Agenda and minutes

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct

There were no declarations of disclosable pecuniary interests.

Apologies for absence were submitted on behalf of Councillor S Golton

To confirm as a correct record the minutes of the meeting held on 15 June 2013 and to formally ratify the decisions taken at that meeting.

RESOLVED – That the minutes of the meeting held on 15 May 2013 be confirmed as a correct record and the recommendations made at that meeting be ratified.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. On this occasion there were no members of the public in attendance.

To receive and consider the attached report of the Chief Officer (Democratic and Central Services)

Presentation 5 Minutes/Discussion 5 Minutes

Presenting Officer: Andy Booth

The report of the Chief Officer (Democratic and Central Services) formally notified Members of the appointment of Councillor K Bruce as Chair of the South (Outer) Area Committee for the 2013/14 Municipal Year which was made at the Annual Meeting of Council on 20 May 2013.

RESOLVED – That the appointment of Councillor K Bruce as Chair of the South (Outer) Area Committee for the 2013/14 Municipal Year be noted.

To receive and consider the attached report of the Assistant Chief Executive, Citizens and Communities

Presentation – 5 Mins/Discussion 5 Mins

Presenting Officer: Jacky Pruckner

The report of the Assistant Chief Executive, Customers and Communities presented the Area Committee with a summary of the results from the 2011 Census and highlighted some of the issues emerging.

Jacky Pruckner, Information Officer presented the report.

It was reported information from the 2011 Census had been released over the previous 12 months and was now getting broken down into smaller areas.

In response to Members comments and questions, the following issues were discussed:

·  Information from the Census was used by planning and with regards to future school provision.  It was reported that information provided by the University for planning was taken from a census base.

·  Population had not grown as much as had been forecast.

·  Concern regarding future school places and projections for more housing across the city.

·  Members were informed of the quality assurance programme that was being carried out by the Office for National Statistics in relation to the Census.

RESOLVED – That the report be noted.

To receive and consider the attached report of the Director of Adult Social Services

Presentation 5 Mins/Discussion 10 Mins

Presenting Officer: Sheila Fletcher

The report of the Director of Adult Social Services outlined the Better Lives vision in which context a review of the remaining care homes and centres had been completed and proposals developed that revised the current service model and, if implemented would lead to changes to the future ownership and management of one facility in the outer south area,

The report outlined proposed options for the following care home :

·  Home Lea House, Rothwell

Dennis Holmes, Deputy Director – Adult Social Care presented the report.

The report also gave an update on progress made in implementing recommendations previously approved by Executive Board for the following facilities in the outer south area:

·  Knowle Manor, Morley South

·  Dolphin Manor, Rothwell

·  Rose Farm, Rothwell

Members were informed of consultation that had been held with residents and users of the home along with their relatives and carers and that a report with final recommendations would be submitted to Executive Board in September 2013.

In response to Members comments and questions, the following issues were discussed:

·  Progress with Dolphin Manor – it was reported that the Council was still providing care and partnership arrangements were being discussed.

·  New provision of Extra Care Housing – involvement of private sector and use of Section 106 monies.

·  Care homes in outer south had residents from elsewhere in the city – this was due to personal choice and involvement of relatives of those who required care.

·  Partnership working with community groups and independent care providers.

RESOLVED –

(1)  That the consultation process to implement the recommendations of the Executive Board on 15 February 2013 be noted.

(2)  That the content of the report and progress in implementing the options approved by Executive Board in September 2011 on the two care homes and day centre in the outer south area be noted.

To receive and consider the attached report of the Chief Officer (Democratic and Central Services)

Presentation 5 Mins/Discussion 5 Mins

Presenting Officer: Andy Booth

The report of the Chief Officer (Democratic and Central Services) outlined the procedures for Council appointments to outside bodies and the Area Committee was requested to consider and appoint to those bodies listed in the report.

Members’ attention was brought to the Outside Bodies that required Member appointments for the 2013/14 Municipal Year.

RESOLVED – That the following appointments be made for the 2013/14 Municipal Year:

Morley Town Centre Management Board  Councillor J Elliott

  Councillor R Finnigan

  Councillor N Dawson

Morley Literature Festival Committee  Councillor J Elliott

  Councillor R Gettings

  Councillor S Varley

Outer South ALMO Area Panel  Councillor D Nagle

  Councillor J Dunn

To receive and consider the attached report of the Assistant Chief Executive (Citizens and Communities)

Presentation 5 mins/Discussion 10 mins

Presenting Officer: Ann McMaster

The report of the Assistant Chief Executive (Customers and Communities) invited the Area Committee to make appointments to Area Lead Member roles, Clusters and the Corporate Carers Group for the 2013/14 Municipal Year.

