Venue: Civic Hall, Leeds, LS1 1UR. View directions
Contact: Angela Bloor (0113) 24 74754 Email: angela.bloor@leeds.gov.uk
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Late Items To identify items which have been admitted to the agenda by the Chair for consideration.
(The special circumstances shall be specified in the minutes.) Minutes: There were no late items of business.
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Declarations of Interest To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct. Minutes: No declarations of interest were made at this point in the point, however during discussions on the Demographic Update report, Councillor B Hyde declared a personal interest as a Governor of Colton Primary School (minute 53 refers)
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Apologies for Absence To receive any apologies for absence. Minutes: Apologies for absence were received from Councillors Dobson, McKenna and Wakefield
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To approve the minutes of the East Outer Area Committee meeting held on 18th October 2011
(minutes attached)
Minutes: RESOLVED – That the minutes of the previous meeting held on 18th October 2011 be agreed as a correct record
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Matters Arising Minutes: Minute 34 - Colton Primary school Councillor Hyde reported on discussions held at the School Governors meeting on 12 December 2011. He reported that proposals to expand the school were still under review and that Governors had expressed concern over the proposed temporary arrangements to facilitate an increased admission limit for 2012/2013. It was noted a more detailed report on east Leeds schools appeared later on the agenda (minute 53 refers) Minute 38 - Crossgates Christmas Lights Councillor P Grahame reported the success of the Crossgates Christmas Lights Switch On event
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Chair's Remarks Minutes: Thorpe Park Green Plan – Councillor Parker reported he attended a meeting on 12 December 2011 where he had been invited to review the Green Plan associated with Thorpe Park. He stated he advised the developers to consult with local ward members prior to presenting the Green Plan for public consultation. The Area Committee noted comments made regarding the Manston Link Road and requested a meeting be arranged with the developers to discuss the Green Plan in January/February 2012 RESOLVED – To note the discussions
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Open Forum In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair. Minutes: No matters were raised under the Open Forum
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South and Outer East Locality Team Service Level Agreement Performance Update PDF 121 KB Further to minute 24 of the East Outer Area Committee meeting held on 13th September 2011 where Members approved the Service Level Agreement for the delivery of delegated environmental services for the Outer East Area, to consider a report providing an update on performance against that agreement for the period September – November 2011
(report attached)
Executive function
Decision: RESOLVED – That the contents of the report and the comments of the Committee be noted
Minutes: The Locality Manager for the South and Outer East Leeds submitted a report providing the first update on performance against the Service Level Agreement between the Outer East Area Committee and the SSE Environmental Locality Team. The report outlined the progress made towards implementing the new service principles and the delivery of the key priorities of the SLA.
Specific examples of achievements so far and key issues were highlighted as:
Members raised the following matters:
Members commended the team on the work undertaken so far. The Chair reported that nominees were sought to act as Chair of the Environmental Services Sub Committee whilst Councillor Mitchell was on maternity leave. Councillor Murray accepted the nomination from the Committee RESOLVED – That the contents of the report and the comments of the Committee be noted
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To consider a report of the Director of Environment and Neighbourhoods providing Members with an overview of progress to develop greater partnership working arrangements between locality based City Council services and Neighbourhood Police Teams/PCSOs
(report attached)
Council function
Additional documents: Minutes: The Director of Environment & Neighbourhoods submitted a report providing an update on the development of closer working arrangements between the locality based LCC services and the Neighbourhood Policing Teams/PCSO’s.
Bev Yearwood, Area Community Safety Manager, attended the meeting and highlighted the role local ward councillors had in influencing local tasking arrangements. It was noted that a training programme had been devised and implemented for the PCSO’s in the ENE Area to ensure they were familiar with their remit and what assistance they could give under their existing powers to the area enforcement teams.
