Agenda and minutes

Venue: Holbeck Working Mens Club, Jenkinson Close, Holbeck, Leeds LS11 9QX

Contact: Phil Garnett (0113) 39 51632  Email: philip.garnett@leeds.gov.uk

Items
No. Item

14.

Election of Chair

Minutes:

In the absence of Councillor Gabriel, Councillor Ogilvie was elected Chair for the meeting.

 

15.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 25 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 25, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

 

Minutes:

There were no appeals against the refusal of inspection of documents.

 

16.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 

Minutes:

There were no resolutions to exclude the public.

17.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

 

Minutes:

There were no late items submitted to the agenda.

 

18.

Declaration of Disclosable Pecuniary and Other Interests’

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct.

Minutes:

There were no declarations made.

 

19.

Apologies for Absence

To receive any apologies for absence.

Minutes:

 

Apologies for absence were received from Councillors A Gabriel, P Davey, and M Iqbal.

 

20.

Minutes - 20th June 2012 pdf icon PDF 65 KB

To confirm as a correct record the minutes of the meeting held on 20th June 2012

 

Minutes:

The Minutes of the meeting held on 20th June 2012 were approved as a correct record.

 

21.

Open Forum

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

 

(10 mins discussion)

 

Minutes:

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Area Committee.

 

On this occasion, there were no members of the public present.

 

22.

Sports and Active Recreation Officers Update pdf icon PDF 77 KB

To receive a report of the South East Area Leader outlining the current roles of the Sports and Active recreation Officers and providing contact information for relevant staff.

 

(Council function)

Minutes:

The South East Area Leader submitted a report which outlined the current roles of the Sports and Active Recreation officers and provided contact information for relevant staff.

 

Andrew Wilson, Club Development Officer and Sam Coupland Active Lifestyles Officer were in attendance to highlight the work they undertake and to answer Member questions.

 

Members considered the report and began by asking the officers present about linking up their work with local amateur rugby league clubs and other sports clubs who need players. Questions were also put to officers about the costs of accessing this service for young people, costs of funding the activities and whether Officers had the resources to capture the potential interest in sports and active recreation in inner south Leeds.

 

Members highlighted to officers present that consideration should be given to maximising the green spaces within the area which outside school hours are underused.

 

Members asked to be updated on projects to be circulated to allow better synergy with other local initiatives.

 

RESOLVED – that the report be noted.

 

 

23.

Community Right to Bid pdf icon PDF 74 KB

To receive a report  of the Acting Chief Asset Management Officer updating the Area Committee on developments with Community Right to Bid and advises of the implementation date.

Additional documents:

Minutes:

The Acting Chief Asset Management Officer submitted a report  which updated the Area Committee on developments with Community Right to Bid and advised of the implementation date.

 

Neil Charlesworth (Community Asset Officer) was in attendance to answer Member questions.

 

Members considered the report and asked how Community Right to Bid worked and how an interest could be registered.

 

Members expressed a cautionary note as in many cases it might be difficult to raise the finance to bid for property.

 

Discussion also took place on the comparison between Community Right to Bid and the right to run services. The Area Leader, Shaid Mahmood advised on the differences between the two initiatives. 

 

This topic will be picked up as part of the Neighbourhood Improvement Boards to give a more local insight in to its role.

 

RESOLVED  - that the report be noted.

 

24.

Proposals for Changes to Fire Service Emergency Cover in West Yorkshire. pdf icon PDF 103 KB

To receive a report of West Yorkshire Fire Service providing the opportunity for the Area Committee to discuss the potential issues arising from the proposed merger of Hunslet & Morley Fire stations.

 

(Council function)

 

Minutes:

West Yorkshire Fire Service submitted a report which provided the Area Committee with the opportunity to discuss potential issues arising from the proposed merger of Hunslet and Morley Fire station.

 

Nick Smith, District Fire Commander and Peter Lau Station Commander delivered a power point presentation with Members about fire services in south Leeds, response times, the reduction in risk over the last few years and the building of a new fire station with the merger of Hunslet and Morley fire stations.

 

Members put forward their opinions on the proposals which included concerns about the cost of building a new fire station compared to keeping the existing stations open.

 

Members carefully considered the response times to emergencies and how these would be effected by the merger. Concern was expressed over the loss of fire staff following the merger and how this might effect public confidence in the service provided.

 

Members questioned the fire officers as to the numbers of smoke alarms fitted and what approaches were being taken to fit  more fire alarms in domestic properties and reducing fire risks.

 

Members to be provided with requested information on response times  directly.

 

RESOLVED – that the contents of the report be noted.

 

 

25.

Remobilisation of the New Generation Transport (NGT) Scheme: Current position and Public Consultation pdf icon PDF 135 KB

To receive a report of the New Generation Transport team (City Development)providing an update on NGT including the reasoning for the scheme.

 

(Council function)

 

Additional documents:

Minutes:

The NGT Project Manager, Andrew Wheeler, presented a report of the New Generation Transport Team which provided an update on the NGT scheme including its rationale.

