Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2* of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services  at least 24 hours before the meeting.)

There were no appeals against the refusal of inspection of documents.

There were no exempt items.

There were no late items on the agenda.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no declarations of disclosable pecuniary or other interests.

Apologies were received from Councillor T Murray, Councillor J Cummins and Councillor K Mitchell.

To approve the minutes of the East Outer Area Committee held on 15^th October 2013

(minutes attached)

That the minutes of the previous meeting held 15^th October 2013 were confirmed as a correct record. There was a brief discussion regarding apprenticeships (minute 47 refers).

No matters were raised in the Open Forum.

To consider a report of the Director of Environment and Neighbourhoods outlining the fuel poverty challenge in the Outer East Leeds area and its impact on vulnerable people

(report attached)

The Fuel Poverty Officer presented a report that outlined the fuel poverty challenge in Outer East Leeds and its impact on vulnerable people such as elderly residents.

Members were informed of the current schemes such as Wrap Up Leeds ECO, Warm House Service and the Green Doctor service that offer energy efficient improvements and affordable warmth amongst households.

Members asked how the schemes could be better publicised, and if the service providers could attend local events and surgeries to further raise awareness.

Members noted that leaflets were available to members in order for them to be handed out at surgeries, and that he had regular meetings with contractors who would be happy to attend local events.

RESOLVED- (a) That the East Outer Area Committee would promote affordable warmth through its members and partner organisations.

(b) That the Director of Environment and Neighbourhoods provide members with more detailed information on fuel poverty, including hotspot area, at ward level.

To consider a report of the Assistant Chief Executive Citizens and Communities setting out priority work carried out in the area over recent weeks, including an update on proposals for a major development at Thorpe Park, together with copies of minutes relating to forums, partnership and sub-group meetings and the Area Chairs meeting

(report and minutes attached)

Members considered a report of the East Outer Area Leader which set out the priority work carried out in the area over recent weeks. Appended to the report were minutes of forum, partnership and sub-group meetings and those of the Area Committee Chairs meeting.

Outer East Youth Allocation

Members noted that The Youth Team plan to bring a report to the February 2014 Outer East Area Committee following the recent restructuring of the Youth Service.

Neighbourhood Plans

Members were notified that the second Neighbourhood Plan to be launched in the Outer East Area is being prepared in Garforth. Work on the Kippax Neighbourhood Plan had been circulated to residents and to date forty people wanted to be involved in the pilot.

Christmas Lights

Members noted the success of this year’s Christmas Light Switch On in the Outer East and asked that their appreciation be forwarded to James Nundy for his efforts.

Thorpe Park

Members welcomed representatives of Scarborough Developments to provide an update on the proposals for a major retail-led scheme at Thorpe Park.

Members received an update with regard to planning processes and how that might impact upon timings for the delivery to the scheme. Members were notified that discussions had taken place between Scarborough Developments and Head teachers of local High Schools with regard to apprenticeships, skills and training development.

Area Lead Members Update

Members received a brief verbal update from the Area Lead Members in respect of;

Children and Young People

Councillor Coupar gave positive feedback to members in relation to cluster governance arrangements and improved relationships. Members were informed of a workshop that will be taking place on 11^th February 2014 with Children’s Services to discuss demographics, school places and school planning data.

Community Safety and Environmental Services

Councillor Harland told members that she would continue to have meetings with West Yorkshire Police in order to continue building good working relationships that will improve the Outer East Neighbourhoods. She also informed members of her intention to spend some time with the Environmental Service Team in the area.

Health and Wellbeing

Councillor McKenna informed members that winter packs would be available for the elderly and updated members with priority needs in the Outer East.

Swarcliffe PFI Credits

The Outer East Area Leader confirmed support for the spending of the remaining PFI credits.

RESOLVED-(a) That the current position in respect of a number of issues be noted.

(b) That the remaining £12,373 of PFI credit be spent at Mill Green Gardens.

(Councillor Wakefield left the meeting at 16.55pm during consideration of this item)

To consider a joint report of the Chief Officer Access and Care, Adult Social Care and Executive Director of Operations, Leeds Community Healthcare Trust providing an update on the continued developments towards integrated working across health and social care

(report attached)

Members considered a report of the Chief Officer Access and Care informing members of continued development towards integrated working across Health and Social Care.

The South East initiative had a number of elements:

·  Rapid Response.  Testing the assumption that rapid response can be delivered most effectively at a neighbourhood level

·  Out of Hours. Developing a model for Out of Hours services that works with the proposed model for integrated working

·  Neighbourhood Teams.  Designing and shaping a model of neighbourhood community nursing, community therapy and community social work that can be adopted across the City

·  Case Management.  Developing a more integrated approach to case management to free up capacity to support complex cases. 

·  Neighbourhood Rehabilitation Teams – encompassing Intermediate Care Teams (LCH) and Reablement teams (ASC). Designing and shaping a model of neighbourhood rehabilitation teams that can be adopted across the city.

RESOLVED- That the continued progress in developing integrated health and social services in Leeds be noted, and the particular emphasis currently being given to the developments in the South East of the city be supported.

To consider a report of the Director of Environment and Housing providing information on performance against the Service Level Agreement between East Leeds Outer Area Committee and the South South-East Environmental Locality Team for the period 1^st July 2013 – 25^th October 2013

(report attached)

The Locality Manager presented a report to members outlining the performance against the Service Level Agreement (SLA) between East Outer Area Committee and the South-East Environment Locality Team.

Members were updated on the delivery of the SLA priorities which included:

·  Priority Neighbourhoods

·  Education and Enforcement

·  Partnership Working and Development

Members thanked officers for their work in the area, and were pleased with the progress and productivity of the Locality Team.

RESOLVED- That the content of the report be noted.

To consider a report of the Assistant Chief Executive Citizens and Communities detailing the Well Being budget available to East Outer Area Committee in 2013/14, together with an overview of spending to date and presenting funding requests from new projects seeking support

(report attached)

The Area Improvement Manager presented a report that provided details of the Well Being Budget available for Outer East in 2013/14.

Members noted that the report detailed commitments, agreed funding streams and recent funding requests as follows:

·  £12,627 to Mill Green Gardens parking scheme

·  £10,000 to Barley Hill Playground Refurbishment

·  £10,000 to Whinmoor Park environmental improvements

·  £10,000 towards a winter warmth package

·  £12,000 to resurface car park at Austhorpe View (Whitkirk)

·  £15,000 for land enhancement on Osmondthorpe Lane

RESOLVED- (a) That the content of the report and the position regarding small grants be noted. (b) That the following be agreed:

·  Award £12,627 to Mill Green Gardens parking scheme (minute 59(6) also refers)

·  Award £10,000 to Barley Hill Playground Refurbishment

·  Award £10,000 to Whinmoor Park environmental improvements

·  Award £10,000 towards a winter warmth package

·  Award £12,000 to resurface car park at Austhorpe View (Whitkirk)

·  Award £15,000 for land enhancement on Osmondthorpe Lane

Tuesday 11^th February 2014 at 4.00pm – Venue to be confirmed

Tuesday 18^th March 2014 at 4.00pm in the Civic Hall, Leeds

Tuesday 11^th February 2014 at 16.00pm in the Civic Hall, Leeds

1.  Tuesday 18^th March 2014 at St Gregory’s, Swarcliffe Ave, Leeds, West Yorkshire LS14 5NS