Members supported the work done so to establish closer working links with the Neighbourhood Policing Teams RESOLVED – a) to note the progress being made to develop more joined up working within localities between LCC services and Neighbourhood Police Teams/PCSO’s b) To note the contents of the discussions on proposed areas of closer working on environmental priorities
(Councillor Armitage withdrew from the meeting for a short while at this point)
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To consider a report of the Assistant Chief Executive Customer Access and Performance providing a summary of the main elements of the Localism Act that will be of direct relevance to area committees and to provide an opportunity to debate and influence the way the Council implements the legislation
(report attached)
Council function
Minutes: The Area Committee considered the report of the Assistant Chief Executive, Customer Access and Performance, which summarised those main elements of the Localism Act of direct relevance to Area Committees, in order to support future debate on how the Council will implement the legislation.
Martin Hackett, Area Improvement Management, presented the report and highlighted the key issues, particularly relating to neighbourhood planning and the choice of Kippax as one of the 4 pilot areas chosen in Leeds. Members commented on the voluntary code of conduct and whether there were measures in the Localism Act to address instances when a community group or individual caused detriment to the council or an individual councillor. It was noted that the Corporate Governance & Audit Committee had discussed a similar issue relating to whether there were powers to deal with councillor complaints against officers
Members were concerned that sufficient time should be allowed to ensure meaningful consultation and discussions were held with Members on those measures due to be implemented in April 2012, particularly
Officers reported that Guidance on the implementation of the Act was anticipated in early 2012. It was noted that the briefing note on the 4 pilot areas would be despatched to all Area Committee Members RESOLVED – a) To note the contents of the report as the basis for future debate on the opportunities, challenges and risks the Area Committee associates with the legislation taking into account the role Members identify for the Committee in the future in engaging with communities on this issue b) That the comments of the Committee be fed back to officers in order to inform a further report to a future Executive Board meeting on the implications of the Act and more detailed reports/sessions on Planning, Assets of Community Value and Right to Challenge agreed by area chairs
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Capital Receipts Incentive Scheme Report to Executive Board PDF 59 KB To consider a report of the Assistant Chief Executive Customer Access and Performance outlining a report considered and approved by Executive Board on the Capital Receipt Incentive Scheme
(report attached)
Council function
Additional documents: Minutes: The Area Committee considered the report of the Assistant Chief Executive, Customer Access and Performance, on the Capital Receipts Incentive Scheme which received approval at the Executive Board meeting held on 12th October 2011. A copy of the Executive Board report was included which proposed that assets should be identified in order to release capital funds.
Members noted the scheme would be administered under the existing Ward Based Initiative scheme with the intention to retain 15% of receipts locally, with 5% being pooled for the city. The Committee clarified that any unspent monies would be rolled into the following financial year but queried whether the £100k cap on receipts was reasonable, given that some areas could generate extensive redevelopment.
The Committee noted the WBI guidance and requested further clarification on:
RESOLVED – a) That the contents of the report to Executive Board (12 October 2011) on the Capital Receipts Incentive Scheme be noted b) That the comments of the Area Committee be reported back to Executive Board and further clarification be provided on the issues noted above during the consultation period
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Leeds Citizens' Panel in support of locality working PDF 118 KB To consider a report of the Assistant Chief Executive, Customer Access and Performance outlining the progress made to create and manage a new and enlarged Leeds Citizens’ Panel; the opportunities and efficiencies of localised consultation and the input the new Panel could have at Area Committee level
(report attached)
Council function
Minutes: Mr M Lund, Corporate Consultation Manager, attended the meeting to present the report of the Assistant Chief Executive, Customer Access and Performance, which set out the timetable for the development, management and co-ordination of the Leeds Citizen Panel (LCP).
(Councillor Armitage withdrew from the meeting at this point)
Members discussed the following matters:
(Councillor Murray withdrew from the meeting for a short time at this point and Councillor Armitage rejoined the meeting)
Members remained concerned over the establishment and management costs of the LCP and whether the creation of such a Panel presented any real benefits over and above the consultation already undertaken by the Council. It was noted that the LCP was intended to monitor the delivery of the Council’s priorities city wide, whereas the Area Committees would still consult and focus on a local level. RESOLVED – That the Outer East Area Committee a) Note the development of the new Citizens Panel in Leeds as described in the submitted report b) Support the use of the new Leeds Citizens Panel c) Commit to take up the use of the Citizens Panel as part of the Committees community engagement activities in support of the Wellbeing Fund priority setting and in the development of the Area Business Plans
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Demographic update report PDF 76 KB Further to minute 23 of the East Outer Area Committee held on 13th September 2011 where Panel requested further information including demographic details of all the schools in the Outer East area, to consider a report of the Director of Children’s Services
(report attached)
Council function
Minutes: The Director of Children’s Services submitted a report providing an update on the demographics and current situation for school places within the Outer East (OE) area. Lesley Savage, Senior Planning & Bids Manager, attended the meeting and discussed the following matters with the Committee:
(Councillor Armitage left the meeting at this point)
The Committee noted that Member briefing sessions would be arranged as part of the continued discussions on possible expansion of Colton primary school RESOLVED – That the contents of the report and the comments of the Area Committee be noted
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To consider a report of the Director of Adult Social Care providing information on the Leeds Telecare Service
(report attached)
Council function
Minutes: The Director of Adult Social Care submitted a report in order to promote awareness of the Telecare Service. Donna Lancaster attended the meeting to give a short presentation highlighting the benefits of the equipment and outlining what telecare equipment was available to Fair Access to Care (FACS) eligible service users in Leeds. Members noted the service had recently relocated to a new city centre site and was currently trying to promote the service to reach as many eligible service users as possible.
Members noted the Telecare Service was provided free under Adult Social Services and requested that information on the number of service users be provided to them on a ward by ward basis. RESOLVED – To note the contents of the report and presentation and to support the Telecare Service Team to promote the service city wide so all Fair Access to Care customers can benefit from the service
(Councillor Gruen left the meeting at this point)
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Outer East Area Committee Well Being Budget Report PDF 80 KB To consider a report providing details of the revenue spend approved for 2011/12 for East Outer Area Committee; details of new projects to be agreed and an update on the current position of the Small Grants Budget
(report attached)
Executive function
Additional documents: Decision: RESOLVED - a) To note the position of the Wellbeing Budget b) To note the Small Grants approved to date c) To grant approval for funding for the following projects:
Minutes: The Area Leader, South East Leeds, submitted a report providing an overview of spending to date from the Outer East Area Committee Wellbeing Budget and an update on the current position of the Small Grants Budget. Details of three new proposals seeking funding from the revenue budget were provided. RESOLVED - a) To note the position of the Wellbeing Budget b) To note the Small Grants approved to date c) To grant approval for funding for the following projects:
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A summary of key work PDF 97 KB To consider a report of the Assistant Chief Executive Customer Access and Performance providing information on recent priority work undertaken; providing minutes relating to community engagement activities and meetings of Area Committee Chairs together with an update on the Government’s Welfare Reform proposals
(report and appendices attached)
Executive Function
Additional documents:
Decision: RESOLVED – To note the contents of the report
Minutes: The South East Area Leader presented a report which detailed priority work carried out within the area in recent weeks, including the minutes of partnership meetings and Area Chairs meeting and recent community engagement activities. The report also provided an update on the government’s welfare reform proposals. Copies of the minutes of the Cross Gates Forum meeting held 19th October 2011 were also tabled at the meeting RESOLVED – To note the contents of the report
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Date and Time of next meeting Tuesday 14th February 2012 at 3.00pm in the Civic Hall, Leeds
Minutes: RESOLVED – To note the date and time of the next meeting as Tuesday 14th February 2012 at 3:00 pm in the Civic Hall, Leeds
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