Agenda and minutes

OFFICERS:

Lucy Jackson – Leeds Community Health Trust

Liz Bailey – Leeds Community Health Trust

Rupert Madeley – Wharfe Valley Learning Partnership

Neil Evans – Director of Environmental and Neighbourhoods

John Woolmer – East North East Locality Manager, Environment and Neighbourhoods Directorate

Rory Barke – East North East Area Leader

Carole Clark – East North East Area Support Team

John Grieve – Governance Services

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

There were no appeals against the refusal of the inspection of documents.

There were no items where the press or public would be required to be excluded from the meeting proceedings.

One formal late item of business was admitted to the agenda with the agreement of the Chair and Members of the Committee. The item in question, Area Chair’s Forum Minutes, was not available at the time of agenda publication and it was considered to be in the best interests of the Committee that the matter be consider (Minute No.56  refers)

Members also accepted the inclusion of a number of additional applications seeking assistance from the Well Being Fund. Again Members considered it to be in the best interests of the Committee that the applications be considered without delay (Minute No.49 refers)

Apologies for absence were received from Councillor R Procter, Councillor A Lamb and Councillor P Harrand

There were no declarations of Disclosable Pecuniary and Other Interests. However, Councillor J Procter required it to be recorded that he declared an interest in Agenda Item No. 8 (Well Being Fund and Youth Activity Fund) his daughter being a member of Wetherby RUFC for which a grant application had been received (Minute No.49 refers)

In accordance with paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. 

On this occasion, there were no matters raised under this item by Members of the Public.

To confirm as a correct record the minutes of the previous meeting held on 28th October 2013

(Copy attached)

RESOLVED – That the minutes of the previous meeting held on 28^th October 2013 were accepted as a true and correct record

To consider a report by the East North East Area Leader which provides Members with an update on the current position of the Area Committee’s budgets and sets out details of applications seeking wellbeing funding and youth activity funding.

(Report attached)

The East North East Area Leader submitted a report which provided Members with an update on the current position of the Area Committee’s budget and also set out details of applications seeking wellbeing funding and youth activity funding.

With the agreement of the Area Committee the following additional applications were submitted for consideration:

WellBeing Funding

Walton Cycle Track, Boiler replacement, Barwick Village Hall and

WYP Farmwatch Landrovers

Youth Activity Funding

Football Sessions and Autism Support Group

Appended to the report were copies of the following documents for information/ comment of the meeting

·  The current revenue financial position of the Area Committee (Appendix A)

·  The remaining balances for the small grants and skips pots (Appendix B)

·  Approvals of Small Grants 2013

·  Current balance on the Capital Budget (Appendix D)

·  Youth Activity Fund 2013 -14 (Appendix E)

Carole Clark North East Area Support presented the report and responded to Members comments and queries.

Detailed discussion ensued on the contents of the report and appendices which included:

·  Available funding for the current financial year

·  Clarification around some of the projects seeking financial assistance

RESOLVED –

(i)  To note the spend to date and current balances for the 2013/14 financial year for Wellbeing and Youth Activity Funds

(ii)  That the following projects requesting Wellbeing Funding be determined as follows:

(iii)  That the following applications requesting Youth Activity Funding be determined as follows:

To consider a report of the Wharfe Valley Learning Partnership which explains the rationale and benefits of the development of the Wharfe Valley Learning Partnership, the consultation that has resulted in its development and the current position in this process.

(Report attached)

The Wharfe Valley Learning Partnership submitted a report which explained the rationale and benefits of the development of the Wharfe Valley Learning Partnership, describing the consultation that had resulted in its development and the current position in the process.

Rupert Madeley, Head teacher, Harewood C of E Primary School and Partnership representative presented the report and responded to Members comments and queries.

Detailed discussion ensued on the contents of the report which included:

·  The purpose of the Wharfe Valley Learning Partnership

·  It’s vision, values and initial priorities

·  Require a model based on quality of achievement

·  The benefits envisaged – Work together to raise education standards

The Chair thanked Mr Madeley for his attendance and presentation

RESOLVED –

(i)  To note the interest of the nine identified schools in forming a Trust and the potential benefits

(ii)  To note the public and governance consultation arrangements undertaken to date in relation to the proposals

(iii)  To support the Trust and its ambition for educational excellence in the area it will serve

To consider a report by the Lead Member for Health and Well Being for the North East (Outer) Area Committee which outlines the action being taken to discharge the Statutory responsibilities of Leeds City Council, to lead and deliver the public health agenda, raise awareness of the Area Lead Member for Health and Wellbeing, inform the Area committee of the current position regarding public health work in the Outer North East Area Committee and set the scene for future progress.

