Agenda and minutes

Venue: Civic Hall, Leeds

Contact: Governance Services  Copies of the full report with appendices are available on request from the clerk. For details of the new premises licence please contact Entertainment Licensing on 0113 2474095 after the hearing.

Items
No. Item

115.

Election of the Chair

Minutes:

RESOLVED – That Councillor Gettings be elected Chair for the duration of the meeting.

116.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

 

Minutes:

There were no appeals against the refusal of inspection of documents

117.

Exempt Information - Possible Exclusion of the Press and Public

 

1)  To highlight reports or appendices which:

 

a)  officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

b)  To consider whether or not to accept the officers recommendation in respect of the above information.

 

c)  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of those parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information

 

2) To note that under the Licensing Procedure rules, the press and the public will be excluded from that part of the hearing where Members will deliberate on each application  as it is in the public interest to allow the Members to have a full and frank debate on the matter before them.

Minutes:

RESOLVED – That the public be excluded from the meeting during consideration of that part of the agenda designated in Appendix C of the report referred to in minute 120 in terms of Access to Information Procedure Rules 10.4 3 Information relating to the financial or business affairs of any particular person (including the authority holding that information) and 10.4 7 Information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.

118.

Late Items

To identify any applications as late items of business which have been admitted to the agenda for consideration

 

 (the special circumstances shall be identified in the minutes)

 

Minutes:

There were no formal late items. However supplementary information was presented to all parties prior to the hearing. The supplementary information was a revision of Appendix C of the submitted report which was classed as exempt information under Access to Procedure Rules number 10.4(3&7).

119.

Declarations of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

 

Minutes:

There were no declarations of disclosable pecuniary interests.

120.

Application for the Grant of a Premises Licence for Wetherby Racecourse, York Road, Wetherby pdf icon PDF 112 KB

To receive and consider the attached report of the Head of Licensing and Registration.

Additional documents:

Minutes:

 

The Licensing Sub Committee considered an application for the grant of a time limited premises licence, made by Mint Festival Ltd, for Wetherby Racecourse, York Road, Wetherby, LS22 5EJ.

 

The team from Mint Festival Ltd were in attendance at the hearing represented by Mr Rees-Gay of Woods Whurr Solicitors.

 

The application had attracted a representation from a Ward Councillor, Councillor J Proctor Wetherby Ward, Councillor Proctor was unable to attend the hearing. However, he was represented at the hearing by Councillor A. Lamb Wetherby Ward.

 

Mr Rees-Gay provided the Licensing Sub Committee with the background of the Mint Festival Ltd informing the Members that the roots of the brand ‘Mint’ were in Leeds. He informed the Committee that previous events had been held at Lotherton Hall and also in Lincolnshire where no negative representations had been received.

 

Members were informed that the 2 day music festival is set to take place annually on the third weekend of September.

 

The festival will take place on Saturday 19th and Sunday 20th September, with the event arena open both days from 10:00 hours until 23:00 hours.

 

The application for the time limited premises licence is to cover a four day period for the purpose of the campsites where low key entertainment and bars will be provided.

 

Members were informed that meetings had taken place and had been attended by local MP and Ward Councillors. Meetings had also taken place with Licensing Team, Highways and other agencies.

 

Mr Rees-Gay highlighted page 153 of the agenda, the agreement from West Yorkshire Police. He also highlighted the objections raised by Councillor Procter on page 157 of the agenda. Mr Rees-Gay informed the Sub Committee that the Police would remain the key licensing enforcers.

 

Mr Rees-Gay listed the key conditions as follows:

·  Sale of Alcohol – check 21, the event only open 18 years and over and Mint Festivals Ltd to use Challenge 25

·  CCTV suitably installed

·  Sufficient number of stewards etc. as set out in Purple Book

·  Search policy

·  Seizure of drugs or Weapons to be recorded and reported

·  Attendees not allowed to bring own alcohol on to the site

·  Notices around the site

·  Main arena to finish at 23:00 hours

 

Members attention was drawn to the revised transport plans outlining the entrance and exit routes to the festival site.

 

The Committee was informed of the following:

·  Local residents had been consulted with through meetings and public notices.

·  How the non-acceptance of personal alcohol policy would be applied

·  Potential for 15,000 people to attend the event

·  The event would be the first 2 day event hosted by Mint Festival Ltd 

 

Councillor Lamb made representation to the Committee informing Members that he had attended a meeting on the 23rd February 2015, this being the first that elected members had known of the event.

 

He had suggested that the event organisers consulted with the local parish councils of Thorp Arch, Walton and Wetherby and provide drop in events at Wetherby Town Hall. He informed the  ...  view the full minutes text for item 120.