Agenda and minutes

The Chair welcomed all in attendance to the Special Meeting of the East (Outer) Area Committee.

There were no formal late items of business to consider, however the Chair agreed to accept the following supplementary information:-

·  Thorpe Park – Report of the Chief Planning Officer (Agenda Item 8)(Minute 83 refers)

The document was not available at the time of the agenda despatch, but made available to the public on the Council’s website.

There were no disclosable pecuniary and other interests declared at the meeting.

An apology was received on behalf of Councillor K Wakefield.

To consider a report of the Chief Officer (Democratic and Central Services) on the election of Area Committee Chair for the 2013/14 Municipal Year.

The Chief Officer (Democratic and Central Services) submitted a report on the election of Area Committee Chair for the 2013/14.

Appended to the report was a copy of Paragraph 5 of the Area Committee Procedure Rules which dealt with the process by which Chairs for Area Committees were elected (Appendix 1 refers).

It was reported that one nomination had been received for Area Committee Chair on behalf of Councillor A McKenna.

RESOLVED-

a)  That the contents of the report and appendices be noted.

b)  That Councillor A McKenna be elected as Chair for the 2013/2014 Municipal Year.

To consider a report of the South East Leeds Area Leader providing Members with an update on the current position of the wellbeing revenue budget for the Outer East area and setting out applications made for consideration by the Area Committee.

The South East Area Leader submitted a report updating Members on the Well Being Budget for Outer East in 2013/14; including how the Area Committee decided to allocate the funds against specific work streams and seeking approval for new project work.

Martin Hackett, Area Improvement Manager, South East Leeds presented the report and responded to Members’ comments and queries.

Detailed discussion ensued on the contents of the report.

RESOLVED-

a)  That the contents of the report and appendices be noted.

b)  That approval be given to allocating £5,000 for a small grants budget in accordance with the report now submitted.

c)  That approval be given to allocating £4,680 to hold older persons event week.

d)  That approval be given to allocating £5,000 for skips.

e)  That approval be given to allocating £10,000 to its four tasking teams (to be shared equally i.e. £2,500 each)

f)  That approval be given to allocating £21,235 for Christmas lights events.

g)  That approval be given to allocating £1,000 for a communications budget.

h)  That approval be given for the balance of £121,656 being used to help fund projects that support its business plan priorities.

i)  That approval be given to awarding £1,000 to the Garforth Gala 2013.

j)  That approval be given to awarding £7,500 to Temple Newsam Out of School Activities which would be split between the Wellbeing budget and the Youth Service budget i.e. £3,750 each.

k)  That approval be given to awarding £7,000 to Cross Gates & Whinmoor Out of School Activities which would be split between the Wellbeing budget and the Youth Service budget i.e. £3,500 each.

l)  That approval be given to awarding £8,000 to Neighbourhood Elders Team (NET).

m)  That approval be given to awarding £1,900 to Garforth in Bloom.

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To consider a report of the Director of City Development on a planning services update on Thorpe Park.

(Report to follow)

The Chief Planning Officer submitted a report highlighting the current position regarding the planning applications (five in total) submitted by Scarborough Developments for undeveloped land at Thorpe Park, the associated highway infrastructure and the provision of a new public park (Green Park). 

Appended to the report were copies of the following documents for the information/comment of the meeting:-

·  The Thorpe Park location plan

·  Masterplan drawing

·  Green Park proposals

The following representatives were in attendance and responded to Members queries and comments:-

-  Mr Phil Crabtree, Chief Planning Officer, City Development

-  Mr Andrew Windress, Planning Officer, City Development

-  Mr M Jackson, Scarborough Development Group

-  Mr L Savage, Scarborough Development Group

-  Mr M Ralph, Scarborough Development Group

At the request of the Chair, the Chief Planning Officer briefly highlighted the main issues as part of his presentation update.

Councillor P Gruen reminded the meeting that the purpose of this presentation was to provide Members with a position statement on the latest developments in strategic terms and not to focus on the planning issues which would be addressed in detail by the City Plans Panel a later date.

Prior to receiving a detailed presentation from the relevant Planning Officer, Members queried whether the planning application for Victoria Gate would have an impact on the Thorpe Park planning application and also raised their concerns regarding the legal implications.

The Chief Planning Officer responded and confirmed that objections and comments received from third parties such as the Eastgate developers would have to be taken into account when determining the Thorpe Park planning application could have an impact on the Victoria Gate planning application.

Discussion ensued and in view of the importance and complexity of the issues, Members were in agreement to defer consideration of this presentation up date and to request the South East Area Leader to convene a Special Meeting of the East (Outer) Area Committee to be held week commencing 3^rd June 2013 for the purpose of receiving a detailed presentation from the Chief Planning Officer on the Thorpe Park planning applications and to invite representatives from the Council’s legal services department and Scarborough Development Group.

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RESOLVED-

a)  That the contents of the report and appendices be noted.

b)  That the South East Area Leader be requested to arrange a Special Meeting of the East (Outer) Area Committee to be held week commencing 3^rd June 2013 for the purpose of receiving a detailed presentation from the Chief Planning Officer on the Thorpe Park planning application and to invite representatives from the Council’s legal services department and Scarborough Development Group.

Tuesday 2^nd July 2013 at 4.00pm to be held in Kippax (venue to be confirmed)

Tuesday 2^nd July 2013 at 4.00pm to be held at Kippax Leisure Centre, Station Road, Kippax.

The Chair informed the meeting that Mr S Robinson, Governance Services would be leaving the Council on the Early Leavers Initiative at the end of May after 40 years service. Board Members conveyed their best wishes to

Mr Robinson.

(The meeting concluded at 4.30pm)