(Report attached)

The Lead Member for Health and Well Being for the North East (Outer) Area Committee submitted a report which outlined the action being taken to discharge the statutory responsibilities of Leeds City Council in leading the delivery of the public health agenda, raise awareness of the Area Lead Member for Health and Well Being, inform the Area Committee of the current position regarding public health work in the Outer North East Area Committee and set the scene for future progress.

Appended to the report was data on activities from last year along with an update on public health data (Appendix A)

Lucy Jackson and Liz Bailey, Leeds Community Health Trust  presented the report and responded to Members comments and queries

Detailed discussion ensued on the contents of the report and appendices which included:

·  Overarching Indicator – Life Expectancy higher than average but Wetherby East, Thorpe Arch and Walton and Moor Allerton had shorter life expectancy and a number of more pressing health issues.

·  People would live longer and have healthier lives – Premature Mortality

(Cancer/Circulatory disease and Respiratory disease) mortality rates were below the rates for the deprived areas of Leeds, and on a downward trend. However, circulatory disease and cancer in Moor Allerton were higher than elsewhere across the Area Committee and  respiratory disease in Wetherby East, Thorp Arch and Walton. Women living in this area had a particularly high respiratory mortality rate, which was higher than that of deprived Leeds, but not reflected in the recorded rate of Chronic Obstructive Pulmonary Disease or smoking in the area.

·  Choosing Healthier Lifestyles and access to screening – Recorded Prevalence

·  Diabetes prevalence in Moor Allerton was almost as high as deprived Leeds. It was positive that more people were being identified and managed, but preventive work needs to be prioritised in future. ZEST health for Life is contracted by Public Health to deliver healthy eating and lifestyle work in this area and discussions will take place to see how this might be targeted

·  Alcohol related admissions to hospital were still high in Wetherby East, Thorp Arch and Walton, particularly for women. Some work had been delivered and more was planned to help address this

·  Best Start – Child Obesity. The trends are difficult to interpret, but figures suggest that in Outer North East, more children are starting school obese or above a healthy weight, but by year 6 the proportion of obese children had reduced.

·  People’s quality of life would be improved by access to quality services improving peoples’ mental health is a priority across the whole of the ENE area and a Changing MINDS course has been delivered in partnership with Northcall, which is now continuing with a second course. Further work was being planned. 

·  East North East Public Health Area Specific Activity 2012/13 (As described in Appendix A of the submitted report)

Councillor Procter said he was aware that many GP Surgeries sent out letters to their patients inviting them in for a routine medical check-up. Was there  ...  view the full minutes text for item 51.

To consider a report by the East North East Area Leader which provides Members with the minutes of the last meeting of the Outer North East Environment Sub-Group which took place on 14^th November 2013.

(Report/Minutes attached)

The East North East Area Leader submitted a report explaining the role of the Environmental Sub Group. The Minutes of the Outer North East Area Committee Environmental Sub Group held on 14^th November 2013 were submitted for information/ comment.

Circulated at the meeting, Members received a brief summary of the environmental services that it is planned would be delegated to the Area Committee as part of the locality service resign for April 2014.

John Woolmer, East North East Locality Manager, Environment and Neighbourhoods Directorate presented the report and responded to Members’ comments and queries. Neil Evans, Director of Environmental and Neighbourhoods was also in attendance.

Mr Woolmer highlighted the new environmental services it is proposed the Area Committee will resume responsibility for, which include:

·  Clearance of void gardens

·  Cutting back, cleaning of ginnels and other publicly accessible paths/paved areas/open spaces in estates

·  Removal of fly tips from open land

·  Cleaning of communal play areas

·  Cleaning of garden sites

·  Ensuring tenant satisfaction

·  Bush and ginnel clearance

·  Needle removal

·  Public convenience cleaning

·  Graffiti removal (possible issues around specialist removal needs)

·  Rapid response/ bin yards

·  Household bulky item collection

Mr Woolmer suggested that a number of smaller, zonal/-area teams could be created in each Locality Team. In terms of the Outer North East area, this may provide a dedicated team of staff that would work in the Outer North East area for the Area Committee in delivering the Service Level Agreement, the deployment of the resource being agreed through the Environmental Sub Group.

