Agenda, decisions and minutes

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct.

Councillor T Leadley declared a personal interest in the following items:

• Agenda Item 10, Outer South Community Centres Report as Deputy Chairman and Secretary of Lewisham Park Youth Centre
• Agenda Item 11 – Outer South Area Committee Well Being Budget Report due to his respective positions as a Trustee of Morley Elderly Action and as a Member of Morley Town Council which partly funded Town Centre Management
• Agenda Item 12 – Area Manager’s Report as a Member of Morley Town Council which partly funded Town Centre Management.

Councillor T Grayshon declared a personal interest in the following items:

• Agenda Item 11 – Outer South Area Committee Well Being Budget Report due to his position as a Member of Morley Town Council which partly funded Town Centre Management
• Agenda Item 12 – Area Manager’s Report as a Member of Morley Town Council which partly funded Town Centre Management.

Councillor J Elliott declared a personal interest in the following items:

• Agenda Item 11 – Outer South Area Committee Well Being Budget Report due to her respective positions as a Member of Morley Elderly Action and as a Member of Morley Town Council which partly funded Town Centre Management
• Agenda Item 12 – Area Manager’s Report as a Member of Morley Town Council which partly funded Town Centre Management.

Councillor Varley declared a personal interest in the following ites:

• Agenda Item 11 – Outer South Area Committee Well Being Budget Report due to her respective positions as a Member of Morley Elderly Action and as a Member of Morley Town Council which partly funded Town Centre Management
• Agenda Item 12 – Area Manager’s Report as a Member of Morley Town Council which partly funded Town Centre Management.

Councillor R Finnigan declared a personal interest in the following items:

• Agenda Item 11 – Outer South Area Committee Well Being Budget Report due to his position as a Member of Morley Town Council which partly funded Town Centre Management
• Agenda Item 12 – Area Manager’s Report as a Member of Morley Town Council which partly funded Town Centre Management.

To receive any apologies for absence.

Apologies for absence were submitted on behalf of Councillors Gettings and Smith.

To confirm as a correct record the minutes of the meeting held on 21 June 2010

The minutes of the meeting held on 21 June 2010 were confirmed as a correct record.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

(10 mins discussion)

The agenda made reference to the provision contained in the Area Committee Procedure rules for an Open Forum Session at each ordinary meeting of an Area Committee, for members of the public to ask questions or to make representations on matters within the terms of reference of the Area Committee.  On this occasion, no matters were raised under this item by those members of the public who were in attendance.

To receive and consider the report of the Interim Director of Children’s Services.

Presentation: 5 Minutes / Discussion : 10 Minutes

The report of the Interim Director of Children’s Services provided Members with various performance data disaggregated at Area Committee or Ward level. The report also provided information on progress and activity that had taken place to improve safeguarding arrangements across the City during 2009-10.

The Chair welcomed Amanda Jackson, Locality Enabler and Gail Faulkner, Head of Service Delivery (South), to the meeting.

Members attention was brought to the following issues:

• Work with looked after children
• Those not in education, employment or training (NEETs)
• Work on safeguarding
• Identifying children who had left the care system
• Social Care issues
• Referral processes
• The Common Assessment Framework
• The role of intervention panels

In response to Members comments and questions, the following issues were discussed:

• Numbers of looked after children across Outer South Leeds and particularly each ward – it was reported that it was difficult to provide totally accurate figures as those in care may come from other parts of the City or elsewhere.
• There had been an increase in the number of referrals during the past 12 months.
• Unaccompanied children who arrived from abroad – it was reported that these children would be immediately placed in care whilst their families were traced.
• Educational issues for looked after children.  It was reported that looked after children had traditionally been low achievers.

It was reported that a further update report would be presented to the Committee in January/February 2011.

The Chair thanked Amanda Jackson and Gail Faulkner for their attendance.

RESOLVED – That the report be noted.

To receive and consider the attached report of the Director of Environment and Neighbourhoods

Presentation: 5 Minutes / Discussion: 10 Minutes

The report of the Director of Environment and Neighbourhoods outlined the community safety issues in Outer South Leeds and the actions that had been taken to address them.

The Chair welcomed Gerry Shevlin, Community Safety Co-ordinator and Inspector Sue Jenkinson to the meeting.

The following key issues were highlighted:

• Crime figures and related activity across the area
• Provision of safewater security marking
• Burglary – levels had dropped lower in all 4 Outer South wards than the City average
• Drug offences had reduced across Outer South Leeds.
• Anti Social Behaviour
• CCTV Provision
• PaCT meetings
• Safer Schools Partnerships
• Area Committee funded activity

In response to Members comments and questions, the following issues were discussed:

• Traffic issues – including speeding prevention and issues related to staff training
• Role of the Priority Neighbourhood Worker
• Dealing with anti social behaviour
• There was liaison with schools that didn’t have police officers in attendance.

The Chair thanked Gerry Shevlin and Inspector Jenkinson for their attendance.

RESOLVED – That the report be noted and the proposal to enhance the role of the Community Safety Champion be approved.

To receive and consider the attached report of the Director of Environment and Neighbourhoods

Presentation: 5 Minutes / Discussion: 10 Minutes

RESOLVED – That the report be noted.

The report of the Director of Environment and Neighbourhoods provided the following information:

·  Actual spend against budgets for 2009/10

·  Budget allocations for 2010/11

·  Details of investment made via Corporate Property Management service (CPM) in 2009/10

·  Rental support to leased centres for 2010/11

·  Area specific information for each of the centres in the portfolio

In brief summary, the following issues were discussed:

• Youth facilities at the Blackgates site
• Capital receipts from the Blackgates site
• Maintenance budgets

RESOLVED – That the report be noted.