RESOLVED – That the following appointments be made for the 2013/14 Municipal Year:

Area Leads

Environment and Community Safety  Councillor K Bruce

Employment Skills and Welfare  Councillor N Dawson

Children’s Services*  Councillor B Gettings

Public Health & Wellbeing   Councillor S Varley

Adult Social Care & Community Health  Councillor K Renshaw

*Children’s Services to include role of Corporate Carer

Clusters

Ardsley and Tingley  Councillor K Renshaw

  Councillor J Elliott

Morley    Councillor N Dawson

  Councillor R Finnigan

  Councillor B Gettings

Rothwell  Councillor K Bruce

  Councillor S Golton

  Councillor L Mulherin

To receive and consider the attached report of the Director of Children’s Services

Presentation 10 mins/Discussion 10 mins

Presenting Officer: Vicki Marsden

The report of the Director of Children’s Services provided the Area Committee with an update on the recommendations agreed at Executive Board in March 2013; Investing in Young People: Future Direction for Youth Services in Leeds.

The report also informed and updated the Area Committee of their delegated responsibilities for Youth activity funding.  This included how they commissioned, monitored and evaluated local play, arts, sports and cultural activity for young people aged 8-17 years with the involvement and participation of children and young people throughout the process.

Vicki Marsden, Strategic Play Officer, Children’s Services presented the report.

Members’ attention was brought to the funding available for Outer South  Leeds which would be £30,116 for 2013/14 and £60,232 for 2014/15.

In response to Members comments and questions, the following issues were discussed:

·  The funding would be used solely for the provision of activities for Young People.

·  Service delivery to deprived areas.

·  Monitoring of activities and reports back to Area Committee.

·  Involvement of the Children and Young Peoples working group.

·  Proposals for Mini Breezes in Ardsley and Robin Hood.

·  Consulting young people.

·  The funds would not be used for capital spending.

·  Involvement of private and voluntary groups.

RESOLVED –

(1)  That the report be noted

(2)  That the Area Committee Chair and new Area Lead for Children’s work with the Executive Member Children’s about how to best enable spend of £2.54 million on targeted youth work across local areas in Leeds.

To receive and consider the attached report of the Director of Children’s Services

Presentation 10 Mins/Discussion 10 Mins

Presenting Officer: Martyn Stenton

The report of the Director of Children’s Services provide the Area Committee with an update on a range of issues as requested following the six monthly report in March 2013.

Martyn Stenton, Area Head of Targeted Services – SE Leeds presented the report.

The following issues were highlighted:

·  Reducing the number of looked after children – this had remained similar in recent months.

·  Number of children on protection plans had decreased.

·  The number of Common Assessment Framework cases had remained static.

·  Requests for Children’s Social Services had reduced.

·  Number of NEETs – this fluctuated throughout the year

·  School attendance – there had not been any further significant data since the last report.

Members discussed issues relating to school attendance and unauthorised absence.  These included the following:

·  Enforcement and punitive measures

·  Problems faced by parents with siblings at different schools with different term times and work commitments

·  Possible future changes with schools being able to change their own term times.

RESOLVED – That the report be noted.

To receive and consider the attached report of the Locality Manager (South and East Leeds)

Presentation 10 mins/Discussion 10 mins

Presenting Officer: Tom Smith

The report of the Locality Manager (South and Outer East Leeds) provided an update on performance against the Service Level Agreement (SLA) between South Outer Area Committee and the South South-East Environmental Locality Team.

Paul Spandler, Service Manager presented the report.

Members’ attention was brought to the performance summary and activity outlined in the report.  Approval was also sought for the Service Level Agreement for the delivery of delegated environmental service in 2013/14.

In response to Members comments and questions, the following issues were discussed:

·  Changes to rolling rotas

·  Cleaning of ginnels and hotspot areas

·  Enforcement issues.

·  Partnership working with ALMOs, Highways and Parks and Countryside.

·  The litter bin survey had been completed.

RESOLVED –

(1)  That the performance of the South and East Outer Locality team over the past year be noted.

(2)  That the attached Service Level Agreement for the delivery of delegated environmental services in 2013/14 be approved.

To receive and consider the attached report of the Area Leader – South East Leeds

Presentation 5 Mins/Discussion 5 Mins

Presenting Officer: Aretha Hanson

The report of the Area Leader - South East Leeds presented the report of Scrutiny on strengthening the Council’s relationship with Town and Parish Councils.  The scrutiny report highlighted the role of Area Committees and Area Leaders and how this could be achieved.  The report also outlined how the scrutiny recommendations could be achieved in the Outer South area.

Aretha Hanson, Area Officer presented the report.

Members’ attention was brought to good examples highlighted in the report and it was reported that nominations were requested for a working group of Area Committee Members and Parish & Town Councils.

RESOLVED –

(1)  That the report be noted.

(2)  That the establishment of a working group of Area Committee Members and Parish & Town Councils to discuss and agree options for strengthening links and report back to the Area Committee be agreed.