Commenting in general about the Environmental Service, Councillor Cohen expressed concern about the level of service provided in the Alwoodley area. Councillor Cohen said that the Area Committee had agreed funding for a peripatetic cleaner but despite several reminders there was no sign of the of the post being recruited to. He also suggested that there were a number of other issues where Ward Members required clarification on, but it had taken much longer than he had expected to receive updates about. Councillor Cohen said the situation was disappointing and that Members expect works to be carried out when funds have been made available but more importantly expect to be kept informed in a timely fashion.

In responding Mr Woolmer apologised to the Alwoodley Ward Members for the unusual delays in recent communications and for missing a recent Ward Member meeting. In offering an explanation Mr Woolmer said there had been some issues which had taken priority in the period since summer and that also meant it was difficult to progress the additional post as he had hoped. He accepted there could have been better communication with Elected Members and took full responsibility for that and committed to put that right

Mr Woolmer asked Members to highlight any concerns about service delivery in their wards. The only issue raised by Wetherby Town Council regarding white bags in the town centre would be affected by the delay in the additional post. Mr Woolmer replied that a trial had already started  ...  view the full minutes text for item 52.

To consider a report by the East North East Area Leader which provides a summary of key activities and projects in the Outer North East area which support the Area Committee Business Plan priorities. The report also provides an outline of how the priorities for 2014/15 will be prepared.

(Report attached)

The East North East Area Leader submitted a report which provided a summary of the key activities and projects in the Outer North East Area which support the Area Committee Business Plan priorities. The report also provided an outline of how the priorities for 2014/15 would be prepared.

Carole Clark, North East Area Support presented the report and responded to Members comments and queries.

Detailed discussion ensued on the contents of the report which included:

·  Health and Well Being

·  Business

·  Children and Young People

·  Sporting Communities

·  Planning Communications and Transport

RESOLVED –

(i)  To note the contents of the report

(ii)  To approve the arrangements for the preparation of the Business Plan priorities for 2014/15

(iii)  That the appointment of a Fuel Poverty Champion be deferred to the next meeting of the Area Committee

To consider a report by the East North East Area Leader which provides Members with the minutes of the latest meeting of the Outer North East Parish and Town Council Forum.

(Report/Minutes attached)

The East North East Area Leader submitted a report explaining the role of the Outer North East Parish and Town Council Forum. The minutes of the Outer North East Parish and Town Council Forum held on 17^th October 2013 submitted for information/ comment.

RESOLVED –

(i)  To note the Minutes of the North East Parish and Town Council Forum held on 17^th October 2013

(ii)  That where appropriate, to support the Parish and Town Council Forum in resolving any issues raised

To note that the next meeting will take place on Monday 3^rd February 2014 at 5.30pm in the Civic Hall, Leeds.

RESOLVED – To note that the next meeting will take place on Monday 3^rd February 2014 at 5.30pm in the Civic Hall, Leeds.

To consider a report by the Assistant Chief Executive (Planning, Policy and Improvement) which provides a brief overview of the Area Chairs Forum meetings and includes the Minutes of the last meeting held on 4^th October 2013

(Report attached)

The Assistant Chief Executive (Planning, Policy and Improvement) submitted a report notifying Members that the minutes of the Area Chairs Forum meetings would be brought to Area Committee meetings as a regular agenda item.

The report also provided a brief overview of the Area Chairs Forum meetings.

The minutes of the Area Chairs Forum dated 4^th October 2013 were submitted for information and comment.

On a related matter the Area Leader announced that at the recent Annual Awards for Excellence, Andy Birkbeck had won the Citizens and Communities category.

The Area Leader said that as the localism officer for Wetherby and Harewood ward Andy had assisted the local Parish and Town Councils in understanding neighbourhood planning under the Localism Act.

RESOLVED –

(i)  That the contents of the report be noted

(ii)  That The Minutes of the Area Chairs Forum dated 4^th October  2013 were received and noted

(iii)  That the congratulations of the Area Committee be passed on to Andy Birkbeck following his success at the recent Annual Awards for Excellence