To receive and consider the attached report of the Director of Environment and Neighbourhoods

Presentation: 5 Minutes / Discussion 5 Minutes

RESOLVED –

(a)  That the report be noted

(b)  That the position of the Well Being Budget as set out at Pargaraph 3.0 be noted.

(c)  That the ring fence revenue amounts for 2010/11 as outlined in Appendix 1 be noted.

(d)  That the Wellbeing capital projects already agreed as listed in Appendix 2 be noted.

(e)  That the following Wellbeing applications be agreed:

(i)  SID Device (Speed Indicator Display) - £2,516.58 capital

(ii)  Speeding Prevention (Rothwell, Robin Hood, Woodlesford and Oulton) - £5,000 revenue

(iii)  Morley Crime Reduction Initiatives - £5,000 revenue

(iv)  CCTV Manor Road Shops - £3,389 capital

(v)  Football Changing Facilities –

(f)  That the small grants situation as outlined in paragraph 5.1 be noted.

The report  of the Director of Environment and Neighbourhoods provided Members with the following:

• The current position on the Well Being budget
• Details of 2010/11 Well Being budget allocations
• Details of revenue and capital funding for consideration and approval
• Details of revenue and capital projects agreed to date
• A summary of the revenue allocation for the 2010/11 Wellbeing Revenue Budget already approved and linked to the priorities and outcomes identified in the Area Delivery Plan

RESOLVED –

(a)  That the report be noted

(b)  That the position of the Well Being Budget as set out at Paragraph 3.0 be noted.

(c)  That the ring fence revenue amounts for 2010/11 as outlined in Appendix 1 be noted.

(d)  That the Wellbeing capital projects already agreed as listed in Appendix 2 be noted.

(e)  That the following Wellbeing applications be agreed:

(i)  SID Device (Speed Indicator Display) - £2,516.58 capital

(ii)  Speeding Prevention (Rothwell, Robin Hood, Woodlesford and Oulton) - £5,000 revenue

(iii)  Morley Crime Reduction Initiatives - £5,000 revenue

(iv)  CCTV Manor Road Shops - £3,389 capital

(v)  Football Changing Facilities –

(f)  That the small grants situation as outlined in paragraph 5.1 be noted.

To receive and consider the attached report of the Director of Environment and Neighbourhoods

Presentation: 5 Minutes / Discussion 5 Minutes

RESOLVED –

(a)  That the report be noted

(b)  That the move to rental support for Kaleidoscope at West Ardsley as well as the development of a new doorway be agreed.

(c)  That Member nominations to sub groups as presented in appendix 3 be agreed.

(d)  That locations for out of hours patrols to target dog fouling as outlined in appendix 9a be agreed.  Further locations to be supplied by Ward Members.

(e)  That the use of the promotional poster as outlined in appendix 9b and the production of 16 metal signs to be included in an Out of Hours Dog Warden Patrol project be agreed.

(f)  That £1,122 revenue Well Being Funding for Rothwell Christmas Fayre as outlined in 9.2.5 be agreed.

The report of the Director of Environment and Neighbourhoods detailed a range of activities that had taken place within the Outer South Leeds Area.  It also provided Members with an update on actions and achievements of the Area Management Team that related to priorities and work of the Area Committee since the Area Committee meeting in June 2010.

The report detailed actions carried out under the themes of the Area Development Plan and Members were asked to make decisions on the following issues:

• Rental support for Kaleidoscope and development of a new doorway at the West Ardsley Centre
• Sub-group nominations
• Locations for dog patrols and signage.
• Well being funds for Rothwell Christmas Fayre.

In brief summary, the following issues were discussed:

• Conservation audits – a procedural objection had been recived regarding the Morley Area Conservation Audit and a formal public meeting would follow.
• Subsidies for the Garden Maintenance Service.  It was reported that Area Management staff were working with Morley Elderly Action to resolve this.
• Members concern regarding the proposed list of sites where dog warden patrols would be and how these had been decided upon.  Members were asked to inform Area Management of other areas they would like to see patrolled.

RESOLVED –

(a)  That the report be noted

(b)  That the move to rental support for Kaleidoscope at West Ardsley as well as the development of a new doorway be agreed.

(c)  That Member nominations to sub groups as presented in appendix 3 be agreed.

(d)  That locations for out of hours patrols to target dog fouling as outlined in appendix 9a be agreed.  Further locations to be supplied by Ward Members.

(e)  That the use of the promotional poster as outlined in appendix 9b and the production of 16 metal signs to be included in an Out of Hours Dog Warden Patrol project be agreed.

(f)  That £1,122 revenue Well Being Funding for Rothwell Christmas Fayre as outlined in 9.2.5 be agreed.

Monday, 18 October 2010 – Thorpe Primary School

Monday 29 November 2010 – Drighlington Meeting Hall

Monday, 31 January 2011 – Morley Town Hall

Monday, 14 March 2011 – Civic Chamber, Rothwell One Stop Centre

All meetings start at 4.00 p.m.

Monday, 18 October 2010, Thorpe Primary School

Monday, 29 November 2010, Drighlington Meeting Hall

Monday, 31 January 2011, Morley Town Hall

Monday, 14 March 2011, Rothwell One Stop Centre

All meetings start at 4.00 p.m.

The meeting concluded at 6.05 p.m.