(3)  That Councillors Gettings, Nagle and Dawson be nominated to the working group.

To receive and consider the attached report of the Area Leader (South and East Leeds)

Presentation 5 Mins/Discussion 5 Mins

Presenting Officer: Ellie Rogers

The report of the Area Leader – South East Leeds provided a six monthly report on the progress of the Priority Neighbourhood Worker and presented progress to date on the development of the Health Champions programme.

Ellie Rogers, Priority Neighbourhood Worker presented the report.

The following issues were highlighted from the report:

·  The recent Community Heroes event which was attended by over 70 volunteers.

·  Communication – new communication distribution which was reaching a wide range of community groups and organisations.

·  Health Champions – Members were given an update on the Health Champions Programme.

·  Community Safety Champions – the Priority Neighbourhood Worker would work with the Community Safety Lead.

·  Members were asked to endorse the change of the Priority Neighbourhood Worker’s job title to Neighbourhood Improvement Officer.

In response to Members comments and questions, the following was discussed:

·  The Practice Champion programme was on hold whilst a vacancy in Public Health was filled.

·  The proposed change of job title for the Priority Neighbourhood Worker was to reflect the work on Neighbourhood Improvement Plans and programmes.  There would be no change to terms and conditions of the post.

·  Role of the Practice Champion.

RESOLVED –

(1)  That the work of the Priority Neighbourhood Worker in Supported Areas be noted.

(2)  That the further developments in the Health Champion programme be noted.

(3)  That the direction of travel with regard to the development of Community Safety initiatives be noted.

(4)  That the Priority Neighbourhood Worker post be retitled to Neighbourhood Improvement Officer.

To receive and consider the attached report of the Area Leader (South and East Leeds)

Presentation 5 Mins/Discussion 5 Mins

Presenting Officer: Aretha Hanson

The report of the Area Leader – South East Leeds presented an update on key work taking place within the Outer South Leeds area not covered elsewhere on the agenda.

Aretha Hanson, Area Officer presented the report.

Members’ attention was brought to the following issues:

·  Sub-group appointments

·  Morley Town Council appointments

·  Proposed transfer of Rose Lund Community Centre to Children’s Services.

·  Morley Police Station – there had still not been a funding application.

·  Selection of areas for Financial Fitness Project Courses.

·  Community First Grants.

RESOLVED –

(1)  That the report be noted.

(2)  That the following sub-group nominations be approved:

Children & Young People  Cllr Gettings, Cllr Bruce

  Cllr Dawson, Cllr Mulherin

Activities Fund Steering Group  Cllr Gettings, Cllr Bruce

  Cllr Dawson, Cllr Mulherin

Environmental Sub-Group  Cllr Bruce, Cllr Renshaw

  Cllr Finnigan, Cllr Varley

Community Centres Sub-Group  Cllr Gettings, Cllr Mulherin

    Cllr Elliott, Cllr Nagle

(3)  That the transfer of the Rose Lund Community Centre to Children’s Services

(4)  That Financial Fitness Project Courses be provided at the following locations:

o  Fairfax, Morley North

o  North Fields, Ardsley & Robin Hood

o  Wood Lane, Rothwell

o  Newlands, Morley South

To receive and consider the attached report of the Assistant Chief Executive (Citizens and Communities)

Presentation 5 Mins/Discussion 5 Mins

Presenting Officer: Aretha Hanson

The report of the Assistant Chief Executive (Citizens and Communities) provided Members with the following:

·  Confirmation of the 2013/14 revenue allocation and the 2012/13 carry forward figure.

·  An update on both the revenue and capital elements of the Wellbeing budget.

·  Details of revenue funding for consideration and approval.

·  Details of revenue projects agreed to date (Appendix 1).

·  Details of capital projects agreed to date (Appendix 2).

• A summary of the revenue proposals for 2013/14 which link to the priorities and actions in the Area Committee Business Plan.

·  The current position of the Small Grants Budget

Aretha Hanson, Area Officer presented the report.

Members’ attention was brought to project applications that were detailed in the report.

RESOLVED –

(1)  That the report be noted

(2)  That the position of the Wellbeing Revenue Budget be noted.

(3)  That the revenue projects already agreed be noted.

(4)  That the position of the capital projects budget be noted.

(5)  That the following project approvals be approved:

·  Target Hardening – Sheds - £1,000

·  Leeds Lights - £570 (Morley North), £2,425 (Rothwell)

·  Disability Access & Power Assisted Door Unit - £1,500

·  Extra Grit Bins, Harwill Estate - £336.76

·  John O’Gaunts A Frame Ginnel Gates - £3,400

Monday, 16 September 2013 at 4.00 p.m. Rothwell One Stop Centre

Monday, 16 September 2013 at 4.00p.m.  Meeting to be held at Rothwell One Stop Centre.