^th November 2011 for the information/comment of the meeting.

RESOLVED- That the contents of the report and appendices be noted.

Monday 19^th March 2012 at 5.30pm at Treetops Community Centre, Squirrel Way, Moortown, Leeds LS17 6DP.

Monday 19^th March 2012 at 6.00pm at Treetops Community Centre, Squirrel Way, Moortown, Leeds LS17 6DP.

(The meeting concluded at 7.45pm)