Agenda and minutes

West Outer Area Committee - Wednesday, 12th March, 2014 1.00 pm

Venue: Council Chambers, Pudsey Town Hall

Contact: Debbie Oldham Tel: 0113 3951712  Email: debbie.oldham@leeds.gov.uk

Items
No. Item

64.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

Minutes:

There were no appeals against the refusal of inspection of documents.

65.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

Minutes:

There were no resolutions to exclude the public as there were no members of the public present.

66.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

Minutes:

There was one late item to the agenda the report of the City Solicitor for Dates, Times and Venues report, minute 76 refers. Supplementary information was received by the Members of the Area Committee in relation to item 10, minute 73 refers.

67.

Declaration of Interests

To declare any personal / prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct.

Minutes:

No declarations of interest were received at this point of the meeting. However, declarations of interest were received from Cllrs Jarosz and Wood in relation to item 10 as Board members of Pudsey Wellbeing Centre and Cllr Jarosz’ husband is a volunteer at the Centre. Minute 76 refers.

68.

Apologies for Absence

To receive any apologies for absence.

Minutes:

There were no apologies for absence.

69.

Open Forum

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

No members of the public had attended the meeting.

70.

Minutes - 29th January 2014 pdf icon PDF 78 KB

To confirm as a correct record the minutes of the meeting held on 29th January 2014.

Minutes:

RESOLVED – That the minutes of the meeting held on 29th January 2014 be approved as a correct record.

71.

Minutes - Area Chairs Forum -20th January 2014 pdf icon PDF 54 KB

To receive the minutes of the Area Chairs Forum meeting held on 20th January 2014.

Minutes:

Minutes of the Area Chairs Forum for the meeting held on 20th January 2014 were noted by the Area Committee.

72.

Area Update Report pdf icon PDF 77 KB

To receive the report of the Assistant Chief Executive (Citizens & Communities), the report informs Members of the progress against the Area Support Team’s work programme and local priorities.

Minutes:

The report of the Assistant Chief Executive (Citizens and Communities) informed the Members of the progress against the Area Support Team work programme for Outer West Leeds and local contributions to Council priorities.

 

The Area Committee received a presentation from Inspector Steve Williamson in relation to ‘Leeds District Programme of Change New Operating Model’.

 

The inspector informed of the Committee on a number of issues including:-

·  Increased performance and productivity

·  The protection of frontline services

·  Flexible operating structures with more PCSO’s

·  11 Safer Neighbourhood Teams working together to improve operating at a local level

·  The appointment of Inspector Dan Wood for the Outer West Leeds area would be based at Pudsey Police Station.

·  Cells at Pudsey Police Station would remain, with consultation on going in relation to their use in the future.

·  Pudsey Police Station to be used as a co-location building offering space to work for partners.

·  Use of the Armley Community Hub for co-location working with partners.

 

The Area Community Safety Co-ordinator drew Members attention to a Partnership Event to be held on 26th March 2014. The event is to look at closer working for all partners including looking at buildings which could be used for co-location working.

 

The Area Committee discussed all the issues presented to them welcoming the increase in PCSO’s and suggesting some locations for co-location working.

 

The report asked Members to consider and agree on a place-based name for their new Community Committee. The following suggestions had been made to stimulate discussion:

·  Pudsey and West Community Committee

·  Community Committee for Calverley & Farsley,Farnley & Wortley, Pudsey

·  Calverley & Farsley, Farnley & Wortley, Pudsey Community Committee

·  Pudsey Community Committee (including Calverley & Farsley, Farnley & Wortley)

 

RESOLVED – That the Area Committee

·  Noted the contents of the report

·  Received the presentation from Inspector Williamson

·  Proposed that Area Support Team in consultation with Members decide on the Community Committee name and bring to the meeting on 4th June 2014.

73.

Wellbeing Fund Report pdf icon PDF 182 KB

To receive the report of the Assistant Chief Executive (Citizens & Communities) the report provides Members with an update on the budget position for the Wellbeing Fund for 2013/14.The report highlights the current position of the small grants and skips and those grants and skips that have been received or approved since the last meeting. It also provides an update on the Youth Activity Fund.

 

The report informs Members of the Wellbeing Revenue Budget available for allocation in 2014/15 and projects for consideration and approval from the Wellbeing Revenue Budget allocation for 2014/15.

