Agenda, decisions and minutes

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct.

Councillor T Leadley declared a personal interest in Agenda Item 9, Summary of Key Work due to the reference to Morley Conservation Area and his position as Chair of the Morley Town Council Planning Committee.

To confirm as a correct record the minutes of the meeting held on 26 March 2012

RESOLVED – That the minutes of the meeting held on 26 March 2012 be confirmed as a correct record subject to the following amendment:

Minute 71 – Drighlington War Memorial – that £2,000 Capital be agreed.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

(10 mins discussion)

The agenda made reference to the provision contained in the Area Committee Procedure rules for an Open Forum Session at each ordinary meeting of an Area Committee, for members of the public to ask questions or to make representations on matters within the terms of reference of the Area Committee.  On this occasion, no matters were raised under this item by those members of the public who were in attendance.

To receive and consider the attached report of the Chief Officer (Democratic and Central Services) which outlines the arrangements for the annual election of Chairs for Area Committees, whilst also recommending that the Area Committee elect a Chair for the 2012/2013 municipal year from the nominations received.

Council Function

The Chief Officer (Democratic and Central Services) submitted a report on the election of Area Committee Chair for the 2012/13.

Appended to the report was a copy of Paragraph 5 of the Area Committee Procedure Rules which dealt with the process by which Chairs for Area Committees were elected (Appendix 1 refers).

It was reported that two nominations had been received for Area Committee Chair on behalf of Councillors K Bruce and R Finnigan and Members were asked to vote

RESOLVED-

a)  That the contents of the report and appendices be noted.

b)  That following a tied vote, the Election of Chair be referred to the Annual Council meeting on 21 May 2012.

To consider the report of the Area Leader presenting a summary of the key work taking place within the Outer South Leeds area, which is not covered elsewhere on the agenda.

Executive Function

RESOLVED – That the report be noted.

The report of the Area leader presented a summary of the key work that had taken place within the Outer South Area which was not covered elsewhere on the agenda.

Tom O’Donovan, Area Improvement Manager presented the report.

Members were informed of meetings of the Area Committee Sub Groups and minutes were appended to the report.  Information was also submitted regarding the Health for All project and Conservation Audits.

Councillor Leadley reported that it had been asked to refer the Conservation Audits to Executive Board as following inquiries from the public and a freedom of information request.

RESOLVED – That the report be noted.

To consider the report of the Assistant Chief Executive (Planning, Policy and Improvement) regarding the Area Committee’s Wellbeing Budget.

Executive Function

RESOLVED –

(1)  That the report be noted.

(2)  That the position of the Well Being revenue budget as set out at 3.0 be noted.

(3)  That the revenue projects already agreed as listed in Appendix 1 be noted.

(4)  That the capital projects already agreed as listed in Appendix 2 be noted.

(5)  That the following project proposals be approved:

·  Wood Lane Estate Youth Shelter - £6,700 capital

·  Alleygates, Tingley Crescent - £4086.80 capital

·  Christmas Trees and Lights 2012 - £11,505 revenue

(6)  That an in principle agreement be given to the remaining revenue budget being equally divided between the four wards of the Area Committee subject to the development of suitable projects.

The report of the Area Leader provided Members with the following:

• Confirmation of the 2012/13 revenue allocation.
• The current position of the Well Being budget.
• Details of capital and revenue funding for consideration and approval.
• Details of revenue projects agreed to date.
• Details of capital projects agreed to date.
• A summary of the revenue for 2011/12 and 2012/13 already approved and linked to the priorities and outcomes in the Area Committee Business Plan.
• The current position of the Small Grants Budget.

Tom O’Donovan, Area Improvement Manager presented the report.

Members were given further information on the projects that funding had been requested for.  In response to Members comments and questions, the following issues were discussed:

• The proposals for Christmas Trees and Lights were a replication of previous years.
• Alleygating – closure at the end of Tingley Crescent, it was reported that there were two alternative routes.
• Remaining revenue budget – it was proposed that this was equally divided between the four Area Committee wards.

RESOLVED –

(1)  That the report be noted.

(2)  That the position of the Well Being revenue budget as set out at 3.0 be noted.

(3)  That the revenue projects already agreed as listed in Appendix 1 be noted.

(4)  That the capital projects already agreed as listed in Appendix 2 be noted.

(5)  That the following project proposals be approved:

·  Wood Lane Estate Youth Shelter - £6,700 capital

·  Alleygates, Tingley Crescent - £4086.80 capital

·  Christmas Trees and Lights 2012 - £11,505 revenue

(6)  That an in principle agreement be given to the remaining revenue budget being equally divided between the four wards of the Area Committee subject to the development of suitable projects.

4.00 p.m., Monday, 2^nd July 2012

(Venue to be confirmed)

• Monday, 2nd July 2012    Large Banqueting Room,  Morley Town Hall,  Morley

• Monday, 3rd September 2012  Civic Chamber - Rothwell One Stop Centre, Rothwell

• Monday, 15th October 2012  Thorpe Primary School - Dolphin Lane, Thorpe, Wakefield,  WF3 3DG

• Monday, 3rd December 2012  Drighlington Meeting Hall - Drighlington Library,  Moorland Road,  BD11 1J2

• Monday, 4th February 2013  Large Banqueting Room - Morley Town Hall,  Morley

• Monday, 25th March 2013  Civic Chamber - Rothwell One Stop Centre,  Rothwell

All meetings to commence at 4.00 p.m.