 

Vanessa Allen, NGT Planning and Urban Design Manager, was also in attendance to inform the Area Committee about the Transport Works Orders which will be used to progress the scheme.

 

 

Members asked questions about the route and in what order it would be constructed. Members suggested that instead of building the route all at once whether it might be sensible to construct the southern line first to minimise disruption across the City.

 

Concerns were also raised about the integration of bus services and ensuring that services in the south of Leeds are not damaged by the introduction of NGT and its proposed route.

 

Members also questioned officers present about the expansion of NGT to other areas of the City and how parking would be managed for people wishing to leave their cars on the outskirts of the city and travel to the centre using NGT.

 

Members asked that NGT officers might consider naming the Penny Hill stop ‘Hunslet Library’ and also requested that consideration be given to holding a competition amongst local schools for the design of the NGT vehicles.

 

Members to be provided with layout plans of the Stourton Park & Ride site to identify any issues with increasing traffic on the Belle Isle side of the site.

 

RESOLVED –

 

(a)  that the report and on going consultation be noted; and

(b)  that Members suggestions be taken into consideration by the NGT management team.

 

Following discussion of this item, due to time constraints, the Chair requested that all reports requiring the Area Committee to take a decision be heard before items not requiring decisions, owing to the risk that the meeting would become inquorate when Councillor Nash left at 8:30pm.

 

 

26.

Transfer of Belle Isle Foundation to Childrens Services - Family Contact Centre and office base for the South Locality Safeguarding Team. pdf icon PDF 77 KB

To receive a report of the  South East Area Leader report seeking approval for Inner South Area Committee to dispose of the Belle Isle Foundation unit which has been unused for the last two years and also approval for the unit to be transferred to Children’s Services.

(Council function)

 

 

 

Minutes:

 

The South East Area Leader submitted a report which sought approval for the disposal of the Belle Isle Foundation Unit so that it can be used by Children’s Services.

 

 

RESOLVED – that the Area Committee approve the disposal of the Belle Isle Foundation Unit so that it can be used by Children’s Services.

 

27.

Wellbeing report pdf icon PDF 158 KB

To receive a report of the Assistant Chief Executive (Customer Access and Performance) providing the Area Committee with an update on the current amount of revenue and capital funding committed and available via the Area Committee well – being budgets for Inner South.

 

(Executive function)

 

Additional documents:

Minutes:

The Area Officer presented a report of the Assistant Chief Executive (Customer Access and Performance). The report provided:

1.  Confirmation of the 2012/13 revenue allocation and the 2011/12 carry forward figure.

2.  An update on both the revenue and capital elements of the Well being budget.

3.  Details of revenue funding for consideration and approval.

4.  Details of revenue projects agreed to date (as shown at Appendix 1 to the report)

5.  Members were  also asked to note the current position of the Small Grants Budget

 

Members discussed ring fencing of money and requested further action be taken to put this money to good use.

 

RESOLVED –

 

(a)  that the contents of the report be noted;

(b)  that the position of the Well Being Budget as set out at paragraph 3.0 of the report be noted;

(c)  that the points raised under ring fencing arrangements set out in paragraph 3.3 of the report be noted and brought to the next Member Meeting for discussion

(d)  Members supported the proposed ringfencing of £130,000 (2013/14) for Children & Young People’s work as part of the new process for funding.

(e)  that that Well Being revenue projects previously agreed, as shown at Appendix 1 to the report, be noted;

(f)  that the following be agreed in respect of Wellbeing funding allocations, as detailed within paragraph 4.0 of the submitted report:

 

 

 

 

Name of Project

Name of Delivery Organisation

Decision

Youth Provision

St Luke’s Care

£28,301 (October  2012 – March 2013)(Revenue) All three wards. APPROVED

Middleton Friday Night Project

Breeze Team

£5,000 (Revenue) Middleton Park Ward. APPROVED

Off Road Bikes

West Yorkshire Police

£3,952 (Revenue) All three wards. APPROVED

Dream Radio Drama

Dream Reality

£15,000 (Revenue) All three wards. NOT APPROVED

Atha Street Bollards

LCC Highways

£790 (Revenue) Beeston & Holbeck ward. APPROVED

 

(g)  that the small grants situation as set out in paragraph 5.0 to the report be noted.

 

 

 

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14  Appointment of Area Committee Representation upon Leeds Initiative Area Based Partnership Groups

 

The Assistant Chief Executive (Customer Access and Performance) and the Chief Officer (Democratic and Central Services) submitted a report which provided background to local Member representation upon Leeds Initiative area Based Partnership Groups, and invited the Committee to determine the elected Member appointments to those groups.

 

RESOLVED – The Area Committee resolved that:

 

(a)  Area Committee Champion to the South East Health and Wellbeing Partnership – Councillor Truswell

(b)  Area Committee Champion to the South Leeds Crime and Grime Group – Councillor Groves

 

 

28.