Additional documents:

Minutes:

The report of the Assistant Chief Executive (Citizens and Communities) provided the Area Committee with an update on the budget position for the Wellbeing Fund 2013/14 and the current position of the Small Grants and skips that have been received or approved since the last meeting. The report also provided Members with an update on projects for consideration and approval from the Wellbeing Revenue Budget allocation for 2014/15. Supplementary information had been tabled for Members consideration. Minute 66 refers

 

Members discussed funding issues in relation to;

·  Calverley, Farsley and Pudsey in Bloom,

·  Leeds Watch CCTV costs,

·  Christmas Lights for Calverley, Farsley and Pudsey.

 

Co-optee Rev. Ayres arrived at 13:43 during this item

 

A number of Project organisers had been invited to attend the Committee to inform members on the work that the organisations do and how they would look to spend funds provided by the Wellbeing Fund 2014/15.

 

Presentations were heard from;

·  Cow Close Community Corner

·  The Area Community Safety Co-ordinator and Inspector Steve Williamson regarding the Target Hardening (CASAC)  and burlary and Number Plate Theft initiative projects

·  Pudsey Wellbeing Centre

·  Ahead Partnership

 

Cllrs Jarosz and Wood declared an interest in Pudsey Wellbeing Centre as Members of the Board and also Cllr Jarosz’ husband volunteers at the centre. Minute 67 refers

 

Members discussed the merits of each project and sought clarification on specific issues from the presenters.

 

Cllr Hardy left the meeting at 13:52 during this item.

 

The Committee also considered the following applications for Youth Activity Fund 2013/14:

 

Project Name

Organisation/Department

Amount requested

Creative Writing through Illustration

Pudsey Cluster

£380

Jamie Jones Buchanan (JJB) Camp

Pudsey Cluster

£3,900

Multi Sports Camp

Pudsey Cluster

£1,180

Holiday Youth Activities

Armley Juniors project 4 young people

£4,000

 

Members were reminded that the application for Jamie Jones Buchan (JJB) Camp had been agreed to be taken by delegated decision at the meeting held no 29th January 2014 due to limited timescales.

 

The Committee also considered the following applications for Youth Activity Fund 2014/15:

Project Name

Organisation/Department

Amount requested

Breeze Friday Night Project

LCC Breeze Team

£9,139

Multi-Sport Holiday Camp

LCC

Sports Development

£1,726

The Works – Sunshine indoors

LCC

Sports Development

£2,380

 

 

RESOLVED – The Area Committee resolved the following:-

 

·  That the Calverley, Farsley and Pudsey in bloom to retain the amount received last year.

·  Approved the estimated £30,000 for Leeds Watch CCTV Maintenance and Monitoring.

·  Community Development project to be deferred for discussion at a later date

 

Project

Applicant

Amount Requested

Amount Approved

Pudsey

Christmas Lights

Leeds Lights /  Events

£10,000

£8,000

Farsley

Christmas Lights

Leeds Lights / Events

£3,000

£5,000

Calverley

Christmas Lights

Project 2000 / Leeds Lights

£1,000

£1,000

Cow Close Community Corner

Armley Juniors

£19,768

£19,768

Target Hardening (CASAC)

CASAC

£15,000

£10,000

Burglary and Number Plate Theft Initiative

West Yorkshire Police

£5,000

£3,000

Pudsey Wellbeing Centre

Love Pudsey

£15,800

£7,900

Business Support Local – phase 2

Ahead Partnership

£21,050

£10,000

 

Youth Activity Fund 2013/14

Project Name

Organisation/Department

Amount requested

Amount Approved

Creative Writing through  ...  view the full minutes text for item 73.

74.

New Locality Services and Development of the 2014/15 Service Level Agreement and Performance Update pdf icon PDF 208 KB

To receive the report of the Locality Manager (West and North West Leeds) the report provides an update on proposed changes to the operating model and structure of the Environmental Action Service Locality Teams to deliver zonally based services. It outlines the reasons for these changes and the process for agreeing them. It also describes the process for developing the Service Level Agreements with Area Committees for 2014/15.

Additional documents:

Minutes:

The report of the Locality Manager (West North West Leeds) provided the Area Committee with an update on the proposed changes to the operating model and structure of Environmental Action Service Locality Teams to deliver zonally based services. The report outlined the reasons for the proposals and the process for agreeing them.  It also described the process for developing the Service Level Agreements (SLA’s) with Area Committees for 2014/15.

 

The report also informed Members of the performance against the SLA between Outer West Area Committee and the West North West Environmental Locality Team. The report covered the period from 1st July 2013 to 31st January 2014.

