Agenda, decisions and minutes

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct.

Councillor Leadley declared a personal interest in Agenda Item 9, Children and Young People’s Summer Delivery Review 2010/11 due to his position as a Governor at Waterton Primary School. (Minute No. Refers)

Councillors Elliott, Leadley and Varley declared personal interests in Agenda Item 13 – Area Managers Report due to their respective positions with Morley Elderly Action. (Minute No. Refers)

Councillors Elliott, Finnigan, Gettings and Varley declared personal interests in Agenda Item 11, Morley Literature Festival Evaluation Report 2010 due to their respective positions on the Morley Literature Festival Committee.  (Minute No. Refers)

To receive any apologies for absence.

Apologies for absence were submitted on behalf of Councillors S Golton and S Smith.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

(10 mins discussion)

The agenda made reference to the provision contained in the Area Committee Procedure rules for an Open Forum Session at each ordinary meeting of an Area Committee, for members of the public to ask questions or to make representations on matters within the terms of reference of the Area Committee.  On this occasion, no matters were raised under this item by those members of the public who were in attendance.

To confirm as a correct record the minutes of the meeting held on 18 October 2010

RESOLVED – That the minutes of the meeting held on 18 October 2010 be confirmed as a correct record, subject to the following amendment:

Minute No. 30 – second bullet point to read ‘discussion between Area Management and Morley Town Council’

To receive and consider the attached report of the Director of Environment and Neighbourhoods

Presentation – 5 Minutes / Discussion – 5 Minutes

The report of the Director of Environment and Neighbourhoods referred to the proposed merger for Joseph Priestley College and included a submission from the College to Councillors regarding the proposals.

The Chair welcomed Tony Waring of Joseph Priestley College to the meeting.

It was reported that following a reduction in the level of adult based funding to the college and other contributing factors including a poor ofsted report that Joseph Priestley College could no longer present a good offer to South Leeds educational requirements.  Contact had been made with all Further Education Colleges across West Yorkshire regarding the possibility of a merger and Leeds City College had been identified as the preferred partner.

Members attention was brought to the consultation process and the timetable of events until any merger was completed.  Members were also asked for their opinions of potential re-naming of the current Joseph Priestley Colleges at Morley, Rothwell and Beeston with it being suggested that one of them kept the Joseph Priestley name.

In brief summary, the following issues were discussed:

• Leeds City College was welcomed by Members as the preferred an obvious choice of partner.
• Naming of the sites – suggestions that the Joseph Priestley name could be retained along with the place name of each site

RESOLVED –

(a)  That the report be noted

(b)  That the Area Committee support the proposals

To receive and consider the attached report of the Director of Environment and Neighbourhoods

Presentation – 5 Minutes / Discussion – 10 Minutes

The report of the Director of Environment and Neighbourhoods provided a detailed review of summer activities delivered across Outer South Leeds.  It also provided an evaluation of the Commissioning Pilot for Children and Young People Programme of Activities 2010/11.

The Chair welcomed Brenda Temple, Extended Services Adviser to the meeting.

The Committee was given an overview of issues detailed in the report and the following issues were highlighted:

• Partnership working
• The allocation and use of Area Committee Well Being Funds.
• The range of activities that had been provided – these included community based events, family days and age/interest related activities.
• Involvement of young people in volunteering
• Reduction on anti social behaviour
• Budget information – further funding would be available for extended services

In response to Members comments and questions, the following issues were discussed:

• Work with schools
• School based letting policies – arrangements to avoid commercial letting costs
• Publicity costs
• Community use of school buildings
• Members congratulated all those involved for the success of the activities available

RESOLVED – That the report be noted and a further report be received after the end of the 2010/11 financial year.

To receive and consider the attached report of the Head of Parks and Countryside

Presentation – 5 minutes / Discussion – 5 Minutes

The report of the Head of Parks and Countryside provided the Area Committee with the following information:

• An overview of the Parks and Countryside Service
• Challenges faced along with key performance management initiatives
• Area level progress in attaining Leeds’ Quality Park Standards
• Investment needs for fixed play along with progress made

The Chair welcomed Victoria Nunns, Parks and Countryside to the meeting.

In response to Members comments and questions, the following issues were discussed:

• Resurfacing of tennis courts at Dartmouth Park – it was reported that work was due to start in the new year to be ready for Spring 2011.  The Lawn Tennis Association was interested in considering Dartmouth Park as a Centre of Excellence.
• Toilet provision in parks.
• Maintenance of playground equipment.
• Provision of a statue in Dartmouth Park to commemorate animals that had died in conflict.
• Community needs to meet park standards
• Parks and Countryside would liaise further with Ward Members over priorities for investment in community parks, playing pitches and fixed play facilities.