Appointment of Area Committee Representation upon Leeds Initiative Area Based Partnership Groups pdf icon PDF 76 KB

To receive a Report of the Assistant Chief Executive (Customer Access and Performance) and the Chief Officer (Democratic and Central Services) provides background to local Member representation upon Leeds Initiative Area Based Partnership Groups, and invites the Committee to determine the Elected Member appointments to those groups.

 

(Council function)

 

Additional documents:

Minutes:

The Assistant Chief Executive (Customer Access and Performance) and the Chief Officer (Democratic and Central Services) submitted a report which provided background to local Member representation upon Leeds Initiative area Based Partnership Groups, and invited the Committee to determine the elected Member appointments to those groups.

 

RESOLVED – The Area Committee resolved that:

 

(a)  Area Committee Champion to the South East Health and Wellbeing Partnership – Councillor Truswell

(b)  Area Committee Champion to the South Leeds Crime and Grime Group – Councillor Groves

 

29.

A Summary Of Key Work pdf icon PDF 118 KB

To receive a report of the Area leader  - South East Leeds, detailing work by the Area Management Team on key priorities in the Inner South Area of Leeds since the last Area Committee meeting.

 

(Executive function)

Additional documents:

Minutes:

The Area Leader submitted a report which provided brief details of the range of activities with which the Area Support Team are engaged based on the Area Committee Business Plan priorities & actions, that are not addressed in greater detail elsewhere on this agenda. It provided opportunities for further questioning or the opportunity to request a more detailed report on a particular issue.

 

Officers present confirmed that a meeting has been scheduled relating benefits and charges.

 

RESOLVED -

 

(a)  that the report be noted; and

(b)  Members approved the Inner South Area Committee Business Plan action plan attached at Appendix 13 to the report.

 

30.

Children's Services Update Report to Area Committees - Inner South pdf icon PDF 128 KB

To receive a report of the Director of Children’s Services which is the second of two reports for 2012 that provides the Area Committee with an update on Children’s Services developments.

 

(Council function)

 

Additional documents:

Minutes:

Area Head of Targeted Services (South East Leeds), Martyn Stenton  presented a report of The Director of Children’s Services which provided the Area Committee with an update on Children’s Services Developments.

 

The Chief Officer (Partnership and Development Business Support) Sue Rumbold was in attendance to help answer Member questions.

 

Members considered the resources of Children’s Services in South Leeds and whether these were enough to deal with the number of cases especially as the clusters are only meeting every 12 weeks. Officers highlighted the increase of resources in the area  and the better retention of staff following a difficult two year period for Children’s Services.

 

Members also agreed that the new arrangements will take a while to settle down and that the recent increase in interventions has improved the service.

 

RESOLVED – that the report be noted.

 

(Councillor Nash left the meeting at 08:30pm at the end of discussion  of this item, this left the meeting inquorate and limited the decision making powers of the Area Committee)

 

31.

Community Safety Activity in 2011/2012 in Inner South pdf icon PDF 211 KB

To receive a report of the Director of Environment and Neighbourhoods which provides an annual update from the Area Community Safety Co-ordinator on activity in Inner South to deliver the key outcomes agreed for both Safer and Stronger communities.

 

(Council function)

 

Minutes:

The Area Community Safety Officer presented a report of The Director of Environment and Neighbourhoods submitted a report which provided the annual update form the Area Community Safety Co-ordinator on activity in Inner South to deliver the key outcomes agreed for both Safer and Stronger Communities.

 

Inspector Paul Ackerman and Sgt Dennison were also in attendance to answer member questions.

 

Members questioned the officers present about the ward risk matrix table for the city  (see paragraph 3.2.2 for the report) particularly what the colours meant and the reasons behind Middleton Park ward becoming of high concern in March and April 2012.

 

Discussion took place on the classification of offences and how they should be split out; specifically the difference within violence and that  domestic violence against young people should be a separate category, information was also requested with regards to Children in care effected by such violence.

 

Although not in attendance Councillor Gabriel and Councillor Gruen, through the Area Leader, wanted to convey to members that as a result of the discussions at the Inner South Area Committee meeting in September 2011, there is now a city wide initiative around prostitution. With the successes that have already been achieved, Cllr Gruen wanted to pass on his thanks for initiating this work.

 

RECOMMENDED –

 

(a)  that the contents of this report be noted;

(b)  that the approach outline at paragraph 6.1.3 to the report to deliver Community Safety and environmental agendas in Inner south Leeds during 2012/13;

(c)  that a further report be submitted to consider the issues raised at paragraph 6.2.3 to the report; and

(d)  that further information be provided to Members in relation to violence against children in care.

 

32.

Dates, Times and Venues of Future Meetings

Wednesday 21st November 2012 at 6.30pm

 

Venue to be confirmed.

Minutes:

6:30pm, 21st November 2012, Venue, Civic Hall, Leeds.