 

The Locality Manager informed the Area Committee of proposed ward based workshop sessions to take place in April, May and June to cover the following issues:

·  Review SLA priority areas;

·  Consult on proposals for final zones, resources in each zonal area based on an analysis of need; and

·  Consult on proposals for future waste management arrangements for areas where fortnightly black bin collections will not be implemented.

 

The Locality Manager gave the Members a brief overview of the Service Performance highlighting 3.2.8 and 3.2.9 of Appendix A of the submitted report.

 

Members discussed the following issues contained within the submitted report:

·  Dog fouling;

·  Covert CCTV;

·  Gulley Cleansing; and

·  Removal of dead animals specifically horses on land located on the border of Calverley and Bradford.

 

Members requested a Management Structure once all proposed changes are in place.

 

RESOLVED – That the Area Committee:

·  Noted and commented on the proposals for a new working model for Locality Team services;

·  Agreed the approach to consulting on proposals for changes to the Locality Team operating model, priorities within the SLA for 2014/15 and proposals for future waste management arrangements;

·  Noted and commented on the performance of the West North West Locality Team since July 2013; and

·  Provided guidance and direction to service delivery as necessary.

 

Cllr Marjoram left the meeting at 14:45

 

Cllr Coulson left the room at the end of this item at 14:50 returning to the room at 14:53.

75.

Children's Services area committee update report pdf icon PDF 171 KB

To receive the report of the Director of Children’s Services, the report provides Members with a comprehensive set of children’s information.

Minutes:

 

The Children’s Services Area Update Report was presented by the Deputy Director of Children’s Services and the Area Head of Targeted Services – West North West.

 

The report provided Members with a comprehensive set of children’s information with a local context.

 

Members were informed that that the purpose of this cycle of reports was to understand if there were any local priorities that needed to be highlighted in future reports.

 

Members were informed that the figures for NEET (Not in Education, Employment or Training) had risen. The Deputy Director explained to the Committee that NEET figures were now collated differently which prompted discussion on how young people are categorised. Members were informed about igen and the Pathways website which offered support for 18 and 19 year olds who were eligible for benefits. 

 

The Deputy Director of Children’s Services informed the Area Committee that he had met Cllr D Blackburn, local lead member for Children’s Services to discuss the obsession priorities for the local area.

 

The Area Committee discussed issues raised in the report including:

·  Families First programme

·  Clusters

·  Attendance

·  Ofsted inspections

 

RESOLVED – That the Area Committee

·  Lead Member for Children’s Services to discuss with the Area Head of Targeted Services additional local priorities to the Children’s Services Obsessions.

·  Use the basic need workshop to provide local intelligence for consideration in school place planning and to instruct officers on improved methods of member engagement in school planning.

·  Promote the use of igen centre on Eastgate and the Leeds Pathways website, to NEET young people and their families will therefore be aware of which 18 and 19 year olds are claiming out of work benefits and are eligible to receive support. This will ensure that young people’s routes to employment and training is enhanced.

76.

Dates, Times and Venue Report pdf icon PDF 70 KB

The Report of the City Solicitor seeks the Area Committee’s formal approval of a meeting schedule for the 2014/2015 municipal year and also to agree a date for the Election of Chair Committee meeting prior to the Annual Council Meeting in June 2014.

In addition, Members are requested to give consideration as to whether they wish to continue with the Committee’s current meeting and venue arrangements or whether they would like to request any amendments to such arrangements.

Minutes:

This item was submitted to the agenda as a late item after approval of the Chair and Vice Chair. Minute 66 refers

The report of the City Solicitor requested Members considered the options detailed within the report and to agree the Committee’s proposed meeting schedule for the 2014/15 municipal year, so that it could be included in the Council diary for 2014/15.

 

The report also requested Members to consider as to whether they wished to change the Committee’s current meeting and venue arrangements or request amendments to such arrangements.

 

Members were requested to consider and agree the proposed date for the meeting on the 4th June 2014 scheduled to elect a Chair for the 2014/15 municipal year.

 

Members briefly discussed the issues within the report.

 

RESOLVED- That the Area Committee

·  Agreed the dates and times as proposed:

o  Wednesday 9th July 2014 at 1pm

o  Wednesday 8th October 2014 at 1pm

o  Wednesday 28th January 2015 at 1pm

o  Wednesday 25th March 2015 at 1pm

·  Agreed that Pudsey Town Hall will be the venue for the meetings

·  Agreed that the election of Chair will take place on Wednesday 4th June 2014 in Pudsey Town Hall at 1pm.