Agenda and minutes
PDF 91 KBVenue: Civic Hall, Leeds, LS1 1UR
Contact: Helen Gray (0113) 24 74355 Email: helen.gray@leeds.gov.uk
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Exempt Information - Possible Exclusion of the Press and Public 1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.
2 To consider whether or not to accept the officers recommendation in respect of the above information.
3 If so, to formally pass the following resolution:-
RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows: Minutes: The agenda contained no exempt information.
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Late Items To identify items which have been admitted to the agenda by the Chair for consideration.
(The special circumstance shall be specified in the minutes). Minutes: There were no late of items of business submitted, however, an errata sheet in respect of agenda item 7 (Aire Valley Leeds Area Action Plan: Submission Draft) detailing several corrections and clarifications to the published papers was tabled at the meeting for Members’ consideration (Minute No. 52 refers).
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Declaration of Disclosable Pecuniary Interests To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct Minutes: There were no declarations of disclosable pecuniary interests made at the meeting.
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Apologies for Absence Minutes: Apologies for absence from the meeting were received on behalf of Councillors R Lewis and MacNiven, with Councillors P Gruen and Harland attending as substitutes in their place.
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To approve the minutes of the previous meeting held 5th April 2016 as a correct record
(Copy attached) Minutes: RESOLVED- That the minutes of the Development Plan Panel meeting held on 5th April 2016 be approved as a correct record.
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Aire Valley Leeds Area Action Plan - Submission Draft To consider the report of the Chief Planning Officer on the progress of the Aire Valley Leeds Area Action Plan (AVLAAP). The report references the process undertaken and the matters considered so far by the Panel. This report now presents the full list of proposed modifications alongside the consultation comments received and officer’s responses to them for consideration. The primary focus of the modifications is to address matters which go to the soundness of the Plan. As part of the process of considering the representations, opportunities have been taken to include ‘minor’ modifications to clarify and update the document where appropriate.
Subject to the Panel’s approval, the schedule of proposed changes, together with the Publication Draft AVLAAP those changes pertain to, will be recommended to Executive Board to recommend to Full Council to submit the AVLAAP to the Secretary of State for Examination
(Report attached) Additional documents:
Minutes: Further to Minute Nos. 23, 19th January 2016, and 34, 1st March 2016, the Chief Planning Officer submitted a report presenting a comprehensive officer response to all of the representations on, and suggested changes to the publication draft of the Aire Valley Leeds Area Action Plan (AVLAAP) which had been received via the associated consultation processes. In addition, the report also presented the proposed modifications to the AVLAAP and the accompanying sustainability appraisal for Members’ consideration.
Specifically, the Panel was invited to consider the officer responses to the representations which had been made, together with the resulting modifications to the Plan which were proposed. In terms of progressing the Plan, the Panel was also invited to resolve that the full suite of proposed modifications to the publication draft of the AVLAAP and sustainability appraisal, as detailed within the submitted report and appendices, be submitted to Executive Board with the recommendation that the Executive approve the proposed modifications, refer the matter to full Council and recommend that Council resolve to submit the documentation to the Secretary of State for Examination.
The Panel was also provided with an errata sheet detailing several corrections and clarifications to the published documents, which was tabled at the meeting for Members’ consideration.
By way of introduction to the report, the Panel was provided with details regarding the nature and extent of the modifications which had been proposed and also a provisional timeframe by which the Plan could be taken through the required approval processes, prior to formal submission to the Secretary of State.
In response, Members highlighted the comprehensive and robust approach which had been taken towards the development of the AVLAAP to date, highlighted the need for the matter to continue to be duly progressed to the Secretary of State for formal examination and thanked all relevant parties for the extensive work which had been undertaken thus far.
It was then formally moved by Councillor Walshaw and seconded by Councillor J McKenna that the recommendations within the submitted report be approved. As such, it was
RESOLVED – a) That the officer responses to representations to the publication draft of the Aire Valley Leeds Area Action Plan consultation, as set out in Appendix A (Schedules 1, 2 and 3) of the submitted report, and subject to the inclusion of those corrections and clarification detailed within the submitted errata sheet, be noted;
b) That, having considered the proposed modifications to the Publication draft AVLAAP and Sustainability Appraisal (as shown in Appendix A Schedules 1, 2, 3 and 4; the ‘track-changed’ version of the AVLAAP in Appendix B; and the revised Sustainability Appraisal scoring in Appendix C), the documentation, including those corrections and clarification detailed within the submitted errata sheet, be submitted to Executive Board with the recommendation that the Executive approve the proposed modifications, refer the matter to full Council and recommend that Council resolve to submit the documentation to the Secretary of State for Examination.
c) That approval be given to the process ... view the full minutes text for item 52. |
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Date and Time of Next Meeting To note the following arrangements (all meetings to be held on Tuesdays at 1.30 pm): 7th June 2016 14th June 2016 28th June 2016 5th July 2016 19th July 2016 Minutes: The Panel considered a schedule of forthcoming meeting dates. It was noted that the proposed meeting dates of 7th June and 5th July 2016 were no longer required.
Also, responding to Members’ enquiries, it was noted that accompanying site visits were scheduled to take place on the mornings prior to the 14th and 28th June 2016 meetings, and that Members’ attendance would be welcomed if they were available. Also, as part of establishing the Development Plan Panel meetings schedule in future years, enquiries would be made about the possibility of keeping the mornings prior to Panel meetings clear of other committees where appropriate, in order to enable Member attendance on site visits.
RESOLVED – That the following meeting dates be agreed for June and July 2016: 14th June 2016; 28th June 2016; and 19th July 2016. |