Agenda and minutes
PDF 171 KBVenue: Garforth NET, Dover Street, Garforth LS25 2LP
Contact: Angela Bloor (0113) 24 74754 Email: angela.bloor@leeds.gov.uk
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Appeals Against Refusal of Inspection of Documents To consider any appeals in accordance with Procedure Rule 25* of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).
(*In accordance with Procedure Rule 25, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.) Minutes: There were no appeals against the refusal of inspection of documents.
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Exempt Information - Possible Exclusion of the Press and Public 1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.
2 To consider whether or not to accept the officers recommendation in respect of the above information.
3 If so, to formally pass the following resolution:-
RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows: Minutes: There were no exempt items.
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Late Items To identify items which have been admitted to the agenda by the Chair for consideration.
(The special circumstances shall be specified in the minutes.) Minutes: There were no late items.
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Declarations of Disclosable Pecuniary Interests To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct. Minutes: There were no declarations of disclosable pecuniary and other interests.
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Apologies for Absence To receive any apologies for absence. Minutes: Apologies were received from Councillor P Gruen, Councillor K Wakefield, Councillor J Cummins and Councillor T Murray.
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To confirm as a correct record the minutes of the previous meeting held 10th September 2013
Minutes: RESOLVED – That the minutes of the previous meeting held 10th September 2013 were confirmed as a correct record.
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Open Forum In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair. Minutes: No matters were raised in the Open Forum.
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Garforth Area Office Minutes: The Chair raised a proposal that she had received to rationalise Area Management office accommodation by closing the Garforth office and having officer support via the Dewsbury Road office. Following a discussion on this proposal it was agreed that the East Outer Area Committee would not be in favour of the loss of the Garforth office facility.
RESOLVED – That any proposal to close Garforth Area office would not be supported by this Area Committee.
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Strengthening relationships between the Outer East Area Committee and the Third Sector To consider the joint report of the South East Area Leader and the Chief Officer of Voluntary Action Leeds on recent development regarding the work undertaken with the voluntary, community, faith and social enterprise sector and presenting key initiatives for the Committee to discuss and agree regarding how to strengthen their relationship
Additional documents: Minutes: David Smith and Adrian Curtis presented a report on behalf of the Third Sector on the need to strengthen strategic relationships between the Area Committee and the Third Sector. Members noted that currently there is engagement with individual organisations and networks (e.g. Healthy Lives Leeds and Young Lives Leeds) but not the sector as a whole.
Members noted that In July 2013, a councillor from the South East spoke at an event designed to launch a Third Sector Network for the South East Area, Third Sector Leeds Goes Local. The support of the Area Committee was sought for the direction of travel and the next steps in this work. Members had a detailed discussion on strengthening relationships and specifically with regards to:
· The integration agenda for social care · The health inequalities gap · The need for the Council to work with local communities to bring about behaviour change e.g. to improve the cleanliness of public spaces · Reducing the number of young people not in education, employment or training · Development of an approach to the Council’s asset base.
Further discussion took place in respect of the following key initiatives: Building on current collaboration of local commissioning of the Third Sector and establish an ‘intelligent commissioning’ arrangements that aims at ensuring the third sector organisations are prepared to engage with local commissioning arrangements in the relevant timescales. The annual update report from Third Sector Leeds (TSL) gave regard to activity and impact within their area of responsibility. The report also provided the ‘State of the Sector’ within the locality, aimed at facilitating a greater understanding of the services and support the Third Sector can offer but also what changes in delivery are occurring. Members noted that a third sector lead organisation had been identified to work alongside Area Committee Leads for: · Children’s Services · Environment and Community Safety · Health and Wellbeing and Adult Social Care ·
Employment, Skills and Welfare Reform The Area Committee and TSL currently work together to ensure relevant and effective Third Sector involvement on the following groups is maintained:
· Environmental Sub Group · SE Welfare Reform Group · South East Leeds Debt Forum · Community Centres Sub Group · Children and Young Peoples Group Members noted that the Third Sector development providers work in mutually supportive arrangements with the Neighbourhood Improvement Officers (funded by Area Committees) aimed at working together to develop community capacity within priority neighbourhoods, and in order to further the impact and value added of Wellbeing funding, the Area Committee considered setting targets for percentage increases in the number of third sector lead projects delivered through this fund. RESOLVED – (a) That the content of the report be noted and the work being done to strengthen the links between the Third Sector and Area Committees be supported. (b) To work together to strengthen relationships and meet the needs of local communities through collaboration. (Councillor Mitchell arrived at 16.15pm pending consideration of the above item)
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Summary of Key Work To consider the report of the South East Area Leader providing details of the key issues and activities in the locality and providing minutes relating to recent community forums, sub groups and partnership meetings.
Additional documents:
Minutes: Members considered a report of the South East Area Leader which set out priority work carried out in the area over recent weeks. Appended to the report were minutes of forum, partnership and sub-group meetings and those of the Area Committee Chairs meeting.
Children’s Services
Children’s Services sent apologies for their absence, and no updates were discussed by the East Outer Area Committee.