RESOLVED – That the report be noted.

To receive and consider the attached report of the Director of Environment and Neighbourhoods

Presentation – 5 Minutes / Discussion 5 Minutes

RESOLVED –

a) That the report be noted.

b) Agree two Area Committee nominees to Morley Literature Festival Committee for 2011.

c) Area Committee to consider ringfencing 2011/12 Well being funding, subject to Executive Board approval of the 2011/12 revenue Well being Budget.

The report of the Director of Environment and Neighbourhoods introduced the evaluation report of the 2010 Morley Literature Festival and Members were asked to consider use of 2011/12 Wellbeing funding to support the 2011 Festival.

Councillor Gettings gave the Committee an overview of the 2010 Festival and highlighted the following issues:

• Future Arts Council funding was not assured.
• All events had been well supported.
• Potential for developing the ‘arts’ in the festival and the possible inclusion of arts and music to contribute to a Morley Arts Festival.
• Continuing the role of the Festival Director and the need to ensure available funding for this.
• The overall success of the festival.

Members congratulated Councillor Gettings and all others involved in making the 2010 Morley Literature Festival a successful event.

RESOLVED –

a) That the report be noted.

b) That Councillors Elliott and Gettings be nominated to the Morley Literature Festival Committee for 2011.

c) That £10,000 of current 2010/11 Well being funding balance, be allocated for the 2011 Morley Literature Festival.

(Councillor Mulherin joined the meeting at 4.50 p.m. during the discussion on this item).

To receive and consider the attached report of the Director of Environment and Neighbourhoods

Presentation – 5 Minutes / Discussion 5 Minutes

RESOLVED –

a) That the report be noted.

b) That the position of the Well being Budget as set out at 3.0. be noted

c) That the ring fence revenue amounts for 2010/11 as outlined in Appendix 1 be noted.

d) That the Wellbeing capital projects already agreed as listed in Appendix 2 be noted.

e) Consider the project proposal detailed in 4.4

f) That the Small Grants situation in 5.1 be noted

The report of the Director of Environment and NEighbourhoods provided the Area Committee with the following:

·  An update on both the revenue and capital elements of the Area Committee’s budget.

·  Details of projects that require approval.

·  A summary of all revenue and capital projects agreed to date.

·  A summary of the revenue allocation for 2010/11 Well being Revenue Budget already approved and linked to the priorities and outcomes identified in the approved Area Delivery Plan (ADP).

·  An update on the Small Grants budget.

Members were also asked to consider funding for Anti Littering Workshops in Primary Schools.

RESOLVED –

a) That the report be noted.

b) That the position of the Well being Budget as set out at 3.0. be noted

c) That the ring fence revenue amounts for 2010/11 as outlined in Appendix 1 be noted.

d) That the Wellbeing capital projects already agreed as listed in Appendix 2 be noted.

e) That £675 revenue be approved for 3 further Anti Littering Workshops in Primary Schools.  Members in Rothwell, Ardsley and Robin Hood and Morley North to identify a primary school in each of those wards.

f) That the Small Grants situation in 5.1 be noted

To receive and consider the attached report of the Director of Environment and Neighbourhoods

Presentation – 5 Minutes / Discussion 5 Minutes

RESOLVED – That the report be noted

The report of the Director of Environment and Neighbourhoods informed Members of a range of activities that had taken place in Outer South Leeds and also provided an update on actions and achievements of the Area Management Team relating to priorities and work of the Area Committee since the last Area Committee meeting in October 2010.

In brief summary, the following issues were discussed:

• Grounds Maintenance Service
• Morley Town Centre Management
• Production of the Area Committee’s Community Charter
• Update on Neighbourhood Improvement Plans
• Arrangements for sub group meetings – Area Management to contact Members.

RESOLVED – That the report be noted.

RESOLVED – That the report be noted

Monday, 31 January 2011 at 4.00 p.m. – Morley Town Hall

Monday, 14 March 2011 at 4.00 p.m. – Rothwell One Stop Centre

Monday, 31 January 2011 at Morley Town Hall, 4.00 p.m.

Monday, 14 March 2011 at Rothwell One Stop Centre at 4.00 p.m.

The meeting concluded at 5.08 p.m.