Agenda and minutes

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Helen Gray (0113) 24 74355  Email: helen.gray@leeds.gov.uk

Items
No. Item

48.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Rules (in the event of an Appeal the press and public will be excluded)

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

Minutes:

There were no appeals against the refusal of inspection of documents.

 

49.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

Minutes:

The agenda contained no exempt information.

 

50.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstance shall be specified in the minutes).

Minutes:

No formal late items of business were added to the agenda, however Members were in receipt of two supplementary packs relating to “Site Allocations Plan Public Consultation on Revised Publication Draft Proposals for Outer North East Housing Market Characteristic Area” (minute 55 refers):

Pack 1 - Related to Appendix 5 of the report and contained a précis of the main changes to the Sustainability Appraisal;

Pack 2 – contained addendums to Appendices 1, 2 and 4 of the report

 

51.

Declaration of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct

Minutes:

No declarations of disclosable pecuniary interests were made, however Councillor Coulson reported that he had received a number of email representations in relation to Agenda Item 7, but had had no personal contact with those making the representations and had directed the emails to relevant officers.

 

52.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor J Procter.

 

53.

Minutes pdf icon PDF 92 KB

To agree the minutes of the previous meeting held 22nd November 2016 as a correct record

 

Minutes:

The Panel noted a request to amend Minute No.45 Core Strategy Selective Review in order to read:

“RESOLVED – That, having considered the contents of the report and the comments made during discussions, the Panel agreed to recommend to Executive Board to commence a Selective Review of the Core Strategy and agreed the following:

a)  the targeted scope of the Review

b)  the timetable to progress the Review as;

i. Evidence gathering, scoping and early consultation: Early 2017

ii. Drafting the Plan for Publication: Spring 2017

iii. Formal consultation (6 weeks): Summer 2017

iv. Consideration of responses and submission with any necessary modifications: January 2018

vi. Examination: Spring 2018

vii. Adoption Summer 2018

c)  to note that future reports will include the Site Allocations Plan timetable for reference”

 

RESOLVED – That, subject to the inclusion of the amendment above, the minutes of the Development Plan Panel meeting held on 22nd November 2016 be approved.

 

54.

Matters Arising

Minutes:

Minute 45 Core Strategy Selective Review – It was reported that an invitation to tender for a Strategic Housing Market Assessment (SHMA) had been prepared and released with a deadline of end of February 2017. The tender included reference to a SHMAA reference group to include stakeholders, officers, Councillors and Community Interest Groups.

 

55.

Site Allocations Plan public consultation on Revised Publication Draft proposals for Outer North East Housing Market Characteristic Area: Outcomes & proposed Pre-submission Changes; further pre-submission changes to rest of the SAP pdf icon PDF 208 KB

To consider the report of the Chief Planning Officer which provides a summary review of the public consultation outcomes for the Outer North East Housing Market Characteristic Area (ONE HMCA) and outlines any proposed pre-submission changes arising from that process. The report identifies the key issues arising, which go to the “soundness” of the SAP – the basis upon which it will be examined in due course. The report notes that this would bring the ONE HMCA in line with the rest of the Site Allocations Plan, as a consolidated document and as a set of pre-submission changes for consideration by Executive Board in February 2017.

 

The report also sets out some further proposed pre-submission changes for the wider SAP (outwith Outer NE), as a result of minor technical changes and updates which have occurred since the Development Plan Panel considered SAP in June and July 2016.

 

Subject to Executive Board consideration in February 2017, the consolidated set of pre-submission changes will then be advertised to invite public comment, prior to the SAP being submitted to the Secretary of State for examination - the statutory process provides that any representations received as the result of the pre-submission advertisement will be forwarded directly to the Planning Inspectorate so that the Inspector appointed to examine the Plan can consider these in determining the “soundness” of the Plan. The City Council will also need to consider these further representations in the preparation of Examination statements.

 

Additional documents:

Minutes:

Further to minute 24 of the meeting held 19th July 2016, the Chief Planning Officer submitted a report which provided a summary review of the public consultation outcomes for the Outer North East Housing Market Characteristic Area (ONE HMCA) and outlined any proposed pre-submission changes arising from that consultation. Consideration of the changes would bring the ONE HMCA in line with the rest of the Site Allocations Plan (SAP) as a consolidated document - and as a set of pre-submission changes for consideration by Executive Board on 8th February 2017.

 

The report identified the key issues arising, which go to the “soundness” of the SAP – the basis upon which it will be examined in due course. Based on the outcomes of the ONE consultation and further technical considerations, the report also referred to a number of proposed changes to the Publication Plan and detailed new sites in the ONE which had been submitted for consideration during the consultation process. Appendix 1 of the report contained assessments of the proposed sites; including comments from infrastructure providers and sustainability appraisals.

 

Additionally, the report detailed some further proposed pre-submission changes for the wider SAP for completeness, as a result of minor technical changes and updates since the June and July 2016 DPP meetings. Appendix 4 contained the proposed changes along with a commentary as to whether the change was ‘substantive’ or ‘non-substantive’ (a change which did or did not materially affect a policy or allocation).

