Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Rules (in the event of an Appeal the press and public will be excluded)

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against the refusal of inspection of documents.

The agenda contained no exempt information.

No formal late items of business were added to the agenda however Members had received two supplementary documents in respect of item 7 –Site Allocations Plan Consultation Outcome and Proposed Changes – an errata sheet showing proposed changes to Appendix 4 and an additional map providing an overview of allocations in the Outer North East HMCA. Additionally, a site plan showing revised primary frontages to the Merrion Centre was tabled at the meeting.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct

No declarations of disclosable pecuniary interests were made.

Apologies for absence were received from Councillor J Heselwood. Councillor P Gruen was welcomed as substitute.

To approve the minutes of the meeting held 28^th June 2016 as a correct record

(Copy to follow)

RESOLVED - That the minutes of the Development Plan Panel meeting held on 28^th June 2016 be approved as a correct record.

To consider the report of the Chief Planning Officer which provides a summary review of the outcome of consultation on the Site Allocations Plan (SAP) Housing Market Characteristic Areas (HMCAs) for the Outer North East (ONE) HMCA; and Gypsy and Traveller (G&T) sites. The report also addresses outstanding issues arising from the previous Panels on 14th and 28th June 2016; together with an overview including an outline of how the housing and employment targets set out in the adopted Core Strategy have been met.

 Based on the outcomes and further technical work undertaken, a relatively limited number of changes are proposed, where issues raised are considered to go to the soundness of the Plan. The report outlines the scale of the consultation response and the focus of officer time on checking and inputting the representations received (into the database in a consistent manner), analysing the content of representations and undertaking further technical work, where necessary.

Additionally, as part of the review and analysis of representations, a number of factual and technical updates have also been made in relation to HMCA and site information. This includes updated planning application approvals (up to 5th April 2016), where in some cases proposed new allocations have become “identified” sites i.e. already benefitting from allocation or permission which establishes the principle of development in the context of the Adopted Core Strategy. These are detailed along with new site submissions for ONE.

Further to the meetings held 19th January; 10th May; 14th June and 28th June 2016 respectively; the Chief Planning Officer submitted a summary review of the outcome of consultation on the Site Allocations Plan (SAP) Outer North East Housing Market Characteristic Area (ONE HMCA); and city-wide Gypsy and Traveller sites. The report also dealt with issues which remained outstanding from the Panels held on 14th and 28th June 2016 and provided an update on how the overall housing and employment targets set out in the adopted Core Strategy had been met. Members had undertaken site visits prior to the meeting.

The report outlined the scale of the city-wide consultation response and included a breakdown of the 9644 responses received by HMCA which raised over 45,997 specific points. Appendix 1 of the report contained a summary of the response - the majority of representations were on housing proposals (26,508), followed by green space (8,815), employment (921), Gypsies and Travellers (844) and retail (14). The report highlighted that based on analysis of the consultation outcomes and further technical work undertaken; changes were proposed where issues raised were considered to go to the soundness of the Plan

The report included the following appendices:

Appendix 1 summarised the representations on each individual site in Outer North East

Appendix 2 - plans showing changes to boundaries of sites or new sites.

Appendix 3 set out the sustainability appraisal of new sites submitted

Appendix 4 set out a draft revised Section 3: Area Proposals: 6 Outer North East Publication Draft

In introducing the report, the Chair reiterated that all submissions received had been evaluated. Those raising comments on the soundness of the Plan were summarised in the report and all submissions were now available to view on-line. The timetable for consideration of the Plan through the Scrutiny process, Executive Board and submission to the Planning Inspector was detailed in the report.

During initial discussions the following comments were made:

-  One Member provided an example of an instance where the full submission received from Historic England was not available on-line. Officers agreed to review the material on-line

-  Clarified the Outer North East consultation on the proposals within the report would be held between September – November 2016

-  There was no opportunity for Members to challenge the methodology used by officers to assess the submissions. Members were provided with assurance that all submissions had been properly considered and summarised. The Inspector would receive all the representations as submitted.

-  The impact that the Secretary of State’s decision on the Grove Road proposals may have on the SAP

-  Noted that although the Planning Authority continued to grant planning permissions for housing developments, developers were slow to commence works

OUTER NORTH EAST HMCA

The report referenced previous Development Plan Panel meetings in 2015 where Members considered potential development proposals across the ONE HMCA and the particular reasons why a different approach was considered appropriate in this HMCA. At that time, Members considered the Thorp Arch Trading  ...  view the full minutes text for item 24.