Luncheon Clubs
The East Outer Area Committee received a verbal report from the Area Co-ordinator for Luncheon Clubs in the Outer East. Members noted that the luncheon clubs were a success and that they were making a positive impact in the community. Training is being set up to help volunteers that have been recruited as well as providing basic hygiene courses. Based on the popularity of the luncheon clubs, a discussion ensued on the possibility of opening two more clubs in Swillington. Members were updated on the attendance at the clubs and noted their high success rate. Members noted that they had been welcomed and involved in the luncheon clubs and agreed that it is important for people to have a nutritional meal and social interaction.
Neighbourhood Centres
The South East Area Leader submitted a report detailing priority work carried out in the area over recent weeks together with copies of minutes relating to forums, partnership, sub-group and the Area Chairs forum. Peter Mudge, South East Area Support Team, presented the report and responded to Members’ comments and queries.
In summary, specific reference was made to the following issues:
· Work on Main Street was nearly finished in Garforth and Swillington · Major refurbishments to new businesses · On-going problems on Coal Road · Christmas lights switch on · The great success the Outer East enjoyed in the 2013 Yorkshire in Bloom
Update on Thorpe Park
Members welcomed representatives of Scarborough Developments and a Planning Officer to provide an update on the proposals for a major retail-led scheme at Thorpe Park. Members were thanked for their continuous support and guidance in respect of the scheme. Members received an update with regard to the planning processes and potential challenges to the scheme, and how that might impact upon timings for the delivery of the scheme. Members also noted that the developers were intending to continue moving forwards with elements of the scheme in advance of receiving planning permission in order that progress was not delayed.
Older Persons Event Week 2013
James Nundy presented a report to members updating them with the attendance figures from the Older Persons Event Week. Members gave praise for the events that took place and noted that there is to be an ‘Afternoon Tea’ hosted by the Lord Mayor to thank all the volunteers involved in the week.
Area Lead Members Update
Members received a brief verbal update from the Area Lead Members in respect of;
Children’s Services
Councillor Coupar informed Members of the following key issues she was currently working on in her role as Area Lead both in the local area and with other Leads across ... view the full minutes text for item 47. |
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Strengthening the relationship between Area Committee and Parish Councils To consider the report of the South East Area Leader on the Safer and Stronger Scrutiny Board Report on the Councils relationship with Town and Parish Councils and outlining options on how this can be achieved in Outer East Area. Minutes: The South East Leeds Area Leader presented a Safer and Stronger Scrutiny Board Report on strengthening the relationship between the Area Committee and Parish Councils.
The Scrutiny Report identified that both Area Committees and local councils have a key role in providing strong local leadership. A discussion took place around the following:
· Local councils and Area Committees give a commitment to work closely together to develop clear pathways and protocols.
· That Area Leaders take the lead on developing these clear pathways and protocols.
· That the Council’s Assistant Chief Executive (Citizens and Communities) promotes the following as good practice amongst Area Committees:
· That Area Leaders ensure that input is sought from local councils as part of any future area based delegation scheme and particularly around the negotiation of Service Level Agreements.
· That Area Leaders proactively work with local councils and Area Committees to identify opportunities for maximising available resources to best meet the needs of their local communities.
· That local Councils are proactive in promoting volunteering initiatives.
· That the Council’s Assistant Chief Executive (Customer Access and Performance) and Chief Officer Localities and Partnerships lead on actively supporting approaches made by local councils for any advice and assistance directly associated with local voluntary initiatives.
· That the three Area Leaders actively promote partnership working with local councils as part of the integrated locality working agenda in the three wedges of East North East, West North West and South East.
· That Area Leaders work closely with Area Chairs to ensure that Area Committees continue to monitor their relationships with local councils in order to identify strengths and potential areas for improvement.
RESOLVED- That the contents of the report be noted and that the actions that aim to strengthen links with Parish Councils in the Outer East as set out in paragraph 3.3 of the report be agreed.
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Well Being Budget (Revenue) 2013/14 To consider the report of the South East Leeds Area Leader providing details of the Well Being Budget available for Outer East. Additional documents:
Minutes: The Area Improvement Manager presented a report that provided details of the Well Being Budget available for the Outer East in 2013/14.
Members noted that the report detailed commitments, agreed funding streams and recent funding requests as follows:
· Increase the communications budget from £1,000 to £2,000 · Award £4,179 to Christ Church Luncheon Club · Award £3,000 to Methley Village Lights Christmas Committee
During discussion on this item, members were also asked to consider the following additional items:
RESOLVED-
(a) That the content of the report and the position regarding small grants be noted.
(b) That the following be agreed:
· Increase the communications budget from £1,000 to £2,000 · Award £4,179 to Christ Church Luncheon Club · Award £3,000 to Methley Village Lights Christmas Committee
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Dates and Times of Future Meetings To note the date and time of the next meeting as Tuesday 10th December 2013 at 4.00 pm, in the Civic Hall, Leeds Minutes: The next meeting will take place on Tuesday 10th December 2013 at 4.00pm, in the Civic Hall, Leeds, LS1 1UR |