Agenda and minutes

In opening the meeting the Chair welcomed everyone in attendance and congratulated Councillor Harrand, Councillor Robinson and Councillor John Procter on their success in the recent Local Elections

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

There were no appeals against the refusal of the Inspection of Documents.

There were no items identified where it was considered necessary to exclude the press or public from the meeting due to the confidential nature of the business to be considered.

There were no late items of business

Apologies for absence were received from Councillor R Procter

There were no declarations of any disclosable pecuniary interests.

In accordance with paragraph 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for Members of the Public to make representations or to ask questions on matters within the terms of reference of the Area Committee.

On this occasion, there were no matters raised under this item by Members of the Public

To confirm as a correct record the minutes of the meeting held on 17^th March 2014

(Copy attached)

RESOLVED – That the minutes of the previous meeting held on 17^th March 2014 were accepted as a true and correct record

(i)  Area Committee Business Plan (Including Police Programme of Change) (Minute No.77 (ii) refers) – It was agreed at the last meeting that Chief Inspector Matt Davison be invited along to today’s meeting in order to provide clarification around the Police Programme of Change.

It was noted that Chief Inspector Davison was not in attendance.

Officers reported that Chief Inspector Davison had been invited to the meeting but unfortunately he was unable to attend due to other commitments.

It was reported that Chief Inspector Davison had been made aware of the issues requiring clarification and had provided a detailed response which had previously been circulated to all Members of the Committee.

Members acknowledged the receipt of the information provided but were of the view that further assurances were required and the attendance of Chief Inspector Davison at the next meeting would be of benefit to Members

RESOLVED – That Chief Inspector Davison be invited along to the next meeting scheduled for 14^th July 2014

(ii)  Children’s Services Area Committee Update Report (Minute No.78 refers) – It was agreed at the last meeting that representatives from Children’s Services would receive an invitation to attend the next meeting of the Parish Council Forum scheduled for 3^rd April 2014.

It was noted that representatives from Children’s Services were not in attendance at the meeting

Officers reported that there had been a large number of items identified for that particular meeting and it was considered more beneficial to invite Children’s Services along to the July meeting of the Parish Council Forum

RESOLVED – That representatives from Children’s Services be invited to attend the July meeting of the Parish Council Forum

  To consider a report of the City Solicitor which explains the arrangements for the election of Chairs for Community Committees and that in line with this process, to recommend that this Area Committee elect a Member to the position of Community Committee Chair for the 2014/2015 Municipal Year.

  (Report attached)

The City Solicitor submitted a report which explained the arrangements for the election of Chairs to the Community Committees for the 2014/15 Municipal year.

Appended to the report was a copy of Paragraph 5 of the Community Committee Procedure Rules which dealt with the process by which Chairs for Community Committees were elected (Appendix 1 referred).

It was reported that one nomination had been received for this Community  Committee Chair on behalf of Councillor G Wilkinson.

RESOLVED-

(i)  That the contents of the report and appendices be noted.

(ii)  That Councillor G Wilkinson be elected as Chair for the North East (Outer) Community Committee for the 2014/15 Municipal Year.

To consider a report by the City Solicitor which seeks the Area Committee’s formal approval of a meeting schedule for the 2014/2015 Municipal year.

(Report attached)

The City Solicitor submitted a report which sought the Area Committee’s formal approval of a meeting schedule for the 2014/15 Municipal year.

With reference to the previous meeting when, in line with the new approach to area working arrangements, it was proposed that the number of meetings scheduled for the Municipal Year be reduced from six to four.

A number of Members expressed concern about the reduction in the number of scheduled meetings suggesting that the existing arrangements appeared to work well.

It was the decision of the Area Committee that Officers be requested to look again at the proposed schedule of dates based on six meetings rather that the suggested four (Date to include the following plus an additional two meetings):

·  14^th July 2014

·  13^th October 2014

·  26^th January 2015

·  23^rd March 2015

It was reported that following consultation with the Chair and Officers two further dates had been identified:

·  8^th December 2014

·  May/June 2015 (Date to be confirmed)

RESOLVED – That approval be given to the revised meeting schedule as set out below for the 2014/15 Municipal Year.

·  Monday 14^th July 2014

·  Monday 13^th October 2014

·  Monday 8^th December 2014

·  Monday 26^th January 2015

·  Monday 23^rd March 2015

·  May/June 2015 (Date to be confirmed)

To consider a report of the Assistant Chief Executive (Citizens and Communities) which provides an update on the current position of the Area Committee’s budgets and sets out details of applications seeking wellbeing funding and youth activity funding.

(Report attached)

The Assistant Chief Executive (Citizens and Communities) submitted a report which provided an update on the current position of the Area Committee’s budget. The report also set out details of application seeking Well-Being Funding and Youth Activity Funding

Appended to the report were copies of the following documents for information/comment of the meeting:

(i)  North East (Outer) Area Committee Well-Being Budget 2014 -15 (Appendix A referred)

(ii)  North East (Outer) Area Committee Youth Activity Fund Budget 2014 -15 (Appendix B referred)

Carole Clark, North East Area Support, presented the report and responded to Members comments and queries.

Detailed discussion ensued on the contents of the report together with the appendices which included:

·  Available funding for the current financial year

·  Clarification around some of the projects seeking financial assistance

RESOLVED –

(i)  To note the spend to date and the current balances for the 2014/15 Financial Year

(ii)  That the following projects requesting Well-Being Funding be determined as follows:

(iii)  That the following Youth Activity Project be determined as follows:

To note that future meetings of the Outer North East Community Committee will take place as follows:

Monday 14^th July 2014

Monday 13^th October 2014

Monday 8^th December 2014

Monday 26^th January 2015

Monday 23^rd March 2015

May/ June 2015 – Election of Chair (Date to be confirmed)

RESOLVED – To note that the next meeting will take place on Monday 14^th July 2014 at 6.00pm in Boston Spa Village Hall, 199 High Street, Boston Spa, Leeds, LS23 6AA