Agenda for East (Outer) Area Committee on Friday, 6th June, 2014, 11.00 am

East (Outer) Area Committee - Friday, 6th June, 2014 11.00 am

Venue: Civic Hall, Leeds

Contact: Angela Bloor (0113) 24 74754 Email: angela.bloor@leeds.gov.uk

Items
No.	Item
90.	Appeals Against Refusal of Inspection of Documents To consider any appeals in accordance with Procedure Rule 15.2* of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.) Minutes: There were no appeals against the refusal of inspection of documents.
91.	Exempt Information - Possible Exclusion of the Press and Public 1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report. 2 To consider whether or not to accept the officers recommendation in respect of the above information. 3 If so, to formally pass the following resolution:- RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows: Minutes: There was no exempt information.
92.	Late Items To identify items which have been admitted to the agenda by the Chair for consideration. (The special circumstances shall be specified in the minutes.) Minutes: There were no late items.
93.	Declarations of Disclosable Pecuniary Interests To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct. Minutes: There were no declarations of disclosable pecuniary interests.
94.	Apologies for Absence To receive any apologies for absence. Minutes: Apologies were received for Councillor T. Murray and Councillor J. Lewis.
95.	Minutes PDF 70 KB To approve the minutes of the East Outer Area Committee meeting held on 18th March 2014 (minutes attached) Minutes: RESOLVED- That the minutes of the previous meeting held on the 18^th March 2014 be agreed as a correct record.
96.	Open Forum In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair. Minutes: No matters were raised in the open forum.
97.	Election of Community Committee Chair for the 2014/2015 Municipal Year PDF 70 KB To consider a report of the City Solicitor seeking to elect a Community Committee Chair for the 2014/2015 Municipal Year from amongst the nominations which have been received (report attached) Additional documents: ELECTION OF CHAIR REPORT APPENDIX 1 220414 , item 97. PDF 49 KB Minutes: The City Solicitor submitted a report which explained the arrangements for the election of Chairs for Community Committees and that in line with this process recommended that this Area Committee elect a Member to the position of Community Committee Chair for the 2014/15 municipal year. Appended to the report was a copy of Paragraph 5 of the Area Committee Procedure Rules which dealt with the process by which Chairs for Area Committees were elected (Appendix 1 referred). It was reported that one nomination had been received for Community Committee Chair on behalf of Councillor A McKenna. RESOLVED- The Committee resolved: (a) That Councillor Andrea McKenna be elected as East Outer Community Committee Chair for the 2014/2015 Municipal Year.
98.	Well Being Budget (Revenue) 2014/15 PDF 117 KB To consider a report of the Assistant Chief Executive Citizens and Communities providing details of the Well Being budget available for Outer East in 2014/15, setting out commitments; suggesting funding streams and seeking consideration of new projects for funding (report attached) Minutes: The Assistant Chief Executive (Citizens and Communities) submitted a report which provided details of the Well Being Budget available for Outer East in 2014/15. The report outlined commitments and suggestions for a number of funding streams for the year and asked the Area Committee to consider new projects. Members had a brief discussion regarding the Well Being Budget and the possibility of setting up a working group in order to get better value for money and to discuss a new process for grant applications Resolved- That members agreed to: · Note that Community Committee has a commitment of £33,000 towards the monitoring and maintenance of its Leedswatch CCTV cameras. · Note that £20,000 has previously been awarded to fund a gardening scheme. · Allocate £5,000 for a small grants budget · Allocate £5,000 for skips · Allocate £5,500 to hold older persons event week · Allocate £10,000 to its 4 tasking teams and environmental sub group to deliver discreet local projects around community safety and environmental issues(budget shared equally) · Underwrite the cost of the Christmas lights and switch on events across Outer East to the figure of £23,620. · Provide a communications budget of £2,000 · Award £8,000 to NET to fund the post of a luncheon club worker · Award £1,300 to the MethleyFest · Defer any award to Sutton Park children’s playground improvements · Award £2,000 towards community galas in Cross Gates & Whinmoor ward. · Ratify approval from Cross Gates & Whinmoor tasking team to award £1,600 (balance from last years budget) to provide CCTV in Swarcliffe.
99.	Summary of Key Work PDF 96 KB To consider a report of the Assistant Chief Executive Citizens and Communities detailing priority work carried out in the East Outer Area in recent weeks, providing minutes relating to community forums, partnership meetings, Area Chairs meeting and seeking confirmation on a place based name for the new community committee (report attached) Additional documents: Appendix 1 , item 99. PDF 70 KB Appendix 2 , item 99. PDF 121 KB Appendix 3 , item 99. PDF 54 KB Appendix 4 , item 99. PDF 334 KB Appendix 5 , item 99. PDF 595 KB There are a further 8 documents.View the full list of documents for item 99. Minutes: The Assistant Chief Executive (Citizens and Communities) submitted a report to the East Outer Area Committee which set out the priority work carried out in the area over recent weeks. Appended to the report were minutes of forum, partnership and sub-group meetings and those of the Area Committee Chairs Meeting. Thorpe Park Members noted that The Thorpe Park Employment and Skills Working Group had their first meeting as per Appendix 1 and 2 of the report. Councillor J. Cummins was named as the Outer East Area Committee Lead. Neighbourhood Plans The Area Lead Officer informed members that there had been 30 volunteers to date in respect of the Garforth Neighbourhood Plan, that the roadworks scheme on Osmondthorpe Lane had been completed, and that there is scheduled works to take place on Main Street, Garforth on the 1^st June 2014. RESOLVED- The East Outer Area Committee resolved to: (a) Note the content of the report. (b) Agree a place based name for their committee – Outer East Community Committee
100.	Date and time of next meeting Tuesday 8^th July 2014 at 4.00pm – venue to be confirmed Minutes: The next meeting for the Outer East Community Committee will be on Tuesday 8^th July 2014 at 4.00pm in the Civic Hall, Leeds, LS1 1UR.