 

The report included the following appendices:

Appendix 1 – ONE HMCA Site Assessments and consultation responses

Appendix 2 – Revised Policy wording for MX2-39 Parlington

Appendix 3 – Plans showing changes to boundaries of sites or new sites

Appendix 4 – Additional changes to the rest of the SAP, not including ONE HMCA

Appendix 5 – Sustainability appraisals of new sites submitted

 

In introducing the report, the Chair explained the background to the ONE HMCA being considered separately to the rest of the SAP – namely the withdrawal of the Headley Hall site for housing by the landowner. She noted the number of representations received during the subsequent consultation period and commented that changes to the SAP were suggested where a representation raised an issue relating to the soundness of the Plan. Additionally Councillor Venner noted receipt of a number of representations after the consultation had ended and further representations received after the agenda for this meeting had been published; and reported that all representations received would be presented to the Planning Inspector at the point the SAP was submitted for Inspection. Additionally, the Panel had not reviewed all the submissions to the ONE HMCA consultation, although they were all available to view on-line. The contents of the representations were précised in the report before the Panel.

 

The Group Manager (Policy and Plans), presented the report and cross referred the supplementary information with the report and relevant appendices, indicating amendments, updated information and corrections where necessary and reflected on the history of the ONE HMCA,  ...  view the full minutes text for item 55.

56.

Site Allocations Plan Transport Modelling and Evaluation pdf icon PDF 24 KB

To consider the report of the Chief Planning Officer which provides an update on the transport modelling and evaluation of the Site Allocations Plan. The report additionally explains how this is being used to inform site requirements and the delivery of new infrastructure and notes that transport modelling is an ongoing process.

 

The Publication Draft Infrastructure Background Paper (September 2015) included a Transport Background Paper which outlined the forecast transport impacts of the Site Allocations Plan (SAP) and Aire Valley Leeds Area Action Plan (AVLAAP). This work directly influenced the addition of specific site requirements relating to the local highway network for 77 allocated sites in the Site Allocations Plan. A copy of the Transport Background Paper is attached as Appendix 1 to this report.

 

Since the evaluation of the SAP and AVLAAP was completed for the Publication draft, there have been a number of key changes which has resulted in further work being carried out to update both the Transport Background Paper and the Site Requirements and the more significant changes are identified within this report

 

Additional documents:

Minutes:

The Chief Planning Officer submitted a report on the work that has been undertaken to update the transport evaluation of the Site Allocations Plan (SAP) and Aire Valley Leeds Area Action Plan (AVLAAP). The report discussed the transport modelling and evaluation of the Plan and how this was being used to inform site requirements and the delivery of new infrastructure.

 

The Publication Draft Infrastructure Background Paper (September 2015) included a Transport Background Paper which outlined the forecast transport impacts of the Site Allocations Plan (SAP) and Aire Valley Leeds Area Action Plan (AVLAAP). This work directly influenced the addition of specific site requirements relating to the local highway network for 77 allocated sites in the Site Allocations Plan. An updated version of the Background Paper was included as Appendix 1 to the report.

 

The Principal Transport Planner (Policy) presented the report providing an update on the modelling contained within the Transport Background Paper – an annexe to the Infrastructure Paper for the SAP which reflected changes around the Leeds district, including a change to the approach of NGT, the inclusion of the Parlington site within the ONE HMCA and references to the West Yorkshire Plus Transport Fund.

 

The robustness of the assessment was highlighted – as it accounted for significantly greater forecasts that the Department for Transport (DfT) forecasts. A list of 82 sites identified as needing works was included and it was noted that, following the cancellation of the NGT scheme, a £173m fund for public transport improvements in Leeds had been allocated by the DfT. A strategic case had been submitted to DfT in December and a response is awaited

 

Discussions highlighted the following matters:

·  the modelling done to consider car ownership. It was noted that a 14-24% increase in traffic had been accounted for

·  the modelling done to account for increases in rail capacity. It was noted that rail capacity is modelled, however the rail industry could not anticipate which services would get more capacity and new rolling stock therefore at this stage this had not been included.

·  The modelling showing increased car ownership but not necessarily car movements and whether the forecasted Leeds traffic trends to 2028 could be justified. In response, it was noted that historically DfT produced a high forecast - the modelling suggested a 24% increase in trips. Leeds anticipated the increase would be more likely to reflect the forecast increase in Leeds’ population which is lower at 14%. It was also noted that Figure 1 showed car ownership has historically outstretched population growth.

·  The need to ensure the Leeds Congestion Hotspots map is updated from 2011/12 within the background paper. In response it was noted that work will be undertaken to update this, however, this is a substantial piece of work and will not be available for the submission deadline. Nevertheless, it is anticipated that it will be available before the examination

·  Whether Community Infrastructure Levy funding would be available to tackle the top 30 hotspots for congestion. It was noted that  ...  view the full minutes text for item 56.

57.

Date and Time of Next Meeting

To note the date and time of the next meeting as 7th February 2017 at 1.30pm

Minutes:

RESOLVED - To note the date and time of the next meeting as 7th February 2017 at 1.30pm.