Agenda, decisions and minutes

As the Councillor appointed to preside as Chair of East Outer Area Committee during the 2011/2012 Municipal Year has recently stood down, the Committee is required to elect a Chair for the duration of this meeting

(Council function)

  As the Chair of East Outer Area Committee for 2011/2012 had stepped down at the last local elections, nominations to chair the meeting were sought

  Councillor Murray was proposed, seconded and appointed to chair the meeting

  Councillor Murray in the Chair

  Councillor Murray welcomed two new Councillors to the meeting; Councillor Cummins and Councillor Harland and asked Officers to introduce themselves

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct.

  There were no declarations of interest

To receive any apologies for absence.

It was reported that Councillor Armitage would join the meeting in due course

To approve the minutes of the East Outer Area Committee meetings held on 20^th March 2012 and 30^th March 2012 and to formally ratify the decisions taken at the 30^th March 2012 extraordinary meeting of East Outer Area Committee

(minutes attached)

  RESOLVED -  To approve the minutes of the East Outer Area Committee of 20^th March 2012; the Extraordinary meeting of East Outer Area Committee of 30^th March 2012 and to ratify the decisions taken at that meeting

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

  In accordance with paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  On this occasion, there were no matters raised

To consider a report of the Chief Officer (Democratic and Central Services) setting out the process for electing the East Outer Area Committee Chair for the 2012/2013 Municipal Year from amongst the nominations which have been received

(report attached)

(Council Function)

  The Chief Officer (Democratic and Central Services) presented a report setting out the process for electing the East Outer Area Committee Chair for the 2012/2013 Municipal Year.  It was reported that Councillor Andrea McKenna had been nominated as the Chair

  RESOLVED -  That Councillor Andrea McKenna be appointed as the Chair of East Outer Area Committee for the 2012/2013 Municipal Year

Councillor Andrea McKenna thanked the Committee for their support and with Members’ agreement, assumed the chair for the remainder of the meeting

To consider a report of the South East Leeds Area Leader setting out the Wellbeing budget allocated for 2012/13 together with the carry over from 2011/2; details of the commitments for 2012/13 and seeking agreement to the allocation of the budget against priority work across the Outer East area

(report attached)

(Executive Function)

East Outer Area Committee considered a report providing details of the Wellbeing budget allocated for 2012/13 together with the carry over of funds from 2011/12 and setting out details of commitments and proposals for targeting spend in 2012/13

  RESOLVED –

  i)  To note the report and the comments now made

ii)  To note the allocation for 2012/13

iii)  To note the commitments for 2012/13

iv)  To agree to the allocation of the budget against priority work across the Outer East as follows:

a.  CCTV costs (Leedswatch) - £33,000

b.  Small Grants Budget - £10,000

c.  Probation scheme 2013/14(provisionally set aside) - £15,000

d.  Gardening scheme 2013 (provisionally set aside) - £20,000

e.  Older persons events week - £3,500

f.  Cricket coaching - £5,000

g.  Tasking Teams - £40,000

h.  Community engagement - £36,000

i.  Activities for young people - £36,000

j.  Skips - £5,000

k.  Sum set aside for ad-hoc projects - £20,000

  Councillor McKenna in the Chair

East Outer Area Committee considered a report providing details of the Wellbeing budget allocated for 2012/13 together with the carry over of funds from 2011/12 and setting out details of commitments and proposals for targeting spend in 2012/13

The East Area Improvement Manager presented the report and outlined the proposed funding for one ongoing commitment – CCTV cameras – and proposed sums to be allocated to priority work, as detailed in the submitted report.  Reference was also made to unspent funding of £35,873 from the 2011/12 allocation which would be carried over to 2012/13, with much of this arising from careful financial management ; underspends on a couple of projects and the need to retain funding for projects which arose late in the year

Members were informed of a recent funding request from West Yorkshire Police to continue with the provision of off-road motor cycles, with Ward Members to be consulted on this request

Members discussed the following matters:

·  the importance of dealing with off-road bikers but the need to discuss with West Yorkshire Police their commitment to community policing in view of some concerns that what had been promised in some areas had not been delivered

·  that information on the Community Payback Scheme be made available to all Members

·  the need for a report detailing the ambitions and visions for the East Outer Area for 2012/2013 to be presented at an early stage

·  concerns that funding had been needed to ensure the Youth Service could continue to use the East Leeds Leisure Centre, yet a significant amount of funding had not been spent when it could have been directed to provide help in a deprived area

·  the importance of community engagement and the important role Area Committees should play in that; that more functions would be devolved to Area Committees and that issues like Jobs and Skills and Planning should form part of Area Committee discussions

·  the need for agendas to be aligned differently, with regular reports being presented by Aire Valley Homes ALMO and West Yorkshire Police to update Members on projects and initiatives in the East Outer area but also to enable concerns to be raised by the Committee

·  that consideration should be given to drawing up a Communications Strategy in the Vision for the East Outer Area

·  that a recent offer from the GMB Union to provide 10 computers and printers at the former East Leeds Training Centre was welcomed, particularly in helping with jobs and skills and whilst accepting there was some costs for the running of the building, concerns that a charge was being levied for the use of these facilities

·  the need for performance updates on the gardening scheme, with the Chair suggesting that Ken Hill who ran the scheme be invited to present a report to a future meeting

·  the budget underspend and the need for this to be shared out equitably between the four Wards comprising East Outer Area Committee

·  the need for the Outside Body  ...  view the full minutes text for item 96.

Tuesday 3^rd July 2012 at 3.00pm in the Civic Hall, Leeds

  Tuesday 3^rd July 2012 at 3.00pm in the Civic